Gamma AI Workflow Fix Stakeholder Feedback Presentations

Here is your typical AI presentation. It looks absolutely incredible, but pause on any single slide and you'll realize,

just like some congressional hearings, it's a bit thin on substance. The Dow is over 50,000

right now. Here's an easy way to think about it. On one side, we have models like ChatGPT, Gemini, and Claude that

can produce sharp arguments in text format, but they can't make pretty slides. On the other side, we have AI

presentation tools like Gamma and Beautiful.ai that produce gorgeous visuals, but with generic content. What

you actually want is up here, slides that are analytically sharp and visually polished. So, today I'll walk you

through a real workflow that gets you there. Let's get started. In the interest of time, I've already prepared

a flawed presentation outline for you to copy and follow along, link down below, where we pitch the CEO of Google on

partnering with Apple. Now, I'm not saying I was the brains behind this partnership, but when I was at Google,

Sundar and I were like this. Now, most videos focus on generating presentations, but in real life, we know

the initial draft is never the hard part. It's the multiple rounds of iterations, implementing the feedback

from your manager, that takes up 80% of our time. So, today we're only going to spend a minute generating that first

draft in Gamma, since that's the easy part, and spend most of the time making changes to that first draft based on

realistic stakeholder feedback. And you'll see how I use the right AI features to cut the process down

dramatically. By the way, for transparency, I reached out to Gamma about sponsoring this video, since I was

going to make it anyway, and they agreed. Jumping into Gamma, I'm going to select paste in text, select

presentation, choose the traditional 16 by 9 dimensions, and if we go back to the Google Docs, you notice there are

two versions of the outline, the original and >> [music]

>> Gamma optimized, with the difference being the gamma optimized version uses the three dashes, as you can see, to

separate each slide. And this is something Gamma recommends we do. So, this is going to be the version we're

pasting it. We're going to select all of this, command and control C, and [music] command and control V to paste right

here. And I'm going to scroll to the bottom, select preserve this exact text, which takes us to the prompt editor. We

chose the preserve option specifically because we or I wrote strong titles in this outline, and this option lets us

keep those titles unchanged, and we can always trim the body text using the Gamma agent later. Quick pro tip, you

know your slide titles are good when someone can read through every title in sequence without the body text and still

understand the full storyline without context. Back in Gamma, I'm going to select my own custom theme, minimal blue

accent, but I also really like the Commons theme. So, under their standard, search for Commons.

This one. So, feel free to start with that. For image source, in a real corporate setting, I would honestly

choose uh image placeholders so I can add my own internal visuals later. But, for the purposes of this video, let's go

with AI images. And since I'm on the plus plan, I'm just going to select the uh Flux Pro, the latest Flux Pro model.

But, if you're actually on a higher tier, I recommend the Nana Banana Pro model since that performs the best for

now. And for image uh style, I'm just going to go with illustration for now. Scrolling back up, we're going to leave

the additional instructions field blank because in my experience, adding instructions here tends to conflict with

Gamma's underlying system prompts. So, we're going to leave this blank, and we're going to go ahead and click

generate. While those slides are generating, if you want to boost your Google Workspace productivity by 1%

every week, including Gemini tips, you can sign up for for weekly newsletter. Every issue is a bite-size tip you can

read and apply in under 60 seconds. Link down below. All right, it's done. And what I like to do after generating the

first draft of a presentation is to do quick content cleanout. Because we selected the preserve option earlier,

right? So, for every single one of these slides, the body text is way too dense. So, we

need to trim the fat. And what I'm going to do is open up the agent or Gamma agent and paste this prompt to trim the

body text on all of these slides. And you can find this exact prompt in the Google Doc as well.

>> [music] >> And we're just going to fast forward here a little bit. Two things. After

every single change the agent makes, we can choose to keep the modified version or revert back to the original. So, this

original with more text. This is after the trim, right? And if this is still too dense, you can follow up again and

say, "Hey, make the slides even more concise without losing intent and message." But for now, this is good

enough for me. Next, I usually remove images that don't compliment the text on slide. Like, what what the hell is this

image? There There's no heads. This is why I don't use AI images for actual presentations.

But for the sake of time, we're going to skip the step and jump into the most important part of the video, which is

making changes based on stakeholder feedback. Diving into scenario one, the General Counsel of Google looks at this

deck and says the risk mitigation slide needs to be moved right after the executive summary because if we can't

overcome the regulatory hurdles, the rest of the presentation is useless, which is a fair point. So, on this slide

I basically says, "Hey, don't worry. We're not going to get in trouble with the law, wink wink." Uh we're going to

open up the agent and tell it to move this to right after the executive summary slide. And you're going to find

all these prompts, by the way, in the Google Doc. And after literally a second, this gets moved up. Now, it may

come as a surprise that moving slides around is something we can do manually in much less time. So, moving on to

something a bit more complex, scenario number two. The SVP of platforms and ecosystems says the new slide four

claims the distribution war is wide open, but never actually shows where each player stands. So, we need to add a

new slide with the latest market share breakdown for the frontier AI models. Back in the Gamma agent, I'm going to

tell it to search the web for the latest data and present it as a table and add it as a new slide after this current

slide four. And after a few seconds, let's fast forward here. It searches the web, pulls

the breakdown, and adds it as a brand new slide. From here, I can also access the Gamma agent from within this new

slide and ask it to add yet another slide that visualizes this data as a chart. And we're going to wait a few

