Comprehensive Summary of CMA Final Paper 17: Cost and Management Audit Marathon
Overview
This summary encapsulates the key points from the video transcript covering the CMA Final Paper 17 Marathon, focusing on Cost and Management Audit. It includes detailed insights into the structure, objectives, and methodologies of management audits, as well as the importance of corporate image and information system security audits.
Key Points
1. Introduction to Cost and Management Audit
- The marathon is designed for students preparing for the December 2024 attempt, covering all relevant topics in a structured manner.
- Emphasis on the importance of watching both part one and part two of the marathon for comprehensive understanding.
2. Management Audit
- Definition: An independent review of management's competencies and capabilities in achieving corporate objectives.
- Objectives: To improve efficiency, provide valuable suggestions, and ensure effective decision-making.
- Scope: Evaluates organizational structure, inter-departmental coordination, and compliance with laws.
- Techniques: Includes performance analysis, capacity utilization analysis, and profitability analysis. For more on performance techniques, see our summary on Comprehensive Guide to Root Cause Analysis: Understanding and Implementation.
3. Corporate Image
- Definition: The perception of the organization in the minds of stakeholders.
- Importance: A strong corporate image leads to customer loyalty, increased sales, and higher stock valuation.
- Elements: Core business performance, brand reputation, innovation, employee policies, and external relations. Understanding the legal framework can also enhance corporate image; refer to our Comprehensive Guide to Company Law: Key Concepts and Exam Preparation for more insights.
4. Information System Security Audit
- Definition: A detailed evaluation of an organization's information security systems to protect against cyber threats.
- Objectives: To identify vulnerabilities, ensure compliance with regulations, and improve security controls.
- Approaches: Includes auditing around the computer, through the computer, and with the computer. For a broader understanding of management systems, check out our Comprehensive Overview of Management Information Systems: A Lecture Summary.
5. Utility and Energy Audits
- Utility Audit: Focuses on reviewing utility expenses and identifying cost-saving opportunities.
- Energy Audit: Evaluates energy usage and recommends improvements for efficiency.
6. Performance and Productivity Analysis
- Performance Analysis: Evaluates how effectively resources are utilized to achieve maximum output.
- Productivity Audit: Assesses the efficiency of production processes and identifies areas for improvement.
7. Corporate Development Audit
- Definition: Evaluates both structural and operational aspects of the organization to ensure alignment with corporate objectives.
- Scope: Includes long-term planning, corporate strategy, and assessment of internal and external factors.
8. Social Cost Benefit Analysis
- Definition: A systematic process for evaluating the costs and benefits of projects or activities to achieve economic and social goals.
- Importance: Helps in measuring expected future benefits and identifying projects that yield maximum benefits.
FAQs
-
What is the main objective of a management audit?
- To evaluate management performance and ensure alignment with corporate objectives.
-
How does corporate image impact a business?
- A strong corporate image can lead to increased customer loyalty, sales, and stock valuation.
-
What are the key components of an information system security audit?
- Risk identification, compliance verification, and assessment of security controls.
-
What is the difference between auditing around the computer and through the computer?
- Auditing around the computer focuses on input and output without assessing internal processing, while auditing through the computer evaluates the internal processing of the system.
-
What is the significance of a utility audit?
- It helps identify billing errors, savings opportunities, and efficiency improvements in utility expenses.
-
What techniques are used in performance analysis?
- Techniques include historical comparisons, performance metrics, and root cause analysis.
-
What is the role of an internal auditor in a CSR audit?
- To ensure compliance with CSR policies and evaluate the effectiveness of CSR initiatives.
hello everyone welcome to this session and as you have already seen the thumbnail and you here this is a part
two Marathon for CMA final paper 17 cost and management audit and I am CMA Parvati your faculty for cost AIT as
many of you have already watched part one Marathon for paper 17 and are very much eagerly waiting for part two
Marathon I know that so here I am in front of you with with part two Marathon for paper 17 this part one and part two
Marathon are very much relevant and applicable for December 2024 attempt students so those students who are
giving your attempt in December 2024 can rely on this part one and part two Marathon completely and score the
desired marks in your examination that's for sure and before coming into part two introduction I want to say that any of
you students have not yet watched the part one marathon and directly skipping into part two Marathon do watch part one
marathon before coming into part two marathon before because in part one I have covered entire section A cost audit
which covers 60 marks in your question paper which is very very important section from your syllabus so do watch
part one marathon and then come to part two marathon and in part two Marathon what are the topics I have covered is
section B management audit section c internal control and internal audit and section D forensic audit and anti-money
laundering yes section B weightage is around 25 to 30 marks section c weightage is around 10 to 15 marks and
section D weightage is also around 10 to 15 marks so all these three sections have been covered in this part two
combinely part one and part two Marathon I have covered entire 100% syllabus of this paper 17 by just watching part one
and part two you can be able to easily score 80 plus marks in your examination I can give you guarantee for that now
that is regarding what topics I have covered in this particular marathon and coming to the next thing what sources I
have used in this Marathon I have used my color concept book and handwritten notes for your easy reference and how to
purchase this concept book and handwritten notes concept book will be available only as a hard copy no soft
copy will be provided for concept book we very sorry for that only hard copy will be provided for the color concept
book and for handr notes soft copy will be available for Workbook also soft copy is available all these three books are
available in our bcca app so you can go there and purchase it soft copy and uh soft copy of handwritten noes and
workbook is available as a download option so right after purchase you can download it and take use of it and
concept book hard copy will be uh in front of you within 3 to 4 days uh after your purchase so that is regarding the
sources or the books which I have used in this particular marathon and regarding upcoming
videos important questions video is going to come in the BCA YouTube channel and also mcq's video will also be there
in front of you within few days before your examination so combinely part one Marathon part two Marathon important
questions Marathon mcqs videos what else do you want just by looking into these four videos You'll easily able to
understand all the concepts with ease and be able to give your examination with so much confidence be confident and
yes what is the speciality of this Marathon both part one and part two Marathon I have covered entire 100% syab
syllabus covering all the concepts in detail manner with simple language it is 100% English so everyone can watch this
I've used a simple language you can easily understand and most important concern for the students who are coming
for cost and management Auditors we have not yet started our preparation by just seeing this part one
and part two Marathon can we understand the concepts and give our examination you can yes even first time listeners or
you haven't started your preparation start enough not a problem see the part one Marathon see the part two marathon
and important questions video is yet to come mcq's video is going to come make use of all these four videos start your
preparation now even by watching these marathons if you're starting your preparation and giving a 100% in your
preparation you can be able to score 80 plus marks in your examination no one can stop you from that that's the
Assurance which I can give you yes even if you not yet started your preparation start it now by watching this marathons
you can easily understand the concepts and you can learn the syllabus which we have to tackle the exam question paper
so yes that's regarding the entire Marathon regarding information and coming to the class class ES recorded
classes for June 2025 attempt are also available and in this recorded class it is 100% English it is applicable for
June 2025 attempt entire 100% syllabus is covered and this course is inclusive of books you will get both concept book
workbook and also my handwritten notes if you're purchasing these recorded classes and yes clear understanding of
Concepts in detailed manner with very much slowly i' I've explained each and every concept by taking time very much
slowly you'll able to understand it very easily I have covered IC material past time mapers and also mcqs have been
covered in these videos so yes regarding these recorded classes in detail video will also be released regarding how much
time and uh what are the classes how much parts are there for the classes regarding the entire details of the
recorded classes will be uploaded in a separate video you can see that and purchase the recorded classes also so
yes this is a little bit introduction regarding the marathon classes and books so and At Last I want to thank you
everyone students who have watched part one marathon and you have liked the part one Marathon so here I am in front of
you with the part two Marathon make use of both part one and part two marathon and do learn your concepts with very
much easy so yes that's regarding introduction of marathon paper 17 cost and management audit after this
introduction you'll directly skip into the marathon classes I hope you you understand all the concepts if you have
any doubts with any of the concept please do ask your doubts in the comment section or in the telegram Channel
Channel I will be there to address those issues or the doubts I'll make you understand very much easily even if it
is through online mode don't worry even if it is through Chads or any other mode I will make sure that you will
understand your doubts so that's regarding the doubts Clarity also yes uh thank you so much take use
of it and all the best for your upcoming examination you will Dr I Believe In You Believe in Your
thank you bye yes so now we going to start with our section the forensic audit and
anti-money laundering this is our section D and in our section D we have two concepts or two units unit one is
forensic audit unit two is anti-money laundering now in this section D what we are going to see in forensic audit we
going to see what is forensic audit like what the meaning of forensic audit why we are going into forensic audit what is
the use of forensic audit we have many other audits like Financial audit cost audit internal audit statutory audit now
what is the difference between other Audits and forensic audit when we have all the audits in the company what is
the use of this uh or the speciality of going to forensic audit that we are going to see the difference between
other Audits and forensic audit and what is the reason for conducting a forensic audit in that particular particular
company if any company is undergoing any forensic audit what are the benefits that company will derive and at last who
can go go go on doing this forensic audit we have certified fraud examiners who can be certified fraud examiners
what is the role of them and what are the specialities of them what are the objective of them we are going to see
all that and then we are going to see regarding accountants like accountant Auditors they can also be a forensic
auditor so what are the uh these Concepts regarding to and we have a one important tool for conducting this
forensic audit which is called as fraud triangle what is the tool regarding as and how that fraud triangle is related
to this forensic audit regarding all Concepts we are going to go in detailed in this particular forensic audit and
coming to anti- money laundering what is anti-money laundering and what are the concepts regarding anti-money laundering
what is the steps or the process of this money laundering how we are going to uh oppose this money laundering to not to
happen in that particular entity or organization what kinds of money laundering we have and in this cost
audit we are going to see mainly how this money laundering is related to counter financing of terrorism how this
money laundering is related to terrorism activities how we have to take the necessity step steps to control this
money laundering and counter financing of terrorism those Concepts you are going to see in anti-money laundering
this is nothing but an overview of section D now we are going to start with forensic
audit coming to forensic audit what is forensic audit now we have Financial audit we have cost audit we have
statutory audit we have internal audit all these are nothing but statutory compliance es because company has to do
it as a statutory purpose or a legal requirement they are undergoing those financial audit or cost audit but
foreign sync audit is not a statutory compliance not a mandatory requirement which should be undergone by a company
but if company wants to know about anything what are those things we'll see now if company want to know about any
fraud which is being committed in that particular company crime which is happening in that particular company or
any asset misappropriation in that particular company then they can go for forensic auditing now forensic audit is
also examination of financial records and financial statements but the examination of financial statements and
financial accounts are also called as Financial auditing now what is the difference
between Financial audit and forensic audit both are nothing but examination of financial records and financial
statements but in both the cases will prepare a report at the end for financial audit we'll prepare a
financial report and for forensic audit we'll prepare a forensic audit report the financial audit report will be just
a statutory compliance will only be in that boat's report only but forensic audit report can be produced in the
court of law as a evidence so it is nothing but a proof which can be held the particular company for guilty of
that particular misconduct so that is the main difference or the main use of conducting a forensic audit if any
company is conducting a forensic audit and they're getting to know that there is a fraud in that particular company
that only report which is prepared can be put in the court of law and that particular company can be held guilty of
that particular fraud that is the main introduction of forensic audit I hope you have understood it now getting to
our concept one introduction regarding forensic audit so this is my handr notes you can
refer the handr notes for better understanding now forensic audit forensic audit is nothing but an
analysis and review of financial records of company or a person to extract facts which can be used in the court of law so
what these facts are regarding about to detect any illegal action happening in the company to if to know if there is
any manipulation in the books of accounts or to know if there is any siphoning of funds siphoning of funds
means misappropriation of funds misuse of company's funds for their own benefits or they are doing the theft of
funds they are using the funds for their own benefit that is nothing but as siphoning of funds so forensic audit is
nothing but having an analysis and review of financial records to know or to detect whether there are any illegal
actions or manipulation of books of accounts or sioning of funds these detection is prepared as a report which
can be used in court of law now forensic audit begins with suspicion and doubt what is the suspicion suspicion about
whether the company is involved in any fraud or not whether the assets are being used for company purpose or
personal benefits whether there is any fund theft or not to know about that we'll have a suspicion or doubt at the
beginning after after that it will ends with the performance of Investigation then we are we go on with the
investigation to find out what is fraud regarding to so that is the basic introduction regarding forensic
audit so that is what I have given in your introduction a forensic audit is an in-depth examination of individual or
organization Financial records to collect the evidence that can be used in the legal proceedings that is our first
point which I have given you as introduction now forensic audit can be done in two cases in case of financial
frauds in case of non-financial frauds what are the financial frauds Financial frauds are nothing but to know about
fraud to know whether there is any emusement emusement is misappropriation of funds without authorization if they
are taking any funds that are nothing but emusement which can be also called as theft of funds or money in the
company Financial crimes misstating or omitting the material information from the financial statements or not giving
any material information in the records in documents that are nothing but Financial crimes so if any of these
things happen that is nothing but financial fraud which is entirely related to money Finance purposes that
kind of fraud is called as financial fraud now coming to non-financial frauds in non-financial fraud cases also Bank
uh forensic audit can be commenced what are those cases if a company is undergoing into bankruptcy how the
bankruptcy is related to forensic audit now there is a bankruptcy for that particular case to know the reason for
that particular bankruptcy is any shareholder or any director or any management personel is involved in that
particular cases which led that particular company into bankruptcy whether the management has not given any
proper internal controls to know about that whether the management has not taken the decisions which benefited the
company they willfully took the decisions which led the company into bankruptcy so what is the main reason
behind this bankruptcy what are the if any assets has been taken by the management or not to know about all
these things forensic audit can be conducted now filing disputes if for example the company is undergoing into
any mergers or Acquisitions or take Tak over any company into their company or they are getting into any new businesses
there will be a dispute or in the court of law there will be some legal disputes which has to be taken in that cases also
to know whether this particular company can be merged with that particular company or not whether the both
businesses are aligning with the same intentions or not same objectives or not to know about that forensic audit can be
done closure of business in case of closure of business also forensic audit can be done to know what to know whether
there are any hidden Assets in that particular company when business is getting closed some shareholders or some
management can hold the money with themselves or hid or hide the assets of that particular company for their own
benefit whether there are any hidden assets to know about that forensic audit can be conducted after that that hidden
assets will come to the picture and they will be utilized to give the shareholders their own money to know
about that also forensic audit can be conducted and at last divorces divorces are not between husband and wives or
between persons but between the company and the management if management is having a conflict of interest between
the company and there if management objectives are not meeting with the company's objectives the management will
intentionally take the wrong decisions which can lead the company into falling down so to know about that also forensic
audit can be conducted so these are the two cases or two uh elements in which forensic audit can be conducted one is
financial fraud and non-financial fraud cases now difference between Financial audit and forensic audit as I've already
told you Financial audit is an examination for a statutory compliance now coming to forensic audit it is just
an investigation of financial records of the entity to D the evidence to support of a fraud and
that can be used in the court of law or legal proceedings so that is nothing but a difference between Financial audit and
a forensic audit so that is regarding our introduction I have told you regarding Financial crimes and various
legal disputes which is nothing but non-financial fraud cases the difference between forensic audit and regular audit
lies in the legal implications as forensic audit often involves in presenting evidence and Cod now coming
into common areas of forensic audit these are the common areas of forensic audit why this forensic audit can be
conducted in which areas this forensic audit can be conducted forensic audit can be conducted in mainly three areas
when there is a asset M appropriation in that particular company when there are instances of corruption when there are
financial statements fraud what are these we'll see now under these three areas forensic audit can be conducted or
forensic audit can be started in that particular company now what are the cases of asset Mass appropriation when
there is a cash theft in the business when using company's business for fraudulent payments companies funds are
using to make a illegal activities payments or doing any fraud payments in that case also forensic audit can be
done billing frauds which means a fictious supplier is there there is no supplier at all we are not getting or
receiving any raw materials from that particular supplier but in our books of accounts we have given an entry
regarding we have purchased certain materials from that particular supplier and we have made a payment also so what
we are doing we are taking the management is taking the cash from that particular business and showing the
entry for that particular cash as fictitious supplier as they are taking the raw materials from outside which is
nothing but misappropriation of funds now pay payroll frauds payroll frauds can also be done an employee is working
in our organization there is no employee who is actually working in our organization but that employees name is
recorded in our books of accounts and it is recorded as we have paid a salary for that particular employee that is nothing
but payroll frauds for a fictitious employee theft of inventory from a company when inventory or a main
particular asset in that particular company is become theft or misused by any management misuse of Assets in that
case also these all cases will be led to asset misappropriation which can lead to
forensic audit this is the first area where forensic audit can be commenced now second case instances of
corruption what are these corruption cases corruption can be of three kinds it can be conflict of interest it can be
extortion it can be prary what are these three cases of corruption these three are also
called as corruption how these are different from each other we'll see now conflict of interest conflict of
interest is nothing but when individual is making decisions which is against the decision of the company or which is
against the interest of that particular management they are doing that or they are taking the decision on their own
benefit for that personal interest they are taking that decision that is nothing but conflict of interest for example
there is is a manager person in that particular company or a key personal in that particular company who has to give
his opinion regarding a merger of one company with the other company for example this manager or key personal is
working in XY limited company and this companies want to take a merger with ABC limited company now for this merger the
opinion of this person is being asked by that particular company and this person is closely related to ABC limited
management he has a business relationship with them so what this person is doing even XYZ limited and ABC
limited are not in a common source of business even if they won't have any benefit with this merger this person is
saying that no when you both are merged into one business you'll have profits when he knows that this will lead to
losses he's telling that no it will be a profitable business you can go on with that this is done to deceive the person
but to get a personal benefit that is nothing but called as conflict of interest that can lead to
corruption extortion extortion is nothing but demanding money or favors through caution or threat so by
threatening someone if you are demanding them to give money to go on with any work that is called as extortion now
coming to bribery bribery is nothing called willfully giving money to any person to do that particular work so
they are asking that person to please do me this work and I'll offer you some kind of money or some kind of asset in
that particular place that is called as bribery so the are the three instances of corruption conflict of interest
extortion and prary now coming to financial statements fraud what are the cases of financial statements fraud
fraudulent financial reporting when financial reporting itself fraudulent fraud of material misstatements when
material things have to be recorded in that particular financial statements and they are willfully misstated many
material information is willfully omitted from that particular statement that can also be there deliberate
falsification or omission of any activities or any transactions or events for that from that particular statements
misapplication of standard standard itself willfully Mis applicated so all all these cases are called as financial
statements fraud so these are the three common areas where forensic audit can be comined so this is what I have given in
my material also common areas of forensic C corruption which can be conflict of interest bribery and
extortion and asset misappropriation can be due to cash theft fraudulent dispersement inventory fraud and misuse
of assets and when coming to financial statements fraud it can be Omission or Miss misapplication of accounting
standards so these are the common areas of conducting a forensic audit is it clear now getting into a concept three
which is called a scope of forensic audit what is the major scope of forensic audit as we have already
discussed forensic audit can be comined in two cases which in uh in case of financial frauds also forensic audit can
be commended which are fraud embezzlement other Financial crimes in non-financial cases also fraud can be
commenced like bankruptcy filings business closure disputes divorces where Financial assets are contested in all
