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Quick Productivity App Tour: Tasks, Time Tracking & Boards Overview

Quick Productivity App Overview

This video provides a speedy, high-level tour of a versatile productivity tool. Here’s a breakdown of the main features shown. For a more structured introduction, you might want to check the Complete Monday.com Tutorial For Beginners (Work Management Guide) for a step-by-step approach.

Adding Tasks

  • How to add: Click the + button, or press Shift + A.
  • Multiple tasks: Type a task and hit Enter. Repeat as needed.
  • Exit: Click anywhere on the page or press Escape.

Time Tracking

  • Hover over any task to reveal a play icon.
  • Click the play button to start tracking; click pause to stop.
  • A global timer control is also available at the top of the screen. These simple tricks are covered in more depth in 5 Simple Tricks to Master Task Management in monday.com.

Organization Tools

  • Tags & Projects: Add tags (e.g., "Inbox") directly while entering a task. The app will prompt you to create new tags if needed.
  • Notes: Attach notes to any task for extra context.

Views: Calendar, Planner & Schedule

  • Calendar view: Drag and drop tasks freely for precise daily or weekly planning.
  • Planner/Schedule view: Use for rougher planning, assign tasks to a day without exact timing. Supports drag-and-drop reordering.
  • Click on any item to edit its details.

Board Features

Two default boards are available and highly customizable:

  1. Kanban Board – Drag tasks between columns (e.g., To Do, In Progress, Done).
  2. Eisenhower Matrix – Sort tasks by urgency and importance (Do, Decide, Delegate, Delete). For advanced board management, see Monday.com Time-Saving Tips: Unified Boards, Columns & Automation.

Extra Capabilities

  • Integrations: Import tasks from various external sources.
  • Focus mode: A distraction-free working view.
  • Cross-device sync: Keep your tasks and data in sync across devices.
  • Plugin system: Extend functionality with a wide range of plugins (optional but powerful).

Productivity Helpers

  • Habit tracking: A simple counter feature for tracking daily habits.
  • Other helpers: A small section with additional tools to boost efficiency.

The creator personally recommends the habit tracker as a surprisingly useful feature to explore. Give it a try! For a complete walkthrough of plans and the user interface, refer to Monday.com Complete Tutorial: Get Started, Plans & UI Tour.

If you're new to the platform, also consider the monday.com Tutorial for Beginners: Complete Guide to Get Started in 2024 for foundational knowledge.

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