seconds and again fast forward a little bit, and boom, we get a nice visual chart. Scenario three, the CFO flags

that the 400 million monthly active users statistic isn't sourced, so before Sundar can quote this in a board

meeting, we're going to need to verify it. Here, notice that after I select the text on the slide and open up the Gamma

agent, it automatically appears as context in the agent window, so the agent knows

exactly what I'm referring to. And I'm just going to run the prompt, tell it to search online for OpenAI's latest

officially reported user content, and we're going to need to replace the number on the slide, right? And after a

few seconds, let's fast forward again. The number has been updated to weekly active users since that's what OpenAI

has officially reported, and we've added a source as a footnote. Scenario four, the chief business officer says this

distribution impact slide is way too text-heavy, and we should show the numbers in a more effective way. And so,

this needs to be visualized as a chart. Pulling up the Gamma agent, I am going to tell it to convert the slide content

into a waterfall chart showing how if we add up the number of Android devices and iPhone devices, we get a total of

roughly 3.25 billion smartphones with Gemini built-in if we proceed with this partnership. Funnily enough, the agent

got this right on the first time, but it usually doesn't because it still struggles with turning text into

visuals. So, let me walk you through how to fix it if it messes up. All you have to do is double-click into the chart and

imagine it messed up, right? It added, let's say, MacBook as well. MacBook devices and let's say it's 1.1 billion

right here. So, that the chart is incorrect. Instead of 4.53, it should say 3.25. All you got to do in this

example is to right-click on the extra row that it added, which I found to be the case a lot of times, and delete the

row. And now the number is correct, 3.25, right? Android smartphones with Gemini,

iPhones with Gemini equals 3.25 billion smartphone devices using Gemini if we proceed with this partnership. Moving on

to scenario five, the VP of corporate development says the Apple can't do this alone slide has three columns, 1 2 3,

with equal visual weight, right? But the argument has a clear hierarchy. Column one and column two are context, and

column three, competitors eliminated, is the punchline. So, the visual needs to make that obvious. Back in the Gamma

agent, I am going to tell it to make column three visually dominant using color, size, or emphasis so the audience

immediately sees that we, Google, are the last credible option. The agent restructured the layout and column three

now pops compared to the other two, but I still don't actually like how this looks, so I'm going to make some a few

manual edits. I'm going to remove the number here, and the text here is still too small. Therefore, I'm going to make

this large text, and this looks much [snorts] better. In scenario six, the chief of staff to the CEO looks at

slides 11 and 12 and says they're both trying to do the same thing, which is getting the audience to act now. So, we

need to combine these two slides into one. Now, I want to show you something. If I just use this first prompt, combine

slides 11 and 12 with no additional context, let's see what happens. Okay, as expected, the result is a mess

because the agent just crammed everything together into one slide without applying any sort of critical

thinking, sort of like what a dumb intern would do in the Justice Department. So, let's revert back to the

original, and this time, using the same prompt, we're just going to add "Stick with three talking points maximum."

And then we'll see what happens. The agent combines the two slides into one, and it's better, but the image is

still getting in the way. So, let's follow up with "The combined slide is too still too dense. Remove the image

and optimize spacing." And let's fast forward a little bit here. Okay, this is much, much better. And this is a good

example of the Gamma agent being designed for speed, not reasoning. So, the more precise our instructions, the

better the output. Last scenario, the head of Google Greater China, my old big boss, needs a simplified Chinese version

of the deck for the leadership pre-read next Thursday. It doesn't need to be super accurate, just clean enough for

internal use. Here, I can just click the drop-down at the top next to the agent, select translate,

>> [music] >> and find simplified Chinese, which is somewhere down [music] here, if I

remember correctly. Here we go. Click translate, and after a minute or

two, I am left with a fully translated deck. And as someone who speaks Mandarin Chinese, I would say this is 70 75%

there, which is good enough. Quick note, if you do need to translate your Gamma presentation, I recommend clicking three

dots and duplicating your Gamma presentation, and then translating that duplicated version. Because if you just

translate right off the bat, Gamma sort of replaces your current original English version with the translated

version. Also, after translating, download both the original English and the translated versions as PDFs, upload

them onto Gemini, and tell it to act as an expert bilingual translator and recommend changes to the translated

version so it sounds more natural and coherent. By the way, this type of multi-tool workflow systems thinking is

exactly what I teach in the AI systems Academy. So, I'll leave a link to the waitlist below. All right, moving on to

pro tip number one. While Gamma is mainly used for presentations, I actually use Gamma a lot for

asynchronous sharing like pre-reads and debriefs because of the scroll format. For example, before meeting, I'd paste

talking points into Gamma, generate a {quote} presentation, and send the link to my colleagues as a pre-read. Pro tip

number two, although it's out of scope for this video, after downloading your Gamma presentation as a PowerPoint, you

should use Claude Co-work to visually refine the deck using your own brand guidelines saved locally through the

skills feature. Let me know in the comments if you'd like a video on that. While AI presentation tools, including

Gamma, are nowhere close to perfect, I can definitely see a future where low-value tasks like aligning text boxes

disappear. But, what won't disappear is human specific skills like critical thinking, soliciting high-quality

feedback, and weaving all of that into a coherent narrative. >> [music]

>> Those skills are only going to become even more important. On that note, you might want to check out this video where

I talk about the four skills AI can never replace. See you there, and in the meantime,

have a great one.