these financial fraud cases and non-financial fraud cases forensic audit can be commenced which is nothing but a
scope of forensic audit that is our concept three now coming to concept four we have already discussed this
difference between Financial audit and forensic audit Financial audit is nothing but a statutory compliance
focuses on ensuring compliance with accounting regulations and provide assurance that financial statements are
accurate enough now forensic audit is nothing but focused on investigating Financial records to uncover the
evidence of fraud or mus conduct that can be presented in the court of law so that is the basic difference between
Financial audit and forens SEC audit now getting into concept five reasons for conducting forensic audit this also we
have already discussed what are the the reasons for conducting a forensic audit if they have suspected that there is any
financial fraud in that particular company they can go with forensic audit in case of legal proceedings like in
case of Court proceedings where Auditors have to serve as an expert witness in that case also they can go for forensic
auditing misappropriation of assets takes place in that particular business to uncover the assets which has
misappropriated they can go for forensic auditing business conflicts like merger acquis position or business closures
they can go for forensic auditing bankruptcy and insolvency when then compan is going into bankruptcy cases or
insolvency cases to uncover what are the hidden Assets in that particular company whether there are assets or funds which
are there in the management control to get that out also forensic audit can be conducted so
these are the reasons for conducting a forensic audit now getting into concept six investigation methodology of
forensic AIT what is the investigation methodology nothing but the process of doing this particular foric audit we
cannot see as a process but was the investigation steps which can be taken in the forensic audit we have around
five investigation steps what are those first step is nothing but accepting the investigation next is planning the
investigation third is nothing but Gathering the evidence fourth is reporting and fifth is Court proceedings
so what are all these we are going to see in detail accepting the investigation getting into our first
step accepting the investigation now for whom this forensic audit will be assigned to forensic audit will be
assigned to an independent form or group of investigators why this forensic audit have to give to an independent firm why
not to a already auditor who's working in our particular company because he already know about our company he can go
with forensic auditor no no because that particular forensic audit investigation should be free from any biased opinion
and the investigation should be in a truthful manner always the auditor who is coming to do a forensic auditor
should always suspect that there is a fraud in that particular company if already auditor who is working in our
company is coming and doing the audit he already has idea regarding our uh company so he'll not go on find any
fraud or crime he will just say that no everything is truthful enough so for that independent form or group of
investigators who doesn't know anything about our company should come for forensic
auditing what is the first step when also this forensic audit is given for an independent firm or group of
investigators what they have to do first they have to determine whether they have necessary tools skills and expertise to
go forward with that investigation first they have to check themselves whether they have that proper expertise or
skills to uncover that particular fraud or not whether they are being able to detect what is the error or crime which
is doing in that particular company or not those Auditors have to check themselves after that after determining
whether they have particular experties what they have to do they have to again train themselves to be more efficient in
conducting their work they have to do their own training and get more knowledge of fraud detection if they are
all satisfied with their expertise skills and they have done a proper training if they're satisfied enough
that yes we can go on with that particular forensic audit and we can detect what is the fraud happening in
that particular company they can go ahead and accept the investigation so this is the first investigation
methodology step which will be taking up which is called as access accepting the investigation now getting into second
step planning the investigation now they have gotten into the investigation process they have to plan the
investigation what are the planning steps first assertain the goal of audit being conducted first they have to know
what is the goal of that particular forensic audit why forensic audit is being conducted due to misappropriation
or due to corruption or due to financial statements fraud what they are going to search in the that particular forensic
audit what they are going to do uh find out in that particular forensic audit they have to fix that as their
particular goal and then determine procedures determine procedures to achieve it they have to maintain a
proper procedure so what will be the first step and what will be the last step entire procedure have to be taken
up use effective tools and techniques they have to use what are the effective tools and
techniques which can help them to uncover that particular forensic audit fraud now regarding this effective tool
we have one such tool in our syllabus which is called as fraud triangle and fraud risk what is nothing but a fraud
triangle and a fraud risk so a fraud triangle and a fraud risk is a tool which can be used in the
forensic AIT that explains regarding three interrelated Elements which are incentive altitude opportunity what are
the three elements why we are getting into these three elements and why this is called as a fraud triangle because
incentive is called as a pressure a motive that derives a person to commit fraud if he is in need of money or if he
want that particular money and he's in a financial problems in that case for wanting of that particular money he will
commit a fraud which is a pressure on that particular person which is a motive I need this money right now I want this
money if he's any person who is having a um addiction of gambling or any other drugs or something then he needs money
so to get that money what he'll do he can't go and ask his parents or something that I want to go for gambling
or I want some drugs to purchase he can't go so for that he want illegal money for that he'll commit a fraud and
he will get that money so incentive is nothing but a pleasure or motive to derive that money and coming to attitude
attitude is a realization and ability to rationalize fraudulent Behavior a attitude of that person who's committing
a fraud even after committing a particular fraud he's saying that no I have not done anything wrong because
that company owes me I am working in that particular company and I have right to take the money from that particular
company he's rationalizing it or else he's saying like I'm very closely related to the manager manager and I are
very close friends and I can have a right to take the money from that manager desk because we are very close
enough I'll just put it back when I get my payback that is a rationalization attitude which a person
will have he'll not think like it is a wrongdoing or a fraudulent activity he'll always say like this is a right of
my doing it so that is called as attitude now coming to opportunity opportunity is that enables a person to
commit fraud so there is an opportunity for that particular individual on conducting that particular fraud for
example there is an open room like this and there are crows of money which has put in an put here in an open box and
the door is open will no one come and take that money no they will come and take that money if anyone are asking
coming and asking uh Regarding why you have took this money the what that person will say this is uninspected
money no one is here so I have come here first so this will be my money so what he'll say no one is here no one is
demanding or no one is own taking the ownership of this money so I came first so this is my money I am the owner for
this money because he has the opportunity to take that money he will commit that particular fraud so these
are the three elements which leads to fraud triangle this is the fraud triangle at one side it will be
incentive attitude opportunity so these are the fraud triangle this can be used as a tool for conducting forensic
auditing so in planning of Investigation they can use an effective tool like fraud triangle to know about the
forensic audit or fraud which is happening in that particular entity so this is a planning process identify what
is the the type of fraud how long it has been operating how fraud has been concealed like it has been done how it
has been come to picture how everyone has known about that particular fraud identifying fraud sters who have
involved in that particular fraud Financial loss suffered by the client Gathering evidence to proceed in the
court and to provide that advisor to prevent reoccurrence of the fraud these all should be there in the planning
process of that particular forensic audit so this is our second step or second investigation methodology in
forensic audit now getting into third investigation methodology Gathering evidence we have certain techniques that
can be used for Gathering the evidence what are those techniques first they can go for reviewing the public documents
and conducting background investigation checks so they can uh go to the public documents they can review them they can
check them and gather the evidence they can conduct detailed interviews they can go to the least working people in that
particular organization like sleeper or a worker or any uh Watchman or something and they can go directly and conduct the
interviews they can ask regarding the explanation or management doings they can go and interview them GA information
from the trustworthy sources always when auditor is getting any evidence that should be from a trustworthy Source why
from trustworthy source so that the evidence is not also falsified if he's collecting the evidence but that
evidence is coming as a false evidence then entire forensic audit will go wrong so evidence which is collected should be
from a trustworthy source that should be reliable enough to get into the forensic audit conducting surveillance he can not
only go on and documents he can not only check the data he can directly do the surveillance of how the employees are
working how the management is working how the directors of that particular company are working is everything is in
under control or not whether the meetings are conducting or not he can surveillance that also going undercover
going undercover is not like changing everything get up and all but he can go on in detail from external environment
also and go on verify regarding the organization environment and activities analyzing financial statements he can
analyze regarding the financial statements after every gathers uh evidence is gathered he can analyze
whatever evidence gathered also so this is the third investigation methodology which can be conducted now fourth
investigation methodology is reporting after investigating and Gathering evidence investigating team will submit
a report now auditor is there auditor under auditor they will have a team a team of members A Partners who will be
called as a investigating team that investigating team after Gathering evidence after conducting forensic audit
at last they have to give a forensic audit report what will be there in that particular report findings of
Investigation whatever findings they have in that particular investigation that will be in that particular report
summary of evidence collected whatever evidence collected that will be there conclusions about loss suffered for that
particular fraud how much loss has been suffered by company by shareholders by customers by clients everyone how fraud
was planned and how it is unfolded how fraud is planned and how it is unfolded like how it has been uh committed and
how it has been got into picturization whole trail of evens the entire trail of events like from this period to this
period this step to this step part of everything how it has been made up suggestions to prevent fraud in the
future all these information will be in that particular report now coming to F fifth me investigation methodology at
last what they have to do they have to give that particular evidence in that particular court now planning is done
investigation is done evidence is collected conclusions are given findings are there everything is there now the
evidence has to be given to the court of law auditors to be called to jurisdictional court to lay down facts
and findings as easy understandable so this is nothing but fifth step so this is the investigation methodology which
is our concept six accepting the investigation planning the investigation Gathering the evidence reporting and
Court proceedings that is the investigation methodology now coming into Concept Seven need for forensic
audit in my handr notes I have given a n step method for fact finding this is not so important if investigation
methodology question is asked in your examination you can write that fifth point five points that will be more than
sufficient but here it is a nin step process of fact finding that is investigation methodology but this is
for a fact finding nothing but those Five Points adding on with four points accepting forensic AIT engagement is our
first investigation methodology now after that they will evaluate whether the suspicion is correct or not whether
the allegations which are put in that particular company are correct or not next they'll conduct due diligence
background checks next they'll complete the preliminary stage of Investigation like before getting into investigation
itself what are the matters to be dealt with next checking prediction assuming that there is a litigation which means
they will doubt everything they'll question everything after questioning they'll go on with the investigation
begin with an external investigation not not only internal checking the Records books they'll go to the external
investigation like go on to the employees and conducting interviews go on with the outside invironments going
on to the competitors and asking about that particular organization begin with the external investigation gather
evidence required and proofs required they will gather the evidence prepare report of findings and at last produce
in the court so this is a nin step process which can be followed for fact finding this is not that so important
but you can see it now getting into next concept need for forensic audit what is the need for forensic audit forensic
audit is an early warning signal for fraud so it is an early warning signal which is done to detect the fraud and to
determine organization needs so five forensic AIT is conducted to detect whether there is any fraud and
organization needs what are these organization needs nothing but whether there is an asset misappropriation to
find out corruption to find out financial statements fraud why management wants forensic audit to be
conducted that is nothing but organization needs okay now few instances occurrence of which entity
direct forensic audit check her okay now there are certain few
instances which can be occurred by which entity can die direct forensic audit what are those instances like what are
those activities which can lead company to go on with that particular forensic audit if there are any theft of business
information where Business Systems have been hacked directly business information itself have been theft it
has been hacked in that case forensic AIT can be done issues identified by whistleblower whistleblower is nothing
but an individual who is already working in that particular or organization who provides right information to the right
person that they believe evidence wrongdoing so any person who is working in that particular organization who can
be anyone it could be an employee or anyone mostly the employees will be the one who will uh come and tell about the
wrongdoings so they will be called as a whistleblower so whatever wrongdoings are happening in that particular
business with an Evidence if he is coming and giving that information to the right person that in that case that
individual will be called as a whistleblower if any issues are identified by whistleblower in that case
also that can lead to forensic audit reconciliation results is identified materially different if any
reconciliation statements are being prepared like reconciliation between finan Financial audit and cost audit or
reconciliation between cash book and bank bank book whatever reconciliation proceedings are happening in that case
there is a huge difference which can directly impact the decision making of that particular entity in that case also
forensic audit can be conducted suspicions of fraud or illegal activity when there is any fraud or illegal
activity suspicion in that particular business in that case also forensic audit can be conducted turnover and
balances are showing negative results if negatively turnover and uh balances are there not at all profits are there
everything is going under losses but activities are going in a proper way in that particular business in all these
instant cases this can lead to forensic audit that is nothing but need for forensic audit when in any organization
any of these activities are being done that can lead to forensic audit so that is our Concept Seven need
for forensic audit now getting into our concept eight forensic audit procedures what are the procedures to be followed
by a forensic audit we have four steps professional skepticism what is professional skepticism professional
skepticism is nothing but having a questioning mind or doubtful mind approach the audit with skepticism and
question the authenticity of the financial records always they have to question regarding the financial records
whether the financial records are proper or not whether the amounts are recorded correctly or not whether each and every
material information is recorded in that Financial records or not always the questioning mindset should be there for
that particular auditor that is called as professional skepticism that is one of the procedure and getting to the
second Point scientific approach what is the scientific approach for example the other entity is there in which that
particular forensic audit procedure has been followed now in our company we want to take the same procedure which has
been followed by the other entity because it has successfully done it and it has successfully uncovered the fraud
which has happened in that particular entity so we want to take the same procedure in our company also because
the both businesses or the both line of businesses are similar we can do so like that which is called a scientific
approach which means already it has been designed and it has been detected the fraud such kind of procedures we are
applying it use systematic forensic audit procedures designed to detect material misstatements and fraudulent
activities which are already designed we are using them that are called as scientific
approach now forensic data analysis what is forensic data analysis employ data analysis techniques to investigate
potential fraud and misstatements if you are getting into any data analysis techniques to uncover the fraud that is
called as forensic data analysis now what last foren fraud investigation techniques which we have already
discussed as a tool of fraud triangle address three common elements of fraud incentive attitude and opportunity or
conducting interviews or doing any surveillance or document reviews all are these techniques for fraud investigation
so these four are the forensic audit procedures which can be followed by The Entity to uncover any fraud or crime
that is our concept 8 now getting into concept nine till now we have seen regarding fraud fraud fraud what what is
this fraud fraud is nothing but a we know what is fraud fraud is nothing but to deceive others if anyone is doing
anything that is fraud but what is the actual definition which we have for fraud we are going to see that now fraud
is nothing but a deliberate act which means doing something or failure to act or re refraining to do something to
obtain an unauthorized benefit if they are doing something or restraining to do their own job to get a benefit for
oneself or for a institution by deception deception is nothing but deceiving others which means
even if they know that other person will not get any benefit if other person will be having any losses or uh uh any um
wrongdoing from that even then also they are committing that mistake that is called as deception to deceive others
false suggestion giving any false suggestion even if they know that will lead to losses suppression of Truth they
are not telling the truth about that particular activity unethical means doing any illegal means by doing all
these and not only doing this which are believed and relied upon by others by doing all these they are getting some
benefit and this benefit is believed by others that this is legal benefit then such kind of activity is called as a
fraud which is called as a deliberate act or failure to act to get an authorized benefit by following all
these which are believed and relied upon by others which is called as fraud now what are the examples of fraudulent
activities these are the examples which we have for fraudulent activities which is called as embezzlement forgery or
alteration of documents fraudulent financial reporting unauthorized alteration or manipulation of computer
files digital documents alteration misappropriation or misuse of resources authorization or receipt of payment of
goods not received or services not performed as we have seen fictitious suppliers even there is no not at all
supplier but the authorization for doing the payment for that particular supplier is given by the management which means
management didn't check on that particular supplier so authorization or receipt of payment also leads to
fraudulent act authorization or receipt of unearned wages or benefit which is payroll fraud conflict of interest or
violation of Ethics if they are having any conflict of interest with the company or doing any violation of Ethics
all these are the examples of fraudulent activities so that is our concept nine this is the definition of Fraud and
these are the examples of fraudulent activities which we have discussed now getting into a concept in business
fraud what is business fraud now we know fora fraud we know regarding forensic audit now what is business fraud
business fraud is nothing but which can be also called as corporate fraud which involves illegal unethical or deceptive
actions committed by a company or an individual in their capacity as an employee for this committing a fraud he
need not be an EMP employee or a person working in the organization anyone if he is doing any
act to deceive the company that will be called as a fraud but the person in their own capacity as working in that
particular entity if he is committing any illegal or deceptive actions that will be called as corporate fraud the
individual who's working in that particular business is conducting fraudulent activities those will be
corporate frauds so this is business fraud or corporate fraud illegal unethical and
deceptive actions committed by a company or individual acting in their capacity as employee of the
company often extremely complicated and difficult to identify usually this type of business frauds are very much uh
difficult to identify they'll not come to picture because they will do they will be doing that particular fraud in
such a way that no one will be able to detect it no one will be able to suspect that particular fraud usually takes
months to unravel so coming to complexity corporate fraud schemes are often highly
complex which means that will be in a huge number and difficult to uh uncover challenging to detect sometimes taking
months for forensic accountants to unre scale of fraud large scale corporate FS perpetrated by top Executives can EXT to
billions of dollars mostly this business fraud will not be done by any small uh person like Watchman or any sweeper or
any employee who's having a less salary but who have the entire authorization in that particular company like top
Executives will do such kind of corporate frauds which can go extended up to billions of dollars now who will
be the victims for this particular business fraud consumers clients creditors investors other businesses and
even the company itself and its employees can also be the victims of that particular corporate fraud and
coming to consequences what can be the consequence it can led the company to May phas severe Financial Rune which can
lead to bankruptcy so by conducting this for corporate fraud or by happening of this
business fraud the company will lead to bankruptcy or insolvency so this is our concept 10 which is called as business
fraud and coming to the last Point recovery challenges for example there is a business fraud happened in that
particular company in which manager is involved and he Tak and he had the benefit of100 billion doar of
cash and this fraud has been uncovered after 10 years of period now the forensic accountant or the fraud
examiner is going to that particular manager's place for example his home or his office and going and checking for
that1 10 billion cash will they find out no till now what what it could have happened the manager could have invested
it in some other place he could have done anything with that amount so majorly money obtained through corporate
fraud is often irrecoverable but any kind of immobile property if he has taken or any asset M appropriation has
happened they can again take that asset back they can again take that immovable property back but money involved cannot
be taken back that cannot be recovered back in cases of business fraud so that is our concept 10 now coming to concept
11 reasons for corporate fraud what are the reasons for corporate fraud why corporate fraud happens the
desire or perceived need to attract or retain investors which means they are telling the investors that my company is
a very short enough our products are the best products in the entire world just come and invest in our particular entity
and you will get profits in no time they're trying to get the investors attention to invest most of money in
their particular company or whatever investors who have already invested they're trying to retain them they're
trying uh they are telling that investors like no our company is performing very well our company is in
profits and you will get your interest back so to desire to perceive the need to attract the investors or to retain
the investors who have already invested in our particular company for that the fraud can happen problems or defects
with company's products that they want to hide if there are any problems with any particular uh product if there are
any defect in that particular product will company tell regarding the defects no they will not tell the regarding
