Quick Productivity App Overview
This video provides a speedy, high-level tour of a versatile productivity tool. Here’s a breakdown of the main features shown. For a more structured introduction, you might want to check the Complete Monday.com Tutorial For Beginners (Work Management Guide) for a step-by-step approach.
Adding Tasks
- How to add: Click the + button, or press Shift + A.
- Multiple tasks: Type a task and hit Enter. Repeat as needed.
- Exit: Click anywhere on the page or press Escape.
Time Tracking
- Hover over any task to reveal a play icon.
- Click the play button to start tracking; click pause to stop.
- A global timer control is also available at the top of the screen. These simple tricks are covered in more depth in 5 Simple Tricks to Master Task Management in monday.com.
Organization Tools
- Tags & Projects: Add tags (e.g., "Inbox") directly while entering a task. The app will prompt you to create new tags if needed.
- Notes: Attach notes to any task for extra context.
Views: Calendar, Planner & Schedule
- Calendar view: Drag and drop tasks freely for precise daily or weekly planning.
- Planner/Schedule view: Use for rougher planning, assign tasks to a day without exact timing. Supports drag-and-drop reordering.
- Click on any item to edit its details.
Board Features
Two default boards are available and highly customizable:
- Kanban Board – Drag tasks between columns (e.g., To Do, In Progress, Done).
- Eisenhower Matrix – Sort tasks by urgency and importance (Do, Decide, Delegate, Delete). For advanced board management, see Monday.com Time-Saving Tips: Unified Boards, Columns & Automation.
Extra Capabilities
- Integrations: Import tasks from various external sources.
- Focus mode: A distraction-free working view.
- Cross-device sync: Keep your tasks and data in sync across devices.
- Plugin system: Extend functionality with a wide range of plugins (optional but powerful).
Productivity Helpers
- Habit tracking: A simple counter feature for tracking daily habits.
- Other helpers: A small section with additional tools to boost efficiency.
The creator personally recommends the habit tracker as a surprisingly useful feature to explore. Give it a try! For a complete walkthrough of plans and the user interface, refer to Monday.com Complete Tutorial: Get Started, Plans & UI Tour.
If you're new to the platform, also consider the monday.com Tutorial for Beginners: Complete Guide to Get Started in 2024 for foundational knowledge.
Hi everyone. I just wanted to make a quick view of productivity. Um the first thing you want to do is probably adding
task can open up by pressing the plus button. Um or you can also press um shift and a do that
and you can just type that and um hit enter and the task will get added. Um
you can pass out multiple tests tasks this way close to just press anywhere the page where you press escape key.
Um the next most important thing is probably time tracking. Um uh you can
just hover over tasks then you see like this little play icon and then if you press it starts tricking and press pause
button or here also at the top does the same. Um
yeah, you also have project tags. Um um canly like here I just have inbox and no
projects to find but usually you will find the other projects here and um you can add text this way
and then ask you do you want to create the tag shows up here.
Um there also notes if you need it. Um you also have like uh
this panel uh where you have like a calendar view of your task.
You can move them freely um if you want a little bit more control how your day looks like, how it plays
out over time doing your tasks and you can use that. Um
also very um yeah there's like a week view of this as well in here tasks. Um
you also have this view the planner view like um schedule view is like to see how it plays out um
over over time. And like if you just want to do a more rough planning like for which day a task is, you can use a
planner view. Uh and also see drag and drop. Um if you click you can also edit like um these things.
Um yeah. Then next up is uh like boards feature. There are two default boards. Um for example, KBAN board um
can drag task around. Very customizable. I I won't go to the details too much into the details, but um yeah, if you if
you want to have something more complicated, you can do it. The other default is a Eisenhower matrix.
Um yeah, also pretty handy to sort um uh yeah to distinguish between important
and not so important tasks. Um what else might be interesting? Um there
are lots of integrations. Um also don't to go into much detail yet. Um but you can import tasks from a variety of
sources. Um then there's also focus mode also won't go too much into detail yet but um
yeah there you can find it and um you can set up synchronization between different devices
as a final note maybe there's also powerful plug-in system um which lets you basically do
everything you need don't have to use it but uh Yeah, that there. And then you also have like this little
section with couple of productivity helpers. And um yeah, and also like uh for example, if
you want to do habit tracking, you can use a simple counter habit tracking feature. Um yeah, I I personally use it
a lot. Find it quite useful. Um so maybe you also want to give it a shot. Yeah, that wraps it up. I hope uh the
video isn't didn't come too long. Uh yeah, thanks thanks for tuning in and have a great day. Bye.
You can add tasks by clicking the + button or using the keyboard shortcut Shift + A. To add multiple tasks in sequence, simply type a task and press Enter, then continue typing the next one. To exit the task entry mode, click anywhere on the page or press Escape.
Time tracking can be initiated by hovering over any task to reveal a play icon and clicking it to start tracking; click pause to stop. Alternatively, you can use the global timer control located at the top of the screen for a centralized tracking experience.
When entering a task, you can add tags (e.g., "Inbox") directly and the app will prompt you to create new ones if they don’t exist. You can also attach notes to any task for additional context. Projects provide another layer of organization, helping you group related tasks.
The Calendar view allows you to drag and drop tasks for precise daily or weekly planning with exact timing. The Planner/Schedule view is designed for rougher planning, where you assign tasks to a day without specific times, and supports drag-and-drop reordering.
Two default boards are included: the Kanban Board lets you drag tasks between columns like To Do, In Progress, and Done; the Eisenhower Matrix helps you sort tasks by urgency and importance into categories (Do, Decide, Delegate, Delete). Both are highly customizable to fit your workflow.
Yes, it includes integrations for importing tasks from external sources, a Focus mode for distraction-free work, and cross-device sync to keep tasks up to date across all your devices. There is also a plugin system to extend functionality with optional but powerful add-ons.
The app features a habit tracking counter for tracking daily habits, along with additional tools to boost efficiency. The creator personally recommends trying the habit tracker, as it is surprisingly useful for building consistent routines.
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