defects or comp applications by taking that particular product they will always tell like my product is the best product
in this world you have to buy it and you will be most healthiest person in this world if you take our particular product
so this kind of defects will be done by pharmaceutical companies they will only tell regarding the tablet uses they'll
not regard they'll not tell regarding the complications or Side Effects by taking that particular
medication so desire to attract retain investors problems with the company's product these are the two reasons for
committing any corporate fraud now what are the regulatory challenges which we have regulatory authorities like sebi
can attempt to prevent and punish the corporate fraud so sebbi what they'll do if they find out any corporate fraud has
happened in any business they'll try to prevent and punish the persons who have involved in that particular corporate
fraud but detection can be delayed because corporate frauds will be in a huge amount and will be conducted by
home top Executives in particular entity this will be taken lot of time to be detected especially in private companies
not required to disclose financials at all there are certain private companies which are not at all required to give
financials we could be able to detect the fraud which has done in the particular company only if we examine
the financial records or financial statements now the sebi does not have any Financial records about that
particular entity how they will try to detect it they will not have any source to find out the fraud in that particular
company so this is nothing but regulatory challenges the detection can be delayed and when the private
companies does not disclose the financials the sebi also cannot take any preventive
actions now coming to Major for corporate fraud cases these are the examples of the cases which has been
happened in in life like in Practical cases these are the practical cases in which fraud
has been committed you can write these as examples in your Examination for any question which has been asked in the
forensic audit whatever question which could be asked in the fory CIT you can write these as
examples now what are the major corporate fraud cases Enron company what does this andron company do the
executives H financial troubles through massive accounting fraud they have done a massive accounting fraud and they have
hid all the financial troubles which they have even that company's learning losses they have showed it as profits
resulted in bankruptcy and the sarbas Oxley act has been introduced for greater transparency only after this
Enron company case we had bought a new act which is called as sarbanes Oxley act in
2002 now Waste Management Company what did happen in this particular Waste Management Company Waste Management
Company the previous owner who is there in that particular waste management company had done a lots of fraud he
has misstated all the financial records now that particular owner has been exchanged with the new owner the new
owner has been introduced for that particular business now what when this new owner has entered in that business
he has found out that all the financial statements are in wrongdoing that is fraud happening in this particular
company now this new owner had gone to the authorities and given all the proofs regarding the fraud and told that till
now there has been fraud happening in this particular company now I am the new owner and I will pay the penality for
happening till now and I will run the business correctly from now so previously perpetrated a multi-billion
dollar accounting fraud survived the Scandal under new leadership but faced penality there was new leadership but
after paying penalities it was running correctly that is regarding waste management and for at best company
founder Barry MCO engaged in Ponzi scheme fabricating customers he tried he uh entirely deceived the customers he
told that customers will get the product he had collected all the amounts from them but the products weren't given to
the customers the company collapsed shortly after going public so that is with
regarding the foret bestest company now wireart company discovered a two doll2 billion discrepancy between its books
and actual cash in books everything is recorded as we have purchased raw materials from them or we have made the
sales of this amount but no cash amount was recorded every entry was recorded as we have done purchases we have done
sales we have done investment we have this much of income we have this much of profit everything is recorded by but in
cash it was zero balance led to bankruptcy and the arrest of CEO Wells forgo and Company high
pressure sales Kota led to employees opening fake accounts when higher sales pressure is there employees usually
taken more fake accounts resulted in billion dollars in fines and loss of clients when uncovered so entire fake
accounts has been created in this particular Wells Fargo company so these are the cases or examples of the
corporate frauds which had happened in the Practical life so this is regarding our concept
11 this is what I have given here why corporate fraud happens and these are the examples of major corporate
fraud yes now we're going to start our next concept fraud triangle fraud triangle has three elements in it
opportunity rationalization pressure what is opportunity if there are any weaknesses in internal controls like
there is a inadequate supervision or review for The Works of employees or Works regarding the management or Works
regarding directors there is no supervision and reviewing at all then it is weakness of internal control when
there is no proper separation of duties when employee is not given uh saying that this is only up to your duty you're
only allowed till this you have only access till this work if there is a proper separation of Duties he know
about his duties he'll only do up to that he'll not go beyond the powers he'll not go beyond the rights which he
have but if there is no proper separation of Duties he'll tell that no one will no one will question me because
no one told me that this is my duty I'll go and do that I'll go and uh I'll go to direct CEO room if there is no
unrestricted access you'll go inside any room so there should be be a separation of Duties management approval for each
and everything which is done in the company needs a management approval if there is no management approval then
everyone will do whatever they want but if there is a management approval they'll properly come for the approval
from the management management will verify regarding the work if approval is given they'll perform that particular
work system controls if controls are proper in that particular system if internal controls are very proper there
will be proper uh way of doing any particular thing the Departments will work under that particular internal
controls only the workers will work in that particular internal controls only so there needs to be everything if any
of these things are not proper then that leads to opportunity for committing any fraud so that is the first fraud
triangle now coming to the second pleasure it is a motive due to personal financial problems due to any unforeseen
expenses due to personal addiction such as gambling drugs unrealistic deadlines performance goals this all leads to
pressure for gambling for drugs they need money and for money what they'll do they'll go for fraud to earn that money
in a fraudulent manner that is nothing but pressure rationalization I need this money I'll pay it back when I get it
back I didn't get the rise the company owes me these are the two cases where the attitude of that particular person
will deal with rationalization so these are the three elements which cause an fraud triangle breaking the fraud
triangle when the fraud triangle can be breaked fraud triangle can be breaked only in one element which is opportunity
opportunity is given by the company to that particular individual who is committing the fraud so we can eliminate
the opportunity from the fraud triangle by by implementing better internal controls by keeping very string and
rules in that particular entity or organization we can break the opportunity removing one of the to
reduce fraudulent activities they can remove the opportunity because it provides more actionable route to be to
do fraud so we can eliminate the opportunity and break the fraud triangle so that is but nothing but
fraud triangle which I have given this is fraud deterence fraud deterence is nothing but breaking the fraud triangle
now we have concept 13 red flax of fraud we have red flax these red flags are in two two cases employees red flag and
management red flag okay red flags are nothing but warning signals that fraud risk is higher
without any evidence of fraud occurring red flags of fraud is nothing but there is a fraud happening in that particular
company but there is a no evidence of occurrence of that particular fraud so these are warning signals that fraud is
being occurred occurred these are nothing but red flags of fraud which has to be always analyzed by the management
and the company if only one or two flags are there in that particular entity then that is not a very big thing to be
overly concerned about they can only be less concerned about just take the proper steps and that will be resolved
but if there are multiple Flags then that should be directly reported to the internal audit Department they will take
the properly measures okay now what are the red flags employee red flags and management red flx sudden
lifestyle changes for employee red flx sudden Lifestyle Changes till now he used to come by walk but today he comes
in Ben's car sudden lifestyle changes if he ask he'll tell that this is my own car he's doing buildup coming to the
office late at 10:00 and saying that I'll buy this entire company in just 10 days if anyone is asking he's saying
that I'll buy this entire company in 10 days and you will be worker working under me total lifestyle changes are
changing suddenly significant personal debt and credit problems till now when he comes to office he used to be very
much stressed with his debt problems he used to always complain about the debt which he's having I have lots of debt
what to do how to do it the the salary which I'm getting is not sufficient to pay by debts he used to complaint but
suddenly he's coming to the office and saying that all my debts are clear enough I'm free from all my debts I
don't have any personal debt I'm trying to take a new house not in debt by in full payment so these are employees red
FL behavioral changes till now he used to not have addiction even for a cigarette but suddenly he's going to
gambling he's going to casinos he's investing lots of money he's taking lot of money he's putting lot of money in
those gambling and casinos and that is sudden behavioral changes fear of losing job always is thinking that if manager
is calling if someone is coming and telling manager is calling you he's fearing that why manager is calling me
what is he going to talk to me what is he going to ask about his having a fear of losing job refusal to take vacations
or leaves even if the head of the company is coming and asking him to Babu take leave for two days because you are
overly stressed go and take leave go and enjoy with your family he's saying no no no sir I have very much work to do I'm
very concerned about the profits of company I'll work my hard I'll give my 100% to the company that is refusal to
take vacations or leaves these are all employees red flx now coming to management red flux overriding internal
controls whatever internal controls are there in that particular entity they're trying to override it the internal inter
controls are created by the management management they himself are not following the internal controls
decisions are dominated by individual or group one individual or one group are manipulating the decisions which are
being taken in that particular company shows disrespect to the regulatory bodies when any regulatory bodies coming
to that particular entity and asking about any information they're not giving the information that is nothing but
disrespect the regulatory bodies policies and procedures are not documented when any policies and
procedures are not documented that leads to management red flag no monitoring lack of experience There Is No Lack
there is no experience for that particular manager at all but he has become manager no monitoring frequent
changes in bank accounts when bank accounts are being frequently changed excessive and unnecessary ear
and transaction the year and transaction is not at all required at all but they are doing year and transaction to show
lesser cost to to do the cost higher photocopied or missing documents documents are photocopied or missing at
all reluctant to provide records to the Auditors if auditor is coming and asking about the records to do the auditing
they are reluctant to give means they're not giving the records to be audited sold company's assets below market value
when management sales the assets of the business in the below market value these are the red flags of the management so
these are the red flags of employees and management red flags are nothing but early warning signals to detect that
there is a fraud happening in the particular company but there is no evidence of that fraud occurrence so
these are the points which I've given I've only given five and five points just learn five and five that's enough
okay reporting suspected fraud or misconduct if any employee is suspecting any fraud which is happening in that
particular entity he should not directly go and report it what he have to do he have to do his own investigation first
he have to know about the fraudsters who have involved in that particular fraud why for doing it to avoid suspected
individuals alerting so that he will not go and alert the the suspected individual or to avoid false
Acquisitions he's doubting that manager is involved in any fraud but it is not short short enough if he is directly
going and complaining about the manager what will happen if manager is not at all involved the job of that particular
employee may go so what he have to do he have to first do the background check whether the manager is actually involved
or not to avoid the false acquisition to not to alter suspected individual to report suspicions to the appropriate
Authority instead he can do the background checks or he can directly go and report it to the appropriate
Authority clear till enough concept 13 now Financial forensics Financial forenses is nothing
but a field that combines both accounting and investigation if both accounting and investigation is combined
that is called as Financial forensics the main purpose is to discover and gather evidence of criminal activity
involving money forensic auditing is done to know whether there is any crime whether there is any fraud not it is
related only to money but Financial forensics is to discover and gather evidence of criminal activity involving
money financing Financial forensics professionals who will be Financial forensics professionals investigate
individuals and organizational financials determine how they manage them so these professionals what they
will do they will investigate individuals and organization financials and determine how they manage them and
also they help to prevent Financial crimes and recover lost assets researchers other businesses to
determine their true value so these are the work which be done by the financial forensics
professionals why they are doing this to discover whether there is any criminal activity involving in
money common areas of financial forensics we have seen forensic auditing common areas now what are the common
areas of financial forensics Financial theft customer employee or individual is stealing money from the organization
that is financial theft Securities fraud types of white collar crime sometime presents false information to the
investors the individual who is working in that particular company itself they are giving false information to the
investors that is called as Securities fraud money laundering process of making money earned through illegal methods
look look legal you know what is moneya laundering corporate valuation disputes finding true value of organization done
when done when one business is acquiring other business to know about the merger amalgamation or something when one
business is acquiring about the other business to know about the corporate valuation they can go for financial
forensics tax evation to know whether there is any tax evation in that particular company whether they are
paying their tax properly or not whether they are avoiding iding their taxes or not to know about that Financial
forensics can be done now what are the qualities of forensic accountants or professional
professional is nothing but Financial forensics professional so now we have forensic auditing we have Financial
forensics for forensic auditing we'll have forensic accountants for financial forensics we'll have Financial forensics
professionals what are the qualities which has to be maintained by both they should have a logical mindset they
should have a mindset which is logical way to detect and correct the errors give attention to details for each and
every minute detail also attention should be given be spontaneous they have to be very spontaneous to know about the
each information they have to analyze that information right after it is in their hands they should be very
spontaneous give value to moral principles they should give value to the moral principles of that particular
organization which they are working for question everything or inquisitiveness nothing
but professional skepticism good understanding of accounting transactions and impacts they
should have a good understanding of accounting transactions and their impacts on the financials so these are
the qualities of forensic accountants or professional this is regarding Financial forensics
common areas and financial essential qualities of forensic accountants now coming to concept 17
investigation techniques for forensic accounting we have seen investigation methodology now coming to investigation
techniques for forensic accounting while doing the accounting of forensic what all the investigation
techniques can be done they can review public documents conduct background checks conduct
detailed interviews gather information from trustworthy sources analyze evidence gathered conduct surveillance
going undercover analyzing financial statements the same step which we have seen in gathering evidence in that
methodology investigation methodology we have seen Gathering evidence point which is third in this in that everything
thing is there so that is nothing but techniques which can be followed while investigating the forensic
accounting so this is investigation techniques ethical issues in business so there are some fundamental
ethical issues that organizations will face to maintain the integrity Integrity is nothing but being very honest due to
these issues organization loses the Integrity what are the business issues which entity have to
face understanding ethical standards the ethical standards are nothing but integrity and Trust diversity and
inclusions compliance and governance these are the ethical standards due to which it has
a see understanding ethical standards integrity and Trust businesses must promote conduct rooted in integrity and
build trust among employees customers and stakeholders they have to build the trust they have to maintain the trust
which that customers or employees have on that particular entity due to which there will be a ethical issue will
everyone trust in our business no will everyone believe what is telling by the business no they will not believe it so
they would be a issues in that particular business diversity and inclusion accommodating diverse
perspectives and backgrounds is vital before getting into any business before getting into any
product or something the background checks has to be done what is the diverse perspectives if we are entering
into this project what are the complications we can get what are the benefits we can get everything has to be
analyzed as is EMP hypothetic decision making that aligns with core values because any new product or any new
project will directly Implement in the decision making of the entire company so diversity and inclusion should be
considered compliance and governance organization should ensure that their governance structures reflect ethical
standards and compliance requirements they have to comply with the ethical standards and requirements which they
have so this is regarding understand ing ethical standards now harassment and discrimination in
workplace harassment and discrimination can lead to severe financial and reputational damage when company is
running then they have to mainly focus on these harassment and discrimination rules which we have like if there is
any age any uh person who is working in our organization who is in a 40 plus years age so the requirements of that
person has to be fulfilled by that particular entity they have to keep very keen on that they have to not give more
pressure on that particular person because he is so aged these are Under rules not in real life
okay disability physical or mental disabilities if there there are any physical or mental disabilities under
that circumstances they have to provide some uh requirements to that particular person equal pay for boys for girls for
ladies gents uh on on the basis of not uh following any religion race or anything
everyone should have a equal p pregnancy due to pregnancy they should give certain uh requirements or certain uh
what we say uh leave or some facilities to be provided for the pregnant ladies race
and E ethnicity without following any religion race ethnicity every everyone should be treated equally if anyone is
following religion no compromises everyone should be treated equally sex and gend gender identity whatever they
say male female or any other transgender equally should be respected so that is nothing but anti-discrimination law
which has to be followed by the company or that business harassment and discrimination in the workplace they
have to mainly focus on this even a minute mistake in this can lead on entire reput reputation of that
particular business that will affect the entire reputation of that particular business now health and safety in
workplace always the company have to focus on the health and safety if it is mainly Industrial compan companies
chemical sectors then they have to mainly focus on the safety measures employee rights under occupational
safety and health administration regulations employees have the right to have a safe working
conditions tops sited violations fall protection if they are working under any construction then they should have a
fall protection Hazard communication if they are working under any chemicals or any other gases then Hazard prodection
should be given scaffolding respiratory production if scaffolding is nothing but if there is
any uh kind of um in any entity there is any uh thing which is affecting the employees like in respect of their work
conditions or in respect of the work done by them that is nothing but scaffolding that should not be in an
affecting way that is scaffolding respiratory if they're working under any chemical Industries or something they
should give that respiratory Productions lockout tagout procedures power industrial trucks
ladders safety standards electric wiring methods machine guarding General electricity requirements these are all
nothing but what health and safety in workplace they have to comply with all
the requirements psych psychosocial risks and mental health not only physical health also so mental health
should be taken care with the business health and safety concerns extend beyond physical Insurance the
international labor organization reports increasing psychological risk linked to work related stress and mental health so
not only related to physical inurance regarding mental health also should be taken care not lots of pressure should
be given to that particular employee factors contributing to mental health issues job
insecurity High job demands effort reward imbalance low autonomy so these are the cases of or the factors of
mental health imbalance Wizzle blowing and social media content we have seen as a visle
blowing that if any individual is coming in telling regarding the entities frauds or entities uh non-compliance with any
laws and regulations if he is coming and disclosing it he is called as V visil blower a visil blower is a person often
an employee who reveals information about activity within a private or public organization that is deemed
illegal immoral illicit unsafe or fraudulent a whistleblowing means calling attention to wrongdoing that is
occurring within the organization the government accountability projects list four ways to blow the whistle what are
the four ways reporting wrongdoing can be one case or violation of law second case to proper Authority such as
supervisor a HTI hotline hotline is nothing but which is majorly being done in that particular entity like if it is
getting into merger or something or if it is not uh disclosing any uh material information to the
Securities board which is very hotly done that is a hotline even a Inspector General so these are the four ways of
blowing the whistle blowing the Wizzle is more formally known as a making a disclosure in the public interest to to
so to safeguard the public if any disclosure is being made that business is not running properly that is called
as a Wizzle blowing it's important you can do so knowing that you are protected from losing your job if anyone is coming
and disclosing any vital information regarding the fraudulent activities then he's sorry then he is protected from
losing his job or being victimized as a result of what you have uncovered and made public so whatever has been
uncovered by him or whatever made public by him he will be protected by law ethics of online conduct employment
status employee conduct on social media can influence their employment status now if he's being a manager and and he
is going in the online any social media website and telling bad about the company that will affect us employment
status disloyalty the ethical dilemma often arises when employees post content that could be seen as a disloyal to
their employer in today what happened is in that
particular organization manager come came and scolded that employee what is doing is
directly going to his Instagram putting a re regarding his manager stating that this is my manager name he has scolded
me like this this is the doings of this the manager is like that manager is like this he's being disloyal to not entirely
to the company to the manager or his employer ambiguity the complexity of determining whether a post is
whistleblowing or disloyal ambiguity is between both whistleblowing and disloyal whistleblowing is if there is any crime
happening in that they disclosing it disloyal even if good is happening they are stating it as bad and giving in
social media so the middle line between Wizzle blowing and disloyal Necessities will be
ambiguity clear social media policies within the organization whistleblowing protection how this can be protected
encourage reporting employees should feel encouraged to report workplace violations with without fear of
punishment whether through regulatory channels or social media so that should be very clear to them the employees who
are working in that particular organization whether it is disloyal or whether is it visle blowing the contents
of that particular visil blowing should be given like if really fraud is happening then you can directly go on
telling the social media but if there is not nothing much you are only showing your anger on that particular employ
employer then don't go to social media so they have to be very clear with the employees they have to discuss them
discuss it with the employees now coming to the sixth Point ethics in accounting practices what are
the ethics which we have accurate bookkeeping maintain accurate and ethical accounting practices is crucial
for the organization they have to maintain proper books cooking the books cooking the books is nothing but even if
nothing is there they are making the books even if there are not not no profits they are cooking the books
engaging in unethical accounting practices can leads to Serious consequences impact on stakeholders The
Fallout from such scandals often affects thousands of jobs and can erode public interest in financial markets which will
impact the stakeholders stakeholders are nothing but customers or investors which will directly affect whom
stakeholders This legal response is nothing but till now whatever has been taken care of like all these ethical
issues in the business are taken care off with a legislative response what is the legislative response a sarbus CH
sarbus oxil Act of 2002 has been brought into picture why to impose stringent financial reporting requirements to
protect consumers and investors because of these ethical issues there were certain cases which are being happening
in that particular businesses so a stringing financial reporting requirements has been bought by which
sbas Oxley Act of 2002 and in all companies they bought maintenance of accurate Financial records not only
complying with tax laws but also to attract investment and Foster business relationships even it is a small
privately held company they have to required maintain accurate Financial records the mandatory requirement has
been bought so these are the legislative responses because of the ethical issues and non-disclosure on corporate espon
what is corporate espon corporate espon is nothing but involves a theft of confidential information such as
intellectual property client data by current or former employees so whoever working under our employment now
or past employees are trying to take the confidential information and disclose it in the public that is called as
corporate espon this unethical Behavior can significantly harm the organizations
especially those in competitive Industries because directly the reputation will be damaged to mitigate
these risk companies often Implement mandatory non-disclosure agreement so the
companies will get into a non-disclosure agreement ment to avoid this corporate espan they impose strict Financial
penalities for violation if they are going and disclosing any unpublished price sensitive information to the
outside then there will be a penality which will be imposed on that particular individual technology and privacy
practices monitoring employee activities while advancement in technology always the employees activities will be
monitored we'll have CCTV cameras and all employers have increased their ability to monitor employee activities
on company provided devices while their surveillance aims to enhance the productivity and efficiency it raises
significant privacy concerns ethical use of surveillance it will be transparent and employee
awareness will be given that you are monitored you are surveillanced so these are nothing but ethical B issues in the
businesses clear is it so important for examination no but yes can be questioned okay just
refer it what is there in that particular thing because we have only minimal syllabus from the forensic AIT
we can't skip because it can be questioned okay we have concept 9 concept 19 20 21 and 22 23
24 25 26 27 28 so yes till now we have discussed regarding the fundamental ethical issues
that organization have to maintain Integrity so to be enough of honest they they have some ethical issues
fundamental ethical issues what we what did we see understanding ethical standards har ment and discrimination in
the workplace health and safety in workplace psychological risk and mental health Wizzle blowing and social media
content the difference between Wizzle blowing and social media content ethics in accounting practices legislative
responses regarding all these ethical issues we have legislative response of two one is sarbanes
Ole Act of 2002 and companies have bought a mandatory comp compliance with the laws and regulations non-disclosure
and corporate expage what is corporate expage and what is non-disclosure agreement regarding all this we have
seen technology and privacy practices these are nothing but ethical issues which we have in the business now coming
into the next concept ethical responsibilities of the auditor what the forensic auditor has to do or not a
forensic auditor what auditor has to do what are the e ecal responsibilities these are the fundamental ethical
principles which we already know whoever the auditor could be it could be a cost auditor it could be an internal auditor
it could be a statutory auditor or it could be a forensic auditor the fundamental principles are similar
Integrity objectivity professional competence confidentiality and professional behavior these are the five
fundamental principles which has to be complied with them okay so these are the ethical
responsibilities of the auditor just go through with that same similar to the one which we have discussed already now
coming to the next concept when anyone is getting into the auditing profession there are major threats what are major
threats in the auditing profession we have five threats self-interest threat self- review threat advocacy threat
familiarity threat intimidation threat what are these threats of we'll see now what is self-interest thre when auditor
has a financial interest in the auditing company if he has bued any Securities from that particular company if he is
having any stake in that particular company or directly or indirectly which means their related persons or their
relatives are having any financial interest in that particular company firm is reliant on client fees
out standing fees are due for example the auditor has already worked in that particular company as a auditor before
itself but for the past term auditing they didn't pay him appropriate fees the outstanding fees are still pending even
for this term also under all these cases there will be a self-interest threat so threat is nothing but auditor will not
be able to give his effectiveness that particular audit there will be any some barrier between his auditing work self
review threat self-review threat is when auditor performs non auditing services like specialized Services if any auditor
is work is giving any uh investment advisory services or bookkeeping services for that particular entity or
preparing the financial statements of that particular entity he himself is preparing the financial statements and
he himself is coming and doing the auditing of that particular financial statements that will be taken as a self
review threat whatever work done by him he's reviewing it that is nothing but self review threat now coming to
advocacy threat auditor promotes or Advocates on behalf of the client which compromises their ability to remain
impartial so the cost auditor is being very partial to the work of that particular entity even if entity is not
doing the work properly even if they are doing any fraudulent activities he's being partial and supporting and
compromising all the things which are done he's advocating which means he's telling that uh every work which is done
by that particular compan is correct he's trying to oppose everyone if anyone is coming and asking what is the
management work this is the wrongdoing by that particular management he's doing as a Advocate like he's trying to oppose
that particular person against the company familiarity threat when auditor becomes too close or familiar with
clients management or personal leading to biased decisions and that will be called as familiarity threat he's
becoming too close to the management intimidation threat auditor covered auditor is covered threatened by
clients management directors and other individual influence so his doing his work Under the Influence under the
management threats if he are doing if he is conducting any work then that is called as intimidation threat under all
these threat cases the work done by the cost auditor is not true and fair he is doing it on the partiality basis or
doing any on biased basis or through any threat or something because if he is having any interest on that particular
entity overall the auditing is not done properly it is based on some influential thing it is not independent so these are
nothing but the threats which we have this can be asked as a question okay major threats in the auditing profession
self-interest that self review threat advocacy threat familiarity threat and intimidation
threat now coming to the next to minimize risk of ethical violation Auditors and organization must take some
proactive steps steps to uphold these principles we have certain ethical principles which has to be followed by
the cost auditor now to avoid that the ethical violations are there to avoid the violations from that principles
auditor and organization both combinely have to take some proper steps so that organization will work properly and
auditor will do the ethical requirements properly what are the steps step are of five honestly assess the needs and
resources what is the basic need of that particular organization what are the optimum utilization of resources he have
to honestly assess it conduct honest evaluation of ethical risks that organization might face and ensure that
these are sufficient resources to address the risk first he has to identify what are the ethical risks are
there and how much resource will be consumed to overcome those risk that is honestly assess the needs and resources
next establish a strong Foundation there needs to have a written standards of ethical workplace conduct what all
should be done by the employees what is the ethical workplace conduct on that there should be having a written
standards training on standards regarding standards the proper training should be given to the employees who are
working company's resources for advice on ethics what are the available resources which are there for the
employees to be work on regarding that information also should be guided to the employees performance evaluation based
on ethical conduct frequent performance evaluations like what is the performance levels of that particular employee that
also should be given to them disciplinary system a proper disciplinary system has to be
maintained now next build a culture of Integrity from top down which means if management is in honest and integrity
the employees also will be honest ethical leadership talk about importance of Ethics regularly they
should always communicate with the employees that you have to be very ethical enough you have to be honest you
have to come to us if you have any trouble they have to frequently communicate inform employees about the
decisions and actions that impact them if there is any impact of the decisions and actions which is taken by the
management on the employees that actions have to be disclosed to them that have to be communicated with them yes you
have threat or you have any effect on this particular decision but the effect will be rectified by us we will handle
about that effect you don't have to worry about that that Assurance should be given by the management to the
employees uphold promises and commitments to stakeholders and employ employes if they gave any promises
regarding we'll give bonuses if we have a 30% of increase in our profits if we have any 20% hike of our profits we'll
provide you bonuses if they're promising it after getting off that 30% profits rise the bonuses should be given the
promises which are given for the stakeholders and employees should be uphold which means to be maintained
acknowledge and reward the ethical conduct if any employee is properly maintaining the ethical conduct that
should be rewarded that should be appreciated by the management and upper level authorities hold violators
accountable especially leadership positions if anyone are doing any wrongful things or doing any
violations to the ethical principles and if they are in the leadership positions they have to be held accountable which
means they have to take the responsibility for their liability that is nothing but
having the Integrity from top down approach that means management have to take care of the entire thing now keep a
value focus in movements of big and small like what will be the value focus in the big
events and the small events HR policies fairness and integrity when the HR policies are being implemented those
policies should be fair enough and to be integrated re system and reward ethical Behavior as we have discussed if any
employee or any person individual working in the organization is conducting with the ethical behavior
that should be rewarded hiring and retention prioritize candidates with strong ethical behavior from when hiring
itself they have to hire the persons who has a strong ethical Behavior Performance Management integrate ethical
conduct into performance evaluations not only being honest enough with the work done by them even in their work also
they have to be honest enough they have to conduct their work in a proper way promotion decisions promote individuals
who continuously demonstrate Integrity who are all continuously following the ethical principles those kind of
candidates should be promoted which means the boost up confidence or uh they should be motivated from time to time
that you are way more giving to our organization like you are the uh major uh you are playing the major role in our
organization this year's profits are only because of you like the company's managers will usually do that the
employees who are working from day and night they'll usually uh keep them on their heads they'll usually praise them
like you because only because of you we got our bonuses only because of you we got this project you have worked so hard
regarding this project everyone will praise them timely timely they have to be
motivated so that is regarding keep a value focus and at last we have to re-evaluate and revise as needed if
anything to be re reevaluated or revised again that that has to be done conduct risk assessments survey employees hold
focus groups and measure the progress everything should be revised and re-evaluated so these are the steps
which can be done to minimize the risk of ethical violation okay honestly assess needs and resources establish a
strong Foundation build a culture of Integrity from top down keep a focus in moments like big and small re-evaluate
and revise as needed now the next in the steps we have seen for
minimizing the risk there needs to be a effective Ethics program we have seen that there are certain code of ethics
principles of conduct principles of standards and that has to be having some characteristics what are the
characteristics to Beav to have a effective Ethics program freedom to question management without Feer if any
employee needs to be honest enough or has to work with an Integrity then he shouldn't have a uh fear of questioning
the management the employee should be given assurance that he has a freedom to question management without fear reward
for ethical conduct he should be rewarded for ethical conduct no rewards for questionable
practices like if there is any management is doing any wrong or management work is affecting the
employees then they can go and question it but whenever the management is doing any work which is not related to
employee but related to decision making part will employee have any right to question the management no regarding
that management practices cannot be questioned by the employee so no rewards for questionable practices management
practices cannot be questioned by the employee positive feedback for ethical Behavior if is complying with the
ethical Behavior positive feedback should be given preparedness to address Miss conduct if any misconduct has been
occurred unwillfully then they the employees have to prepared enough to address that particular misconduct
willingness to seek ethics advice if they want any advice from the management or higher authorities they should be in
a condition to seek advice easily so these are the characteristics of having a effective Ethics program clear till
enough now now we have seen regarding ethics code of conduct principles of standards that
employees have to follow it management have to follow it and we have seen what are the ethical issues will be there in
the business till now is it clear now the next point is challenges in implementing these effective ethics
policies within the company we have seen that there are certain critic characteristics of Ethics policies now
if these ethics policies have to be implemented in company there will be certain challenges what are those
challenges resistance from employees if any new system has bought into the management or bought into the company
employees will not easily adopt with that particular circumstances they will question it why if for example till now
no review system has been there in that particular company now management is coming and telling that we are going to
implement effective ethics policy so what we are going to do is we are going to frequently review your performance
and going to reward your performance now the employees what will they think so you don't have trust on us so you're
going to uh review about our work the employees will try to defend themselves so you're trying to say that you don't
trust our work so you want to review our work employees will take it in a wrong way so there could be a resistant from
the EMP employees they'll not be able to in a position to easily accept that Ethics program cost of training and
implementation even employees accepting it they have to be properly trained to get about that Ethics program so
training cost can be higher inability to determine Roi of Ethics policies even if this effective ethics policies is B into
the organization the return on income from that particular effective Ethics program cannot be identified by The
Entity because these is a factor which will be there in the employees management these are about the personal
behaviors will that be having the direct effect on the profit no will that we have a for example this particular year
on this day I'm implementing the effective ethics policy in my company will I be guarantee will I can give a
guarantee that the month and results will be higher will I get profit no because effective ethics policy is only
bringing now it has to be properly implemented everyone has to be cope up with it everyone has to understand it
everyone has to properly follow it only then in a quiet period like in 6 months or after one year we can get a return on
income from it but right after implementation we cannot expect any return on income so these three could be
challenges in implementing the effective ethics policy into the company clear now we have code of conduct in
forensic audit till now we have seen forensic audit we have seen Financial forensics we have seen regarding the
ethical issues in business now we have come to the forensic audit code of conduct what is the code of conduct of
forensic audit we have a code for it like we have insolvency and bankruptcy code we have forensic audit code this
code is applicable to two persons certified fraud examiners and Associate Auditors these certified fraud examiners
are nothing but the individuals who are qualified with the examination of certified fraud examination which has
been conducted by The Institute like we are cost and management accountants because we are writing CMA exam and we
are getting that qual qu ification similarly certified fraud examiners will have a proper exam after qualification
they can be CFS okay certified fraud examiners so this code of forensic audit will be applicable to the certified
fraud examiners nothing but forensic audit can be done by whom certified fraud examiners or Els can be done by
associate Auditors the Auditors who had been appointed by the board appointed by that particular entity those will be
associate Auditors so auditing forensic auditing can be done by certified fraud examiners or associate Auditors we have
certain standards on uh certified fraud examiners code of ethics which has to be followed by certified fraud examiners
and role of certified fraud examiners and also the code of conduct in forensic audit the same thing which we already no
Integrity professionalism responsibility to clients and public and commit commitment to Excellence these are the
code of conduct in forensic audit and this code is applicable to certified fraud examiners and Associate Auditors
we have certain standards for certified fraud examiners as we have standards for financial Auditors for cost Auditors for
certified fraud examiners who are going to conduct the forensic audit also we have certain standards standards on on
professional conduct standards on examination standards on reporting we have three standards for certified fraud
examiners what are those standards we are going to see now major threats we have covered steps
in reducing ethical risk covered characteristics of effective ethics ethics policy covered challenges in
implementing ethics policy covered code of conduct in forensic audit now we have come to the concept 24 clear till now
right having any doubts did I skip any concept no now the associate of certified fraud
examiners sets ethical standards for professionals involved in the forensic auditing ensuring that they perform at
the highest levels of integrity and professionalism so we have certain standards for certified fraud examiners
who are going to conduct the forensic audit so that the work work done by them is integrity and with professionalism
these standards guide the Auditors in conducting forensic audits ethically and responsibly emphasizing their duties to
the clients public and their peers peers are nothing but under them who they are working for so forensic audit is
conducted why to have the ethically and responsibility towards their clients and public what are those things key ethical
principles in forensic audit Integrity professionalism responsibility to clients and Publican commitment to
Excellence these are the key ethical principles in forensic audit applicability of code it is applicable
to certified fraud examiners cfes are nothing but Professional Standards is mandatory for all cfes CFS are required
to other to the standards in all professional activities failure to comply can result in disciplinary
actions so they have to comply with these standards associate Auditors while associate Auditors of associate CFS like
certified fraud examiners are not legally Bound by the code of Professional Standards those see these
standards are only applicable to the certified fraud examiners not to associate
Auditors they are encouraged to follow them these are not mandatory compliance but if associate Auditors want to comply
they can compliant striving to uphold these standards demonstrate a commitment to
the professional growth and ethical conduct what are the standards for to have a professional growth and ethical
conduct so getting into the standards of professional conduct what are the standards which we
have standards of professional conduct is the first standard standards of Examination for
certified fraud examiners is the second standard and standards of reporting for certified
fraud examiners is the third standard we have three standards clear now we going to go with the first standard standard
of professional conduct for certified fraud examiners integrity and objectivity what is integrity to
recognize that public trust is built on this so whatever work done by him on that work only public trust will be
built on conflict of interest any conflict must be disclosed to the client or employer before getting into
engagement if he's having any direct or indirect interest on that particular entity he have to disclose regarding
that interest objectivity ensuring unbiased judgment within the scope of their work to give an unbiased judgment
is a objectivity reputation they must always act in a way that Preserve deserves the
reputation of the profession legal compliance they must comply with the court orders dispute resolution bodies
criminal behavior and should not encourage others to engage in illegal activities so these all are integrity
and objectivity now coming to the next professional competence competence and assignments when working under that
particular assignment he has to make sure that he is competent enough which means no unqualified Behavior should be
done if he is not qualified to act under that particular assignment he should not handle it whatever work is qualified to
be handled by that particular certified fraud examiner he should only take that if he is not competent enough he should
not work on that now continuing education CFS must fulfill the continuing professional education
requirement set by the associate certified fraud examiners so whatever the ACF Institute is having like
whatever professional educations go on degrees they have to have go on certifications they have to have that
should be obtained by them due Professional Care the work done by them should be diligence should not be
negligent always there should be skepticism evidence-based conclusions plan for fraud examinations supervision
everything is coming under due Professional Care understanding with clients and
employer initial understanding as we have seen in the cost auditor case like the appointment of CF is done with a
proper care or not those are the initial understanding changes in scope whether there are any changes in scope after the
appointment or not now e point is compan ation with the clients and employer cfes are obligated
to communicate any significant findings discovered during the fraud examination if they have discovered any significant
findings that have to be communicated with whom with the client or employer under who they are working with
confidentiality cfes must not disclose any confidential or privileged information obtained during the fraud
examination unless is given explicit permission by proper Authority by lawful or by court order so these are the
standards on professional conduct professional conduct is nothing but Integrity objectivity professional
competence due Professional Care understanding with client and employer communication with client or employer
and maintaining confidentiality clear with the standard now getting into the next standard standard of Examination
for certified fraud examiners like how the examination should be done by them fraud examination how fraud examination
should be conducted conduct of examination the primary objective is to gather the evidence and information that
is complete reliable and relevant to the case at hand so how they have to do the examination to collect evidence they are
doing the examination that is the major objective and whatever evidence is collected is reliable is accurate enough
and it is relevant to the case if it is unrelevant it is not needed to be collected as evidence the evidence
should be relevant for that particular case in that way they have to do the examination prediction and scope these
priorities should be continuously reviewed and adjusted as the examination progress to ensure the examination
remains efficient and focused if there are any predictions done before like for example if they have predicted
or suspected regarding any fraud in the material thing or regarding financial statements that should be analyzed again
and again because they are not sure of it there should be a skepticism mind isn't it so there should be a continuous
review according to that prediction and scope if there are any susp suspects which they have uh put on at that
starting of audit engagement that should be prioritized first and that should be reviewed continuously till that final
opinion objective and awareness CFS must remain alert to the possibility of conjecture whether there are any UNS
unsuspected things which are already coming into audit like during the audit till now they haven't suspected anything
but now they are suspecting it so they should be very much aware remain alert about the things like At first planning
they have suspected about something but during the audit they shouldn't only focus on that thing they should focus on
many other things that is nothing but possibility of conjecture there could be any possibility of fraud
anywhere starting the goal was different but during the audit the goal can change UNS unsubed opinions and bias
from Witnesses and others involved so it shouldn't be any influence it should be not biased or it should not be on the
unsubstantiated opinion without any evidence the opinion should not be given without any proper records the opinion
should not be given so this is nothing but a fraud examination this is how examination should be done by the cost
auditor sorry uh certified fraud examiner now evidence the evidence to be collected by that audit uh examinator
how kind of evidence will be collected control and management CFA must establish effective control and
management procedures for handling documents data other evidence obtained during the examination not only
collecting is important preserving it is also important that should be maintained in a confidential manner it should not
be in a such a way that everyone are easily accessible to it extent of documentation CFA should adjust the
depth of documentation according to the specific needs and objectives of the clients and employer so whatever
documentation or evidence prepared by that particular uh CF should be in such a way regarding the client and employer
objectives like how the client wants about that report how the uh object what is the objective of main of this
forensic is conducted according to that the evidence should be maintained if for example the forensic audit has started
to know about the material misstatements but during the audit the forensic auditor has got to know that
there is a corruption also now the first objective should be regarding the material misstatements and the next
should be regarding the corruption so whatever the main objective of client and employer should be the main basis
for the evidence collected and after that what are all the external evidences collected that should also be included
clear so that is regarding the evidence and fraud examination standard of Examination for certified fraud
examiners clear with the second standard now coming to the third standards of reporting for certified fraud examiners
now they have collected the evidence they have done all the work now regarding the
reporting General reporting guidelines flexibility of report format CFS report can be delivered orally or in writing
may include both fact witness and expert witness testimony the report can be oral or in
writing and can include the actual fact witness like who is the witness for the actual fact or expert witness also like
there is a expert who have already worked in that particular field and he knows what could have happened so he can
be also taken as a witness because he's so expert enough so certified fraud examiners report can be oral or written
what all should be the written contents evidence-based reporting should be there neutrality on legal guilt or innocence
he should not be sure enough that the the company is in guilt the compan is innocent it should be equal he should
only give his opinion and evidences he should not conclude anything okay always the report should be based
on the neutrality he should not be on the innocent side he should not be on the guilt side also so that is regarding
the reporting for certified fraud examiners clear with the standards so what are the three standards first is
professional conduct second is examination third is reporting so these are the standards which we have for
certified fraud examiners now after standards we have certain code of
ethics what are this code of ethics code of ethics for certified fraud examiners for professionalism and
due diligence should not be digent and the work should be in a professional manner avoidance of illegal or unethical
conduct they should not get into any illegal actions integrity and competent enough only the work which is competent
and which will be done by them they have to do it any work should be done in a honest and
a fair manner compliance with court orders impartial testimony they have to comply with the court orders if there
are any evidence-based opinions should be there confidentiality should be maintained full disclosure of material
matters should be given continual Improvement should be there throughout his audit proceedings so these are the
code of ethics which are there for certified fraud examiners clear now coming to the next what is the role
of certified fraud examiners why they are being appointed to identify fraud so identifying evidence of fraud is the
main role conducting interviews and writing reports proactively evaluating fraud risk so these are the three roles
which will be done by the certified fraud examiners while conducting The Forum audit clear now regarding
professional opportunities this is not so much important like how forensic auditing is getting uh being implemented
in the world in today's world like what are the opportunities which we have this is nothing but our Institute itself is
having a forensic auditing course which can be studied and you can become a forensic Auditors this is just a
opportunities which we have in the outside well this is not uh relevant for the examination okay so that is
regarding the forensic auditing forensic audit C clear regarding foric audit having any
doubts no clear so what is important in forensic audit examination
perspective regarding forensic audit what I would suggest is go with the handwritten
okay go with the handwritten notes for quick revision even in this material how many
pages it is it is like 15 pages or something in handwritten notes it is 15 but handwritten notes is much simpler
you'll not have much in detail you'll just have headings so just by revising headings it will be more than enough for
you to revise the entire concepts of forensic auditing so go through with the handwritten notes majorly you have to
remember the fraud triangle and fraud the question from for triangle will be asked common areas of forensic audit can
be asked as a question investigation methodology can be asked as a question and uh regarding business fraud
corporate fraud regarding business fraud a question can be asked from Concept 10 fraud triangle concept 12 concept 13
red flags for fraud what are the red flags for fraud question can be asked regarding Financial forensics question
can be asked and regarding essential qualities of forensic accountants question can be
asked and regarding all these ethical issues in business just go through with them okay this ethical responsibilities
even if you're not learning it you'll be frequently learning it so you can attempt it okay so don't Focus Fus it in
forensic auditing as you are already learning it in cost auditing just keep it simple okay and major threats in
auditing profession what are the five threats the question can be asked self-interest thre self-review threat
advocacy familiarity intimation and uh the next you can directly go to
the code of conduct and forensic audit you can directly skip into the certified fraud examiners like what are the roles
which they have what are the standards which they have what are the code of ethics of certified fraud examiners
majorly Focus regarding the forensic audit basics of forensic audit business UHA business fraud or corporate fraud
Financial forensic because these are the main three concepts which we have and you can go to the certified fraud
examiners so majorly focus on these four Concepts in the forensic audit clear so that is regarding forensic
audit only three question papers are there for new syllabus and this has been asked as a new question like this is a
new syllabus in new syllabus only this has been bought us so we don't have more frequent questions like we can expect
any question in the coming examination we cannot only stick with the past three attemps question paper so you have to
learn everything learn everything but majorly focus on the things which I have given you
okay yes so yes now we are going to start with our next unit in section D which deals
with anti money launching so from this we can get around seven marks question we can get mcqs so for seven marks
question this is important now what is anti-money laundering and what we going to see in this particular these are the
concepts which we are going to in this particular unit what is money laundering first next what is anti-money
laundering what is money laundering and the prevention of money laundering is nothing but anti-money launching why we
have to understand Regarding antiy lach why companies have to in in their system the procedures or practices of anti
money laundering connection with terrorism financing how this anti-money laundering or money laundering is
connected with terrorism financing how this money laundering ter inter collect inter related that we
will see cycle of money laundering what is cycle of money laundering you have already know by law placement layering
integration now these are the sections which we have in this particular unit which you have to remember okay section
two deals with definitions in which we will see regarding definitions of we have around three definitions we are
going to see regarding that and section three talks about money laundering definition what is the money laundering
definition will be seen in section three and section four is regarding punishment of money laundering section five
attachment of property if any property is related to money laundering then how will that property be attached to that
deals with Section Five Section six deals with adjudicating authority who is the adjudicating authority related to
money laundering Concepts section 16 deals with power of survey what is the power of survey in
relation to money laundering section 17 deals with power of search andure section 18 talks with power of
search a person so how a person can be searched to and what are the powers that they have to go on search a person
section 19 talks with arrest section 21 retention of Records if any records uh are being like an Evidence or proof of
money laundering can that be r with the authority people how many days that can be retain that we are going to see in
section 21 and section 23 talks about interconnected transactions so how any transaction if one transaction is
related to money Laing another transaction will that be related to it will it is inter collected inter related
interconnected regarding that details we are going to see in section 2 and section 24 talks with presumption and
owner of grou for example in this circumstances or in this particular uh environment this particular area if I
have found out any documents related to money laundering or any uh money related to money laundering and if any person is
in that particular area will that person be also involved in money laundering case will he be having a presumption of
something and how he have to himself prove that he out of the Mone regarding that that topic we going to be in
section 24 and other than these sections we have certain things who are the legal and Regulatory authorities under this
particular money laer Financial intelligence unit of India enforcement directorate RBI SEI other regulatory
authorities so all these are the legal and Regulatory framework authorities which work under the money laundering so
what they are going to do what are the functions of financial intelligence unit in working about the money laundering
cases all these we are going to see and regarding the reporting entities who are the reporting entities banks financial
institutions what type of reporting they have to do to these legal and Regulatory authorities to bring the principles of
anti-money laundering regarding that we are going to see and at last we are going to see Financial action task force
how this financial action task force has been bought and what are the recommendations which are given to the
accountants by Financial action Tas this is the concept which we are going to do in the money
laundering clear now so this is the introduction of anti- money Laing now getting into the concepts of anti- money
launching starting with introduction what is money Laing money launching is a process of taking money earned from
illegal activities not only taking but also dising it as a money from a legitimate source so the money is
derived from an illegal activity but they're trying to convey or show it as a legal money that is nothing but money
laundering how this activities or illegal activities can be known as drug trafficking emment or any kind of theft
doing or any kind of um doing any uh related to illegal activities like selling of drugs or do human trafficking
any of the things any kind of illegal activities through which that deriving money all those activities if they
deriving that money and showing that money as a legal legitimate money that will be nothing but called as
money the aim is to make it appear as if the Dirty Money whatever the dirty money they have eared they are trying to show
it as a leave money black money is being converted into white money how the process that converting of black money
into white money we going to thatly money so it can be used without raising suspicion this act is a serious CBE so
any person involving in antiy will be a criminal and he will be against the criminal person okay now what is money
laundering we have understood what is anti-money laundering anti-money laundering refers to the procedures and
laws set up by the financial institutions to prevent and detect the money laundry so we have certain laws we
have certain procedures regarding to the prevention of money Laing which are called as anti money La financial
institutions are required to monitor customer transactions report suspicion activities to the authority who are
these financial institutions nothing Banks insurance companies those what they have to do they have to always
Monitor and verify regarding the customer transactions whether there are any huge amounts of money uh getting
into any accounts only once in a while or once in a year and the amount is a lome payment like 10 CR has been
suddenly come into one account first what the banks have to do they have to try to ask the justification from that
particular person like how you have derived this money if the justification Is Not So Satisfied from uh that
particular individual what that financial institution have to do directly go and report it to the
authorities and they will get into the Mone launching they will try to investigate what is the reason for that
particular amount involved in that particular account so they have to monitor the customer transaction and if
any suspicious activities have been coming to the view of that particular institution they have to report
regarding stion transactions so that is the procedure or law to prevent money laundering will be called as anti-money
laundering now getting into important anti- money laundering legislation like how this has been brought up everything
the United States was first among the countries to address money laundering so this money laundering concept has been
first introduced by United States through which through an act which is called as the bank secrecy act in 197 so
they bought this act regarding money laundering concept and first has been introduced in United States this law
required financial institutions to keep records of transactions and report suspicious activities so what this Bank
secrecy act done they have told Banks to maintain proper records of all customer transactions the entire record of
customer transactions will be maintained by them and if they have got any suspicion regarding any transaction that
should be reported to The Entity those are the concepts which are there in this particular Bank secrecy act which has
been got in 1970 over the years this act has been stringed to improve enforcement so they
have strengthened all the rules they have made every rule as a punishable rule or
very uh stringent rule so that no Bank can avoid uh following that particular laws and regulations the financial crime
enforcement network is the agency responsible for enforcing BSA in the US so this Bank secrecy act will be done
through a network called as Financial crimes enforcement Network it missions to the protect the financial system from
abuses such as moneya laundering and terrorism financing so this network will help pansas act to get the information
regarding money laundering and terrorism financing so this is regarding the history of AML like when did it start in
1970 in United States this anti-money laundering concept has what now after in 1989 the financial action task force was
created as an international body to establish Global standards for combating money laundering and counter terrorism
financing so even in 1970 the United States have start after all the countries have known the importance of
this money laundering maret so everyone wanted a international body which will give the guidance regarding this money
laundering principle so in 1989 a financial action task force has been brought up which talks about the
combating money laundering and counter terrorism of financing and also this financial action task force has brought
up an international monetary Fund in which 9 member countries also play a crucial role by ensuring the stability
of Global Financial system and addressing the risk posed by money laundering so there was a monetary fund
international monetary Fund in which all the countries have been involved in that particular fund why to compete whether
there is any money involved in money laundering whether there are any transactions of money laundering which
are helping the terrorism do so to know everything all this we have one Bank secy act
International uh this financial crimes enforcement Network Financial action task force and international monetary
fund all these are working for preventing the money laundering and for counter financing of terrorism here the
history of money laundering now why the money laundering has to be understood because globally it is estimated that 2%
to 5 % of world's GDP or approximately US Dollars 800 billion to US dollars to trillion annually is through Mone so
through a survey TX they have got to know that amount 2% to 5% of world's GDP is involved in money Laing so the the
illegal activities or the crying networks are becoming more and more and what they are doing they are taking that
illegal money and putting into the GDP into the society as it is a money so no one is knowing about that illegal money
everyone thinking that this is a white money no one is knowing about that black money through what through smuggling
through illegal arms SC through embezzlement Insider training of information bribery organized crime like
human trafficking drug trafficking prostitution by doing all these activities what they are they are
procuring the illegal funds and putting into the market as it is of legal fund So to avoid this entire network to be
happened in the society what we want anti money Laing to first to we we want to understand what is anti money laun so
that is the importance of AML now what is the connection of money laundering with terrorism financing money
laundering is closely titled to counter financing of terrorism how is it linked well AML deals with the source of funds
of Dirty Money counter financing of terrorism focuses on destination of funds into terrorism and now there are
many of terrorists who are trying to uh destroy the country or do the illegal activi how the funds are getting to them
who are giving money to them that is nothing but black money so someone is doing any activities through legal
sources if they aren't able to put it into legal fund what they are doing they are funding into terrorism so terrorism
are growing day by day how they are getting that arms and ammuntion which they are converting into terrorism
equipment those are nothing but through money laundering funds both AML and CF are critical for preventing illegal
money flow in the global Finance so is it through any activities done by uh terrorism financing or it through legal
money to uh illegal money to Legal money both are dying to do the same thing to the society they are trying to destroy
the society so both are easily interconnected why financial institutions should understand AML
Regulatory Compliance because it is a Regulatory Compliance financial institutions must comply with AML
regulations to monitor the transactions and Report suspicion activities so financial institutions have to follow
AML regulations because it is a compliance tool for them and reputation and shareholders value implementing
robust AML measures help institutions protect their brand reputation if any bank is into AML regulations what they
can tell the public and invested they can tell them my bank or our bank is involved in anti-money lach regulation
so you can be reliable on us you can directly invest your money into us because that funds are very safe in our
hand no money will be involved in money laundering cases even if you want your money back we will be able to give it
back so they can give a confidence or they can build a trust into the society that could be a case avoidance of
penality because it is a compliance tool they have to comply if they are not complying it that will lead to penality
so they can avoid penalities because of getting into AML regulations cost reduction effective AML system reduces
cost associated with what kind of cost can be reduced they will not be able to give any F penalties will not be paid
regulatory finds will not be imposed employee and it cost needed for manual transaction reviews if they getting into
AML regulations Banks and financial institutions will help them in customer transaction r they need not to employ
any other person to do that customer review and so they will get the help of financial institutions so in that case
they need not to do the recruitment separately for that particular region so that could be done capital reserve set
aside to manage risk exposure if AML regulations are already in that particular entity the risk is lower for
that particular entity so they not need not to aside a separate capital for controlling the
so this all will be the utilities and advantages by which AML regulations can be done in that particular entity or
company company following AML regulations these are the advantages which they can
get now getting into the definition so this is the basic introduction regarding AML and uh terrorism counter financing
of terrorism is it clear introduction is clear so why we are learning it what is it about everything is clear now get
into the definitions part section two talks about definition in which we have three definitions one is what is
proceeds of crime what is property and what is scheduled offense regarding scheduled offense question can be asked
which has been asked in the previous attempt now getting into the first definition proceeds of crime what is
proceeds of crime don't I to remember the subsection and Clause you can just remember section two okay now proceeds
of crime it means any property derived or obtained directly or indirectly by any person as a result of criminal
activities relating to scheduled offense what is scheduled offense we'll see now or the value of any such property so any
money directly or indirectly derived through property or derived through scheduled of is nothing but a proceeds
of sign now you have understood it now get into what is property property is nothing but property or asset of every
description whether corporeal or incorporeal which means corporate asset or incorporate asset movable or movable
tangible or in tangible includes Deeds instruments evidencing title to or interest in such property or assets
whereever located so wherever it could be located in India or outside India it could be it could be shares it could be
instruments it could be documents whatever it could be is movable immovable whatever it is everything is
called as a proper so if any property derived from value of any such property so any person is selling this
property and getting the property it could be a proceeds of crime scheduled offense what is scheduled offense
scheduled offense means the offense is specified under part A of scheduled are the offenses specified under Part B of
schedule the total value involved in such offenses is one CR or more in part A of schedule what is there normal cases
like um any uh human trafficking or drug trafficking those are the cases in part A which is not very stringent or which
does not uh the the offenses which does not lead to major penality or major imprisonment those are the offenses
which are there in part A but part B cases are like uh if it is related to narcotic drugs cases or Military Arms
and ammuntion cases in those kinds of offenses are in part which will have a major offense or which will have a more
punishment and which will have more imprisonment ises so those are the part A and Part B so Part B offenses as less
offensive Part B are major offenses the offenses specified under part C of the schedule part C is also there which is
not so important okay so we have part A and Part B and part C of scheduled offenses and Part B offenses involving
one CR or more the amount will be one CR or more so that is regarding scheduled offense so these are the three
definitions which we have under section two of anti money La now getting into section three this is the definition of
money laundering whatever question is being asked in your examination some anti- money laundering unit first point
should be your money Laing definition okay now whosoever directly or indirectly attempt to indulge or
knowingly assist or knowingly the party or in actually involved in any process or activities connected with the
proceeds of crime and projecting it as untainted property or claiming it as untainted property shall be guilty of
offense of money laundering untainted which means it is not illegal they're showing it as legal so projecting it as
legal property or claiming it as legal property when they have derived that particular proceeds of crime whether by
attempting or whether by knowingly assisting it or by knowingly being partially involved in it or actually
being involvement whatever it could be if if it just no and being silent they are into money Laing if they're actually
involving it they are into money laundering if they are assisting someone to you can do it I I'll be supporting to
you that is also involvement in money laundering whatever the case would be if they are getting any benefit directly or
indirectly through that particular procedure that are nothing but money loss so this is the actual definition
you have to remember it without missing any one word also so the same words you have to write attempts to inel knowingly
assess the same words you have to write because a definition okay now getting into the cycle of money launching what
is the cycle of money launching you already know we have three stages placation
Ling now the entire process can be break down into three stages placement layering and integration first stage is
placement the initial stage where illegally obtained money or black money is introduced into the formal Financial
system so this is the case where illegal money will be bought into the market criminals use various methods to place
this money without drawing attention without knowing by others they'll bring this illegal money into the
market by doing what payments to the cash based transaction not go any online transaction every transaction will be
done Cash basis criminals use businesses that deals with lots of cash such as restaurants retail stores deposit
illegal money along legitimate so they are doing legal sales but the amount which they are getting
for that sales that illegal money payments for call invoices by doing false invoices generating false invoices
they are making a payment to it creating fake transactions through invoices to move illegal funds mfing m mfing means
depositing small amounts of money across multiple accounts so small small amounts are being deposit into multiple accounts
to avoid detection by am system like from where do this money actually start from from which bank account this money
actually derived from to not to know about the legal source of that particular bank account what they'll do
they'll try to ship that money to various accounts the amounts are kept below threshold limits that would
trigger it would be like just 10,000 rupes in one account or 5,000 rupes in one account small amount not going into
LHS or something or something that is called as M moving money into trust and offshore accounts they'll move money to
trust accounts and offshore accounts aborted uh transactions transferring money to a lawyer
accountant Financial intermediary then canceling the transaction shortly after they'll book the lawyer that we have a
big case you have to assist a assistance in particular case and we will be paying you Fe LS or something and he will check
everything and he'll say say that yes I'll be do this Cas the amount will be transferred after that he'll not take
this cost so like that no one will suspect the lawyer isn't it no one will question the lawyer because they are in
the higher position so whoever they in higher positions they will Target them they will send the money to them so that
that will not be treated as illegal money because that will be as a legal sour because they are in the higher
position so in all these cases illegal money can brought into the market of society now second stage layering stage
once the money is placed the layering St stage now the money has been B to the market through any of the sources now
what is the next thing this stage involves up curing the origins of the funds by
moving the money through multiple complex transactions across different accounts and jurisdiction so from where
this money has been first started to not to know about that or even if suspicion has been arised they will not have any
evidence to know where this has been started from who is the major hand behind it to not to know about it
they'll start layering procedur transferring money between accounts or across borders this account to
International account they'll try to transfer it converting the money into various financial instruments like
they'll try to invest in stock markets buying stocks bonds different currencies they'll try to change to the currency
using shell companies are offshore companies shell companies are nothing but bogus companies they'll try to
invest everything into a bogus company which is not having any transactions offshore accounts they'll try to invest
in the offshore accounts the purpose of layering is to serve the link between the money and it illegal origin from
illegal origin to money they'll try to break the link between the origin and the money making it hard for
investigators to follow the so that is the process of process of layering now coming into integration the final stage
in the third and final stage the laundered money is reintroduced into economy in a way that makes it look
legitimate by investing it into real estate luxury goods legal businesses purchasing assets like cars yachs art
giving the appearance of legitimate weal and creating legitimate business revenues to explain the origin of f so
they'll convert entire illegal money into legal money so that is a third process of money Laing even it is a
frequently as question law it could be as in a also okay now getting into are section four we have SE two section
section two one section section two definition section three money laundering definition now coming into
section four punishment of money laundering what is the punishment the penalties include both rigorous
imprisonment and fine depending on the nature of crime and law involed as we have seen scheduled
offenses that in that case General punishment for money laundering any person found guilty of money laundering
is punishable with rigorous imprison for a term of 3 to 7 years along with a F this is a general punishment punishment
for money laundering related to narcotics which is guilt in part two of schedule for part one the punishment is
only for 3 to 7 years for part two if the proceeds of crime involved in money laundering are related to offenses under
narcotic drugs and Psychopaths suban act 1985 the punishment becomes more sever on such a cas it could go up to 10 years
also the offender shall also be liable to a fine which could Al which could be a which could be almost three times of
that particular amount involed so this is a punishment regarding anti-money laundering or money laundering cases
which deals with section four now coming into section five attachment of property involved in money
laundering what is the provision procedure for provisional attachment of property how the property related to
money laundering will be attached to the procedures now any Authority who is the authority director or deputy director
has the authority to provisionally attach property suspected of being involved in money laundering if director
or deputy director is suspecting that this property is derived through a money laundering fund this property has been
bought by that particular IND ual through illegal money or dirty money black money in that case they can put
that property as a money Laing property they can put anation on that as a money laundered property conditions for
attachment for attaching what are the conditions that deputy director and director have to follow to exercise his
power the concerned officer must show that the that based on material in his position there is the reason to believe
recorded in writing should keep in writing what are the reasons that they believed this property into money Laing
property the proceeds of crime a person is in possession of proceeds derived from criminal activity risk of
concealment or transfer there is a risk that these proceeds of crime may be concealed transferred or dealt with in
any way that could interfere with any proceeds or investigation related to conservation of of which means it could
also be a transferred property why you think that this person is involved in money laundering someone is
involved in money laundering they could have transferred it to this particular individual this particular individual
could be non guilty of fraud also it could be inocent also how you saying that this person is actually involved in
that particular property dealing it could be a transferred property it could be a concealed property that could be
any other property it could be just a bami of that particular property it could be a sealed property also so that
reason that why he is believing that that individual or that property is involved in money Laing has to be given
a writing prohibition of transfer or property after that the officer can
issue an order to prohibit the transfer conversion disposal or movement of such proceeds or property if that property is
taken into money laundered property then he can order not to transfer it not to make a movement profit not to convert it
or not to do any deposition of that particular property he should not have any right to do anything of that
property duration of attachment till when they can give the attachment order remains value till 1 from the date of
stting to put the attachment for that particular property as a money laed property up to 180 days that can be wor
after 180 days that will not be Val in this period of 180 days they have to uh keep their opinion or they they have to
uh what it they have to make sure that this is moneya laundering property that has to
be set by the court of law if it is uh confirmed that it is money laundering property that will be confiscated by The
Authority if it is not proven that should be left off after 18 submission to adjudicating Authority after issuing
the attachment order the officer must forward the order and the supporting material to the adjudicating authority
regarding adjudicating Authority will section which will further evaluate the casa when director or deputy director is
sure that this has been money laundered property and they have attached it as money laundered property and they have
got a St for 180 during this period of 18 180 days what they have to do they have to forward the case to adjudicating
authority adjudicating authority will investigate regarding that particular now coming to adjudicating
Authority Section six section of law outlines the establishment composition qualifications functions and the terms
of adjudicating authority everything regarding adjudicating Authority is section now what is the composition of
adjudicating authority what is the members who are there in that particular adjudicating Authority a chairman two
other members can be there in that particular adjudicating Authority what are those two members out of two members
one member must have experience in the field of Law and one one member should have experience in finance accountancy
and administration the central government appoints the chairman of adjudicating
authority so that is the composition of adjudicating authority now what should be the qualification of
members member with expertise in law one member should be having expertise in law that member should have a
qualification the person must be qualified to be appointed as a district church or the person must be a member of
Indian legal service and should have held a post in grade one of that service if he qualified in any of these cases he
will be considered as an expertise in law and can become a member of adjudicating authority now member with
expertise in finance accountancy and administration the other member expertise how that will be decided if is
having a qualification as a member as specified to the rules based on experience in finance account account
and administration like we have courses uh like uh higher PG courses for finance accountancy and administration if he's
qualified in that particular uh degree then he can be a expertise in that and he can become a member of adjudicating
authority so this is the qualification now functions of adjudicating authority what are the
functions which they will jurisdiction by inspection the jurisdiction of adjudicating authori is exercise by vur
there will be adjudicating authority adjudicating authority will separate the ventures based on the jurisdictional
area like adjud Authority will be common for one area like for this Roa there will be one bench for next IND something
there will be other bench for next something there will be other bench there will be different benches to
conduct the money laundering uh cases notification by central government the central government will specify by
notification the areas where each bench of adjudicating authority will exercise jurisdiction so where the power of the
jurisdiction will be there the central government will give the notification uh according to that the
benches uh on that particular jurisdiction they will work on that now coming to the duration of office and
terms of condition till how much uh years the chairman can work till how many years the members can work the
chairman and every member of adjudicating authority will hold office for a term of 5 Years From the date the
assume that from the date of appointment up to 5 years there can be appointment no chairman or member is allowed to hold
off uh office after reaching the age of 65 years so the retirement AG will be 65 years salary and allowances the salary
allowances and other terms and conditions of service for the members shall not be altered that disadvantage
after that appointment so once the appointment is fixed they have accepted the payment they have accepted the uh
scope of work after appointment there shouldn't be any changes which will affect that particular chairman or
member if they're trying to increase the salary they can do it but they cannot decrease the salary which would not
affect that particular chairman or number so this is regarding adjudicating auth this
section now coming directly into section 16 we don't have uh between sections okay we have directly section 16 power
of survey now section 16 is the power to survey grants certain officers in the
power of survey who are those officers will this power enables an officer to enter and Survey a property or premises
so what they can do they can do the inspecting necessary records available on that particular whatever records are
there they can investigate on that verifying proceeds of crime linked to money Laing if they think any of the
money in there or any of the jewels in there or that property s related to money they can verify examining any
transaction related to the proceeds of crime that might be discovered on the if on that prises there are some invoices
regarding transaction they can do Examination for that particular invoice assisting with any other proceedings or
investigation under the pmla ACT if they have any other proceedings or investigation things which they want to
do it they can do it according to pmla the officer must record reasons for conducting the survey and document any
findings obtained during the survey but before getting into survey itself what is the reason for doing survey has to be
given a writing format by that particular officer this helps maintain transparency and ensur the officers
actions are Justified so before getting into survey itself they have to give a written document Regarding why survey is
being conducted so that is regarding section 16 now surve is cleared Now search and procedure section 17 power of
search and procedure this section grants the director or officer authorized by director not below the rank of deputy
director so the director or the officer or the deputy director will have powers up to search and seizure records or
property based on the belief that money laundering activities are so they can go for search and seure what are the
conditions suspected money laundering they should have a believe that the money laundering has been committed
there is a cases of money laundry but that should be a suspicion then posession of proceeds of crime the
officer suspect that the person is in possession of proceeds related to Crime that that particular individual is
related to possession of relevant records the officer suspects that the person holds the records relating to
money laundering Poss of crime related property that is having any property related to crime in any of these cases
the search and fature can be conducted authori is granted for search and fure who can go for
like what are the uh authorities or what are the powers given for search and de the officer can enter and search
buildings places Vehicles vessels aircraft where they believe such record that if address is restricted like
locked doors and St the officer can break the locks and push the
door meure any records of property found related to the proceeds of C marking identification if any records
are there and those records can can't be taken from that particular entity they can mark the identifications where they
think it is related to money laundering inventory if any inventory is there can make an inventory or note of
items or records they can make note of it like what are the inventories they are trying to it or what are the records
They want to see they can directly take with them or they can make a record and they can say that this should not be
touched because this is examine on the officer May examine any person found in possession of
relevant records or property and oath in matters related to investigation oath is nothing but whatever I'm saying is Truth
uh when in court cases we'll see in bhagat Gita they'll put the promise like everything which has been told by me
under this area is through that is the O so they can examine any person on o by getting the promise they can examine so
these are the powers which any officer who is going to search and seizure can have clear so that is regarding section
17 now section 18 this is regarding premises this is regarding uh Records Now power to sub
person section eight section 18 of prevention of money laundering Act Grant The Authority the power to search a
person even searching a person they have a power if the authority has a reason to
believe with the reasons are recorded in writing that the person has entered secreted hidden something or on their
person like they have any hidden aths or hidden information regarding that any other things they can go and directly
investigate that particular person or has possession ownership control over any records or proceeds of crime they
think that that particular person is holding anything they can go on search that particular person which might be
useful or relevant to the proceeds under pmla then the authority can search the person see such records or property that
could be useful for the prop if that person is holding any records or property they can that
also now section 19 arrest they have searched they have seized they have done the SE they have understood whether
there is any uh person involved in that particular thing or not now after that person has been done with the
investigation regarding arrest under section 19 certain officers The Authority has
granted the power of arrest who can arrest deputy director assistant director or any other officer
authorized by the central government through general of special off any of this officer can go
to arrest person what are the conditions for arrest has to have a reason to believe that the person has committed an
offense and punishable under P records the reasons for belief and writing if all two conditions are satisfied they
can arrest a person post arrest obligation after arresting what are the obligations that has to be followed by
these authorities once the person is arrested the arresting Authority must inform the
arrested person of ground for their arrest not to do like asking why you have why you have
bring me [Music] here inform the arrested person of the
grounds for that arrest what is the reason for arresting them should be formed to them forward copy of arrest
order along with supporting material to the adjudicating authori even the power is given to the deputy director or
director they have to send a copy to the adjudicating authority produce the arrested person before The Supreme Court
judicial magistrate or Metropolitan magist within 24 hours of arrest within 24 hours of arrest they have to send it
to the so these are the obligations which arresting Authority has after the arrest
C regarding the arrest that is section 18 sorry section 19 now coming to section 21 retention of record can they
retain the records uh after the search and seizure or
survey procedures and conditions under which records seized or frozen during the investigation can be retained yes
the records can be retained but for how many how much time and what are the conditions for retain conditions for
retention of Records if records have been seized under Section 17 section 18 search through a search seizure or
through survey if any records have been found out frozen under Section 17 if the investigation officer or any officer
authorized by director has reason to believe that these records are needed for inquiry if through any of the
reasons they have bought the records such records can be retained for up to 180 days from the date of teure
oring rights of the person there are some rights of the person like if the person to whom that records belong to
want to take copy of that record they can take copy of that record or they want to take the rocks of that record
they can take the rocks of that record also the person from whom the records were seized or Frozen is entitled to
obtain the copies of retain orders if they want they can take copies of that so that they'll not be telling like you
have changed or you have manipulated it why records were actually proper you have changed my records do not to tell
that that they can also keep records off it that own person can also keep records off after 180 what will happen after 180
days after 180 days the records must be written to the person unless otherwise they granted the permission from the
adjudicating authority if after one completion of 180 days also the deputy director or the director who is
investigating has not come with the evidence regarding the records but they have still the suspicion that this
records are holding something then they can go to adjudicating Authority and get the permission for extra 180 days to do
the investigation by giving the reasons Regarding why till now it hasn't been found and what is the reason that they
believe that within 180 days they will be able to find it out they have to give the proper details regarding that and
can get the permission from The adjudicating Authority for additional 180 the records must be returned to the
person unless the adting authority grants permission to retain or continue freezing the records Beyond 180 days
period before extending the retention or froing freezing period The adting Authority must be satisfied that the
records are Prim fa involved in the money laundering that these are the reason for money laundering if it is so
then they can give the permission for retaining it the records are necessary for adjudication under section8 of pmla
to find out regarding pmla or money laundering these are the main records these are the main proofs in that case
they can give the permission additional to the 180 now getting into next concept
section 23 interconnected transactions when money laundering involves two or more transactions and
one of one or more of these transactions is proven to involve money Laing see one person has involved in two transactions
at the same time one is the transaction with illegal money one is the transaction with legal money now what
the authorities will think us the authorities will presume that all the trans transactions are of money Laing
unless otherwise that particular individual proves that this transaction is not involved into money Laing only
this transaction is involved into money La if he's able to prove that then that uh particular transaction will be taken
out from the money Laing but he is unable to prove it then both the transactions will be considered as money
laundering even if the other transaction is not involved into money La clear so that is interconnected transaction when
money laundering involves two or more transactions and one or more of these transactions is proven to involve money
laundering then for the purpose of this adjudication or confiscation under Section 8 or the trial of offense for
the money laundering it will be presumed that the remaining transactions are also part of interconnected transactions
related to money laundering unless proven otherwise meaning if one transaction in a series
of related transaction is proven to be linked to money laundering the law assumes that the other transactions are
also involved unless evidence is provided to disprove their connection clear now section 24 presumption and
bonus of proof this is also same regarding interconnect interconnected transactions only the owners of proof
shift to the accused in the money laundering uses now we have told that he have to prove himself what is the owners
of the responsibility of proving that under whom was there the accused person he himself has to prove that he is not
involved in money laundering if his friend is coming and proving that he's not involved in money laundering that
will not be taken okay he himself has to be the owners of presumption of guilt if a person is
accused of money la it is presumed that the proceeds of crime for involving money laundering unless accused do
otherwise if any person or that individual is proven as money laundered like he is involved in any cases of
money laundering then whatever uh things that he hold the property which is having the gold which is having the
money which is having everyone will think that all the properties all the money which is holding is from money
laundering no one will think that half of the money is from truthful and half of the money is from illegal everyone
will think that all the properties holding his is money laundering this provision makes it
easier for the prosecution by Shifting the burden of Truth to the accused so the authority is having the power of uh
investigating that particular person what they can think they can think that everything is money laundered I don't
have to think what is legal and illegal I am thinking that everything is illegal if you want you can prove it if it is
not illegal you prove it as yourself though the responsibility or the burden of proof showing is on your side not on
my side I'll not investigate what is legal and illegal I'll think that everything is illegal if you want you
can prove it who must prove their innocent and the property in question is not linked to money laundering so the
owners of proof the responsibility of getting the proof the burden of proving it is on the accused person not on the
authority no one can common question why you have not investigated the entire thing like no one will come and ask even
if this property is involved in money laundering not other properties are involved you should have uh investigated
each and everything in detail and accused only that person for this property no one can ask the authority
like that if Authority has reason to believe one property is involved in money laundering he can take entirely
all the properties you can that person and get that person to AR so that is regarding concept
here now sections are completed now getting into legal and Regulatory framework and like who will be the
authorities who are working for this prevention of money laundering clear till now having any doubts with sections
no remembering section number section name and concepts of sections are important
okay now legal and Regulatory framework in India first getting into Financial intelligence Financial intelligence unit
of India established by government on government of India on November 18th of 2004 is a national agency responsible
for dealing with suspect financial transaction so what they will do they will deal with the financial
transactions which are of suspicious and which has been introduced or established by whom government of
India's establishment on November 18 2004 Financial intelligence unit of India FIU is financial intelligence unit
of India okay coordinates with national and international intelligence it is based on both International standards
and National standards investigation and enforcement agencies to combate money laundering and related crime so what
they'll work on for preventing this money laundering and any crimes related to money laundering they'll basically
work on that it reports directly to the economic intelligence Council headed by the Finance Minister of India to whom
they have to report Financial Intelligence Officers have to report directly to economic intelligence
Council who will be the head of this economic intelligence Council Finance Minister of India so these are the
workers who are working under the government clear till now now what are the functions of financial intelligence
unit of India collection of information they have to collect the information regarding cash transactions report
nonprofit organizations like if there are any uh funds which are transferred like in lump some payments to that npos
or not they have to get the information like that transaction reports from non-residents if there are any
non-resident L some payment transactions regarding the transactions report have to be bought cross border wire transfer
reports there are any cross transactions regarding that report purchase or sale of immovable property reports suspicious
transactions report all these reports have to be obtained by whom Financial intelligence unit through bank through
financial institutions through insurance agencies or through any other of organizations now analyze the
information information is gathered now they have to analyze the information on having a suici that everything is
related to money laundering they should have a suspicion and review and analyze regarding Financial intelligence unit of
India analyzes the information to uncover patterns of suspicious transactions that may indicate money
laundering and other Financial crime so on what basis they'll do the analysis to get any information regarding the money
laundering sharing of information the agency shares valuable Financial intelligence information with national
law enforcement intelligent agencies regulatory authorities foreign Financial intelligence unit intelligence units so
with all these they'll try to share the information combinely all together we'll fight against the prevention of money
laundering Central repository Financial intelligence unit of India acts as a National Data P for reports received
from various entities so if any of the other countries want to know about the database of money Laing just by looking
into the financial intelligence unit report they'll get to know about the India India's money Laing ises
coordination it enhances the coordination of financial intelligence collection and sharing both domestically
and internationally to fight money launching if any International companies also want to get the information from
fin Financial intelligence unit they can get that information regarding money laundering research and analysis
Financial intelligence unit of India identifies money laundering Trends and developments and conductors research in
this particular area they'll do the research to how to get to know more effectively what are new techniques
which can be important in the organizations Banks or institutions so that if any money laundering or lumsum
payments are brought into the business they'll know right after it so these are the functions of financial
intelligence clear regarding the IU so this is thing which you have to write if any Financial intelligence question
has been asked in your examination now coming to the second legal Authority or legal regulatory who is called as
enforcement director the enforcement director is responsible for enforcing the
pmla by conducting investigations to trace assets derived from the proceeds of crime and unsur their attachment so
what will these work for fius will try to uncover the evidence for money laundering they'll try to collect the
information analyze the information whether the money Laing is there or not now enforcement director will
investigate regarding the tra of assess like what are the ass related to the money La they'll do the investigation
directly Ed role includes a Prosecuting offenders like uh arresting them Prosecuting them seeking confiscation of
the pro property they can directly get into the investigation like doing the CBI they'll not go into like police
stations or something like that they they don't have to go to court for getting the confiscation they can
directly bring that person into their own control and do the interview regarding it involved in money
laundering by the special Court they can take the permission from the special court and seek the confiscation of the
property from that particular person powers of eating what are the powers of enforcement director imposing penalities
for non-compliance with emla directly enforcement director can impose the penalities on that particular
person Powers also include provisional attachment of property they can attach that property as a money laundered
property survey operations they survey regarding the operations search and seizure of assess arrest person
retention of property and Records they can retain the property and Records these are the powers which Ed have clear
so that is regarding Financial intelligence unit and enfor now the third legal Authority is Reserve
Bank of India as Indian Central Bank the RBI plays a significant role in shaping and
enforcing Financial regulations under the EML how RBA is related to this legal regulatories like enforcement director
will do the investigation uh Financial intelligence unit will collect the information from Bank like how RBI is
related because RBI is controlling all the banks which are so if any suspicion transaction is getting who's the main
responsibility to get that suspicious transaction RBI has responsib it issues guidelines for the
customer due diligence enhanced due diligence and transaction monitoring to to ensure compliance with anti-money
laundering laws so RBI will give the guidelines for all the banks under it to follow CDD and Ed so they have to follow
customer due deligence every customer is truthful to us every customer is giving all the information regarding H in a
truthful manner they have to maintain a trust with the customers also enhanced due diligence they also be truthful to
the customers and to have a transaction monitoring from time to time these guidelines will be given to all the
banks from the RBI so that is the work which will be done by the RBI now SEI what will SEI do if there are any uh
shares which has purchased from any illegal money or not if there any Lums some amount directly invested into stock
market if there are any bonds or documents which have been purchased through illegal money or not that will
be checked by SE sebi regulates the Securities Market in India and enforces pmla guidelines for Securities
transaction it will give the guidelines regarding to know about the information of illegal Securities transaction it
ensure that Securities related activities follow anti-money laundering rules now other regulatory authorities
like Insurance Regulators pension Regulators various sector specific authorities help Implement pmla
guidelines with their own domain if insurance companies are there whether the insurance paying amount is proper or
not whether that is through legal sources or not that will be checked by those so this is regarding the legal and
Regulatory framework in India FIU enforcement directorate RBI SEI and other regulatory authorities these are
the five legal Authority framework which we have clear now getting into concept 15
reporting entity this has been asked as your question the previous term who will be a reporting entity and what are the
records which has to be maintained by the reporting entity the law pmla 2002 defines reporting entity as who can be a
reporting entity banks financial institutions those operating games of chance for reward casinos real estate
agents pre ious metal dealers persons carrying on a designated business or profession all these are classified as
reporting entities every reporting entity is required to verify the identity of their
client they have to get all details regarding that particular kind what is the name what is the address what is the
phone number their a their Farm every regarding every details they have to uh collect and the beneficial owner if
there is any beneficial owner for that particular client their details also should be bought Main and records of all
transactions and documents evidencing the ID they have to maintain the dough copies of that particular document if he
submitting his AAR card the of aard should be with their records of its clients and well as well
as beneficial owner of client and beneficial owner both records should be there and periodical Furnishing of
information related to certain transaction not only keeping the record is important periodically reporting
which is also important the records maintained must contain information including the nature
of transaction what is the nature of transaction of that particular business or that particular individual the amount
of transaction currency in which it was denominated the date on which transaction was conducted and the
parties to the transaction to enable the reporting entity to reconstruct individual transaction who are the
parties involved in it so that reporting entity suspecting that particular transaction these are the records which
has to be maintained by collecting the information the information relating to the transaction must be maintained for
five years from the date of transaction between the client and the reporting even if there is no connection between
the client and Reporting entity now till 5 years they have to maintain the records of this particular
the records relating to the identity of clients and beneficial owners as well as the account files and business coordin
must be maintained for five years after the business relationship between the client and Reporting entity has ended or
the account has been closed whichever is okay so this is the reporting entity if reporting entity question has been
asked in your examination first you have to write what is reporting what is the duty of reporting entity what are the
records to be maintained and how much is the period of maintaining those so now getting into concept 16
which is our last Concept in anti-money laundering Financial action task force recommendations for accountant in first
introduction itself we have seen what is financial action task force when it has been established and all now this
financial action task for has given some recommendations for the accountant what are the recommendations which are given
by the financial action ta to the accountants designated non-financial business and professions specifically
focusing on accountants this overview includes key Concepts and actions that accounting professionals should take in
relation to anti money launching so these are the key Concepts and procedures which have recommended by the
financial action TP to the accountant what are those why it is given for anti-money laundering and countering of
financing of s now applicable situations for accountants in which situations they have to comply with this
recommendations buying and selling of real estate when accountants are buying and selling any real estate company they
have to know whether this real estate business is involved into money laundering or not because we have that
idea regarding or we are learning regarding anti- money laundering conts so we have to analyze regarding it so
that we are also not indirectly getting into money laundering so because we have knowledge regarding so if any person who
is not legitimate enough if he will have access or analysis to understand whether his real estate property involved in M
or but we can analyze and review regarding that because we have learning it because they are learning it so when
buying and selling of real estate accountant has to understand regarding anti money laundering Concepts managing
client money Securities and other when we dealing with SEC or managing Cent F we have to know management of Bank
savings or Securities account organizing contributions for company creation operation or management we are actually
given any lome payment for Company Creations or something we have to have a valid proofs if any person or any
Authority coming to us and asking regarding information we should show them a value Pro that even if 10 has
been given by us to any company creation that company is not a b company that company is a valid company and the 10
cres is through a have a Val creation operation or management of
legal entities are arranging regarding those legal entities buying and selling of business entities if you are buying
any old business then we have to understand that that business is not related to any am anti money laundering
that business is not funding to any terrorism in such a case we can buy that Business Financial transactions for
clients regarding to other activities if we are providing any Financial Services to any client so that client is also not
illegal uh that the business which is done by that particular client is also under all these situations we have to
follow the recommendations which are given by the financial Action Now objective what is the
objective of financial action task force for recommending this ensure that accountants uphold the ethical standards
by not facilitating criminal activities directly or indirectly do or without you should not be involved in any criminal
AC for that purpose Financial action task force is like fora don't go into this be aware of this if you are getting
into it you'll be trouble so for sa guarding US Financial action task force give some
recommendations risk based approach for accounting profession what is the risk based approach what is the meaning of
risk based approach the likelihood of Adverse Events occurring and their potential consequences the illegal
events how they can come to us and what are the consequences which we Face due to those adverse those are nothing but
risk based approaches requires identification we have to identify such risk based
approaches we have to assist them and manage the risk related to money laundering and terrorism financing first
we have to identify whether it is a risk based approach or not if you are getting into any activity which is given here if
you're getting into any activity whether it is having any risk regarding anti-money launching or terrorism or you
have to identify an ass risk identification and assessment how will identify the risk establish
controls a before engaging with clients or address potential risk we have to make clear that only till here I'll be
if it is beyond this I'm not going into it if you are giving any money legally to me with invoices and uh if if we both
are entering into transaction there needs to be invoice buing into it if you're not giving any invoices I'm not
getting into any transaction with you so we have to make ourself sure with controlling ourself we have to be
controlls of ourself properly to that particular client conduct AML or CFT and know your customer assessment to
determine the overall money laundering or terrorism financing risk we have anti-money laundering cases we have
terrorism financing cases we have to assist we have to know our customer and we have to identify and assess that
particular risk risk factors include customers background checks anti-money laundering checks politically exposed
person if you are getting into client or if you are getting into business transaction with a particular person if
that person person is related to any politically uh involved or not if he's politically exposed person or not
beneficial ownership or if he is dealing in a bomal property of political ownership or not you have to know
everything regarding that customer country what is the country of his residents incorporation if he's
holding any business if it is Incorporated in India or outside India whether is incorporation is in legal
terms or not sanctions if you're getting any sanctions from the government if is using for the main objective of that
particular sanction or not if he's using it for own businesses if he's using it for own benefits or not that has to be
checked terrorism support if is directly or indirectly supporting any terrorism groups or everything has to assisted by
who the accountant have to think and ass regarding transaction or service nature of financial
tax advice property transactions and Company formation whether he's paying taxes properly or not whether he's doing
any tax Evas whether he's having any Financial uh statements or anything whether the company formation is an
legal or is a bogus company everything has to be the risk assessment influences the
level of customer due diligence if we have most of trust with our customer we will not get into more
but if we are not trusting him we'll get to more details normal simplified and enhanced if you're just doing normal
verification if you're doing any simplified verification if you're getting into indepth details of that
particular customer that is based on customer view deligence how we are trusting it how we are being uh truthful
to each other risk mitigation how we can reduce the risk by having a customer due
diligence background checks and clients to assess their risk levels enhanced due diligence po detailed scrutiny for
highrisk CLI especially politically exposed parties update CDD information which is
customer due deligence information based on significant changes in client circumstances or activities if suddenly
there are any changes in the behavior of the client activities then we can update the customer due diligence into enhance
the due diligence also so these are the risk mitigation steps we can take now additional requirements for accounting
professionals what do we have additional requirements maintaining records assess new products or practices which are
taken by that particular customer rely on third parties for customer view you can directly go to third parties and
interview regarding the customer report suspicious transactions Implement in internal
control system and compliance management system with a designated compliance officer we can get into touch with
designated compliance officer and we can bring more internal control systems into our
business reporting of suspicious transaction we have seen reporting of suspicious transaction by Financial in
uh institutions of banks now these are the reporting of transactions by accountants okay ident and report
suspicious activities to the financial intelligence unit appoint a money laundering reporting officer responsible
for reporting examples of suspicious activities like clients unconcerned about losses or those profit even if
you're saying that if if you enter into any of this kind ofes you will get a and Cent is
that I'm not concerned with any of the losses I have to get into this business at ear cost in that case that could lead
to investigate more about that client even if you're saying it is lossless he is unconcerned about his losses what is
the reason behind it you can analyze it and make a report of it explain High volumes of transaction even if it's not
competent enough to get into transaction it's getting into a transaction like a high volume unjustified deposits are
cash cash rece if you are asking about any cash rece or deposits of cash in Lum some payment there is no justification
from that all these activities will be led to suspicion through which you can appoint a money laundering reporting
officer if you have any suspicion transaction report then you can submit it to financial
intelligence now the accountant should not get into this monitoring process only once a month like when you are
getting transaction only no need to do it it is an ongoing monitoring process regularly review
client activities and ass whether they align with initial risk settings or not at starting we have done the risk
assessment we have done everything we have analyzed there are no any risks regarding that he is not involved into
any money LA but if we end there itself we could miss any chances of money Laing the future so there should be a regular
reviewing and monitoring of the client performance ensure that client document is up to dat and relevant whether he
giving any up toate relevant documents or not that also has to be analyzed internal controls and compliance
establish policies and procedures guidelines by Senior Management provide training for employees on AML or CF
practices regulatory review this risk assessment and management processes designate a compliance officer money
laundering reporting officer and Implement a compliance program these are the internal controls which we have to
do if we are getting into any so these are the recommendations which are given by Financial action task force
to so mainly what you have to focus is mainly focus on SE and Reporting entity cont okay and
regarding this financial action task force and regarding Financial intelligence unit enforcement director
we have legal authorities and we have this financial action thisis okay see what is that if even seven marks
question has been asked in your examination you been a state to answer but mainly focus on the section as it is
a new syllabus involved concept we can't skip any concept there could be any question from any
concept so you have to be thorough with both money laundering and foreign get Section D all Concepts C okay that is
regarding section D or section D is also still now how much syllabus is completed 60 plus marks plus 72
80 okay so your exemption now we are going into more
detail 20 marks of internal control okay yes now we going to start with our section c internal control internal
audit operational audit and other related issues
now we have three units in it internal control and internal audit operational audit internal audit under companies act
2013 and audit of different service organizations how much weightage does this section has it has around 20 to 25
marks weightage combining with both descriptive questions and mcqs okay so yes what we are going to see under the
section what is internal control what are the objectives of internal control what is the scope of internal control
what are advantages what are limitations regarding entire details of internal control why we have to learn this
internal control till now we have seen that management have to prepare the financial statements they have to do the
finan uh Financial records or cost records cost statements this has to be done by the management they have to
avoid the misstatements in financial records and cost records by having some internal controls we have discussed this
word internal controls many of these times but now we are going to see what is this internal controls which
management have to see to not to have any misstatements in financials or not to have any non-compliance under them or
not to having against any regulatory rules or principles they should have internal controls so now we are going to
learn what is internal control what are the objectives of internal control what are the benefits of it what is the scope
of it what are the limitations of it everything regarding internal control next we going to see what is internal
audit what is internal audit what are its objectives what are its scope and what is adequacy of internal control and
internal audit the difference between internal control and internal audit everything we are going to see in unit
one now coming to unit two we going to see operational audit what is operational audit what are its
objectives what are its scope regarding entire information regarding objective audit we are going to see in unit two
and also we going to see regarding internal audit under companies act 2013 what does that mean under companies act
2013 who can be appointed as a internal auditor which companies have to appoint internal auditor based on turnover and
net worth criteria what is that criteria limits and who can be appointed as internal auditor what is his qualities
what are his qualifications what are his disqualification everything regarding internal auditor under companies act
2013 we are going to see in unit two and coming to unit three audit of different service organization if you remember
correctly in CMA inter in your Finance uh Financial accounts in auditing you'll write audit
of hospitals audit of hotels audit of educ ational institutions used to write auditor has to analyze the books auditor
has to analyze the records MOA AOA everything but in detail in CMA final perspective what are the different
service organizations the similar audit of hotels audit of hospitals audit of educational institutions audit of
Cooperative societies what all different kinds of audits we have for surveys organizations we are going to cover them
in unit three so that is the overview of section c this is what we are going to see in section c clear now getting into
our unit one internal control and internal audit first we are going to see entire concepts of internal control and
we are going to move on to internal audit clear now introduction of internal control what is internal control
internal controls are systematic and procedural steps adopted by the organization why they are adopting this
procedures or processes to mitigate the risk especially in financial accounting and Reporting operational processes and
compliance with the laws and regulations so there are certain principles and procedures which will be followed by the
organization so that there won't be any risk in it so that all will have comply with the laws and regulations they have
proper operational processes and have proper reporting standards to ensure all these there are certain systematic and
procedural steps these are called as internal controls now what is the purpose of this
internal controls these controls are primarily risk mitigation steps that aim to strengthen the organization systems
and processes and prevent and detect the errors and irregularities so if any organization is having internal control
properly then the risk can be lower there won't be any errors the financial statements will be true unfair and the
financial statements prepared will be complying with all the rules and regulations these are the things which
will internal control have control activities these are specific steps taken to mitigate risk what are control
activities reviewing them getting the approval from approval authorities phys physical counting by doing the physical
verification of everything segregation of Duties that these are the duties will be done by the directors these are the
duties which will be done by the shareholders by the management by the employees by properly segregating the
duties each work will be done by each and every individual in an effective manner which will not only impact on the
work done by them will impact on the entire organization so that is called as internal control clear now what are the
objectives of internal control I have given you five objectives with are authorization compliance ensuring
transactions are executed according to management authorization and policies there are certain management policies in
the organization that every transaction has to be only within this limits if management gives any
policies like that that have to be followed and also for every transaction the authorization from the management
should be taken so authorization compliance is the main objective of internal control why they have to take
authorization because management will be involved in the decision making if any transaction is being entered they will
keep in mind regarding the decision taking and they will take the decision regarding approving the transaction or
disapproving the transaction proper accounting verify the transactions are recorded in appropriate
accounting period the transactions which are entered in this accounting period should be accounted in this particular
Year's records only asset protection safeguarding assets from unauthorized access or use asset verification
regularly comparing recorded assets with actual assets and taking corrective actions when there are differences found
between book Bing assets and actual assets performance evaluation assessing the efficiency of business operations
and identifying any weaknesses are there so all these are nothing but objectives of internal control that every
transaction should be taken by the management approval there should be a proper accounting for everything the the
assets should be safeguarded regular comparing between the recorded assets and the actual assets and properly
effect efficiency analyzing whether there are any weaknesses in the business controls to find all these is the
objective of internal control now we have certain types of internal controls what are the types of internal controls
we have internal Financial controls operational controls manual controls it General controls and application
controls these are the types of internal controls which we have first internal Financial controls from the name itself
we can tell it is controls that mitigate risk related to financial exposure if anything is related to financial terms
that risk is mitigated by following this internal Financial controls operational controls any risk related to operations
will be mitigated if we follow operational controls manual controls if there are any human intervention to
detect whether there are any errors per formed by that human intervention or not to know that we can follow the manual
controls it General controls if there are any automated Data Systems or if there are all the records are being in a
data format electronic format to mitigate the risk of Errors being placed in that particular data information
system we can follow it General controls application controls checking the transaction processing are on
application Level that every every transaction is recorded with that particular sequence numbering invoice or
not so all these are nothing but types of internal controls which each every organization can have why to mitigate
the risk from any of these things now we have levels of internal control one is entity level the other is process level
controls entity level controls are nothing but to control the entire environment of that particular entity
broad based controls that apply the entire organization such as code of conduct which has to be followed by
everyone under that particular organization it could be directors managers uh it could be any of the
person like employees or under the employees also everyone has to follow those controls if it is entity level
Control process level control control focused on specific process or areas like order processing or payroll these
are only related to Department wise controls only related to that process under that process only those controls
will be taken up so these are the two levels of internal controls which we have next internal controls framework
what is internal controls framework this is a predefined benchmark used to assess the design adequacy oper in efficiency
of internal control system before understanding and putting internal control system we need certain Benchmark
for it we need any guidance of making this particular internal controls that guidance we can get it from internal
control framework that could be used as a benchmark for updating or designing any internal controls for that
particular organization it serves as a reference for the man management or Auditors when evaluating the systems
Effectiveness so this is a reference or a benchmark which is used by the management or Auditors while conducting
the while implementing the internal controls into that particular entity or organization clear till now till now we
have seen what is the internal control what are the objectives what are the types of internal controls what are the
levels of internal controls and what is the internal control framework clear with the five Concepts now getting into
concept six responsibilities of internal control now internal controls has been bought in the company now what is the
responsibility of this internal control who will do this internal control board of directors or management will bring
this internal controls as per companies act 2013 the board of directors in a limited company is responsible for
ensuring that appropriate internal controls are in place why why they have certain responsibility because they have
to be accountable to shareholders they have to be responsible for the shareholders if shareholders are getting
any loss they will question the board of directors for their loss incurred the board acts as a agent for the
shareholders and is accountable to them for ensuring proper internal controls if there is any risk for shareholders they
will come and question the management why internal control rols are not proper you have to take steps for mitigating
this risk I am investing believing you I'm being reliable on you then you have to take steps you have to do the
workings to mitigate my risk establish internal Control Function directors May establish a dedicated internal Control
Function depending on the cost benefit analysis like which is okay like which is a benefit for that
particular entity under that basis they can do the internal control implementation focus on control
environment directors May ensure that an appropriate control environment is created within the organization why a
strong control environment is necessary for the effectiveness of internal controls not only implementation of
internal control is important that everyone has to comply with it everyone has to follow those internal control
fostering a culture of commitment to Robo controls across the organization everyone should have a commitment to
follow those internal controls so these are the responsibilities of internal controls now internal controls have been
implemented in that particular organization is the management work done no they have to review those internal
controls timely basis if internal control controls are not proper enough to reduce the risk they have to review
again they have to change the internal controls again we have certain review methods for reviewing those internal
controls what are the review methods which management can follow while reviewing the internal controls we have
four review methods one is narrative records documenting the control system in a detailed written format if I have
this material in front of me if I'm reading this entire material I'll get to know what is the mistake here okay I
don't know if you have noted or not but there is a mistake in this particular material which I have to rectify it so
by just seeing this material I got to know what is the mistake of mine which I have made it to be more clear for you
all open forensic audit seen so that is a mistake which I have got to no by seeing this material
if I have not having any written document will I be able to find the difference no so management should have
a written document of all the internal controls to know regarding [Music]
the so to know regarding the uh what are the mistakes in that particular internal control the management should have a
return document with it checklist they have to follow certain checklist using a structured list of control points to
verify the compliance questioners whether there are any question raised by any management or the employee whether
they are not understanding regarding the internal controls to implement them properly if everyone are understanding
and implementing it currently the organization will run good but if they are not able to understand it and they
are they are implementing those controls wrongly then what will happen management will be failure in making that internal
controls the organization will not run properly so question is if asking a series of questions to gather
information on the control system whether everyone are or understanding it or not whether the proper implementation
of internal controls are being made in the organization or not flowcharts diagrammatically representing the
Control process to visualize the flow of flow and identify the weaknesses remembering all the internal controls by
the employees or by the workers is not so easy so what they have to do they have to make a flowchart of it so this
is the process of all internal controls everyone have to comply with this rules if there are certain rules and
regulations in that particular organization then everyone will know about it then everyone will easily
remember about it so by doing a diagrammatical representation of all the control processes they can visual
visualize the flow and identify the weakness if there are any in the organization so these are the four
review methods which management can follow while reviewing the internal controls now what are internal control
procedures that we have physical control over assets ensuring that all the assets are safeguarded by having a physical
control over those efforts to prevent loss or theft of that ass authorization and approval requiring a
proper authorization and approval for transactions and processes for all transaction events a proper approval
should be taken by the management without approval no one should enter into any kind of transaction in the
entire organization segregation of Duties dividing tasks among different employees to prevent fraud and errors if
one employee is given 10 different types of work will he can do effective work on it no he'll do half work in all and tell
and tell the management that I have completed my work so I think you're being able to relate it because you're
working so what will be a effective working condition when one person is allocated with one work he will do that
in an effective manner he will give us 100% with his work and management design of controls all controls should be
designed by man management themselves designing effective control system and procedures by management to address what
are those key points if I am designing this material I will know where I have done the mistake if someone is designing
it and I am looking into this material will I know about the mistakes no because I haven't done it I I will think
that everything is correct in this material I I'll not be able to find any uh mistakes but if management themselves
are preparing the internal controls then they will know what is the error in doing that internal
controls effective operational controls implementing controls to ensure efficient and effective operation
processes the controls should be in such a way the operations are made in an effective and efficient manner whatever
operations are going in that particular business they should be in a way that they have they are giving in an
efficient and effective processes so these are the procedures of internal control physical control over assets
authorization and approvals segregation of Duties management design of controls and eff effective operational control so
these are the internal control procedures which we have clear now getting into the scope of
internal control what is the main scope under which things we can have these internal control controls what are the
main duties of these internal controls the scope of internal control extends Beyond traditional accounting
controls and includes various operational and administrative controls that contribute to the organization
success this internal controls are not only regarding to the financials not only regarding the records but also
regarding the administration and operations also operations which is running day-to-day activities
Administration only regarding to general purpose activities so internal controls are regarding financials are regarding
costings are regarding Productions process operations Administration regarding everything internal controls
will be there we have four main categories of internal controls internal controls can be classified into four
main categories what are those four main administrative controls operational controls financial and accounting
controls compliance controls we have four kinds of internal controls what are administrative controls these related to
decision making process within the management so what are the administrative relating controls which
we have to adopt so that the decision making is a proper it is way more effective which is helping the
organization to get the benefit example maintaining records of customer interactions by sales staff what are the
customer reviews that should be obtained from the sales staff like how sales staff are
behaving with the customers are customers liking the products or not are there any defects with the products or
not regarding that information is collected by the management then management can use that information from
the decision making part operational controls implemented through management accounting techniques
such as budgetary controls standard costing to ensure operations effectively if management is having a proper
internal controls they will set certain budgets they will set certain standards that operations should work until this
only only under those circumstances the work will be done in effective manner financial and accounting controls
concerned with safeguarding assets preventing and detecting the fraud ensuring there there's a accuracy and
complete of accounting records preparing preparing reliable Financial reports in on time so these are nothing but
financial and accounting control everything related to accounting and financing now compliance control nothing
but complying with all laws and regulations so these are the four categories of internal controls which we
have clear till now now structure of internal control what should be the structure of of internal
control the structure of internal control will basically depend on the size and type of business if business is
very huge internal controls will be higher if business is smaller internal controls can be lesser available
infrastructure if there are more infrastructure internal controls will be more if infrastructure is less internal
controls need not be more human resource potential how many employees are working if only 10 employees are working
then internal controls need not be more shant but if 10,000 employees are working then each an employee should
have a proper segregation of work each employee should be given the access limited access that only up to this
level here accessible so to know what are the duties of that particular employees there needs to be a internal
controls key elements and factors to consider when designing a successful internal control system so these are the
all elements which should be considered first segregation of Duties no single person should be allocated with the
multiple Works rotation of Duties always there should be rotation of Duties regular
rotating staff duties helps in early detection of errors and frauds now if one employee is coming into a machinery
and he's doing a product next shift is rotated there is an other employee coming now he will see the products
which has been done by that particular employee now he'll know what is the error with that if only one employee is
working he'll not at all check that product because he'll be very sure enough that I have done that work
perfectly so he'll not check it so rotation of Duties are very important competence and integrity control
enforcement requires skill and trustworthy Personnel one it should be expert is enough and next thing he
should be trustworthy personal appropriate levels of authority authority shall be given granted on a
need to know basis that no one should tell that I have no need to know about it everyone in the organization have a
need to know about the internal controls accountability whatever error done by them they have to take the
responsibility for the liability they should be accountable for that particular work done by strict actions
must be taken when discrepancies are noticed adequate resources sufficient resources
are essential for Effective controls so there are certain resources which are to be used to get these internal controls
properly supervision and periodic updates everything should be reviewed again and again and periodic updates
should be given it from timely basis so these are the elements which we considered well preparing a structure
internal control clear till now clear types we have already seen regarding the types but those types can also be
classified into three one is a preventive control the second is a detective control and the third is a
input control preventive control even before finding errors itself they are trying to correct it so they're trying
to prevent whether there should be no errors and frauds detective after getting into no they are detecting it
and they're trying to rectify it input controls ensure accuracy and validity of data to understand regarding the
accuracy and validity of that particular data so these are also sub parts or sub types of controls so if internal
controls question is given types of internal controls question is given main answer should be your first answer that
those types which we have discussed and you have to write the further types are divided into preventive detective and
input controls okay now what are the benefits of internal control now we have KN known about the
objective scope what are the types what are different uh internal control structures everything has known now what
is the benefit of having this internal control we can directly say we can detect it early whatever the errors are
there whatever frauds are there we can detect it earily it is nothing but a early warning signal identifies problems
early fraud prevention we can prevent it from fraud multiple checks reduce the fraud risk avoid external audit findings
no one need to come from the outside like statutary auditor and internal auditor and come to us and inform that
your internal controls are not proper we can take the steps to rectify it no one will be able to come and question us
that these are not proper enough internal detection helps avoid external penalities so these are the benefits of
intern inter control now if there are advantages there will be disadvantages also what are the limitations of
internal control human judgment human are inbut judgment mentalities human have inbut judgment mentalities so
controls may be influenced by subjective decisions made Under Pressure so even management are humans when they find any
def with their products they can take the decisions in a very uh in a state of mind that they have
to uh yeah they have to correct it immediately they'll not think about it they'll try to rectify it immediately
without knowing about the decisions consequences or something so human judgment can go wrong breakdowns
controls can fail due to misunderstandings or mistakes internal controls will be implemented but if the
internal controls are not properly understood by the employees they will take it in a wrong way they will
misunderstand it and implement it management override High personal May bypass controls for personal gain they
will only Implement person they will only implement the internal controls but they will only not follow it due to for
having personal GS collusion employees May cud to circumstance of uh circumvent controls which means one employee will
be more egoistic the other employee will follow the internal controls so there will be a collusion between the
employees why I have to follow it why you will not follow it when we all have the same rules the rues should be
applicable to you also why you are not following it they will ask so there will be a ction between the employees cost
versus benefit if better and implementation of internal controls have to be happen the cost should be higher
if cost is higher the benefit also should be higher if cost is higher and benefit is lower will any management
will get into that no if if cost is lower benefit is higher they'll get into that particular uh procedure if cost is
higher and benefit is lower they'll not get into it so always analyzing regarding the cost versus benefit
analysis is important the cost of implementing controls must not exceed the potential benefits inefficiencies
overly complex controls can slow down the processes if there are more mathematical processes everything are
involved in it no one will understand it so processor should be in such a way that it is understandable by everyone
and they have to process it fastly if there are many difficult processes the process will be slowed down process
should be very fast enough to get the profits early so these are the limitations of internal
controls now this is regarding evaluation of internal controls like how internal controls has been boughten like
from Caro 2020 and through companies act 2013 these have what that management should form some internal controls and
should be implemented in the organization this is not so important you can just see it like how internal
controls are important now this question has been asked method of internal control
evaluation there is one method of internal control evaluation which is called as internal control questioner so
which means they should have certain checklist and that checklist has to be followed and regarding that the internal
control is a yes or no is it applicable or not applicable based on that they have to take the decision so regarding
that a question has been asked Now concept 15 adequacy of internal controls very very very important question
question has been asked three to four times in the past exams okay adequacy of internal controls the
auditor should obtain an understanding of the accounting system sufficient to identify and understand the major
classes of transactions manner of initiation of transaction significant accounting records supporting documents
so to get into understanding of all these the auditor have to understand regarding the accounting system before
getting into internal auditing the internal auditor should understand regarding the transactions which are
being happening in that particular entity what are the manner of initiation of the transaction what are the
significant accounting records related to that particular Transaction what are the supporting documents everything has
to be analyzed by whom auditor internal control so far as financial and accounting aspects are concerned aims at
the following so what is the aim of internal control is nothing but adequacy of internal
control so these are the aims of internal control to provide a flow of work through various stages so what is
the flow of work this is the first step this is the last step there should be a proper segregation of personal duties so
that no single person can be in a position to handle whole of the work from beginning to the end segregation of
Duties should be there we have seen seen it adequate documentation should be made at each stage of work the transactions
are recorded with appropriate amounts and in timely manner that two as per the applicable accounting policies and
practices everything should be recorded and should be recorded with appropriate amounts and not timely
basis the assets should be properly safeguarded the access of assets should be restricted to only authorized persons
unauthorized access should not be given building up of system to locate the deviations or departures from the
prescribed procedures and to detect the frauds and errors automatically without much loss of time as we have seen in
forensic auditing the fraud has been committed and come to knowledge of the management after 10 years what will
happen internal controls are in failure for almost 10 years so there should be techniques in such a way that even if
fraud has been committed even if error has been committed that should be in the management uh uh in in the management
control right after the error and fraud has been committed there should be an effective management information system
minimization of L loss and wastages employees should be encouraged to do good work and comply with the procedures
how will employees uh do good work if they are rewarded properly if they are appreciated for their work they'll give
the good work to the organization special attention should be given to the disg granted employees which means which
are actually complying with the internal controls the special attention should be given to them if anyone are not properly
following the internal controls for them also special attention should be given so these are the aims of doing the
internal controls this is nothing but adequacy of internal controls clear so that is very very important question
asked for three times okay now now this coo report is also not so important you can just go through with
this like what are the interrelated components of uh internal controls we have seen like control environment risk
assessment will be done control activities are there like getting the approvals or authorizations from the
management performance refuses can be done reconciliations will be done information communication everything has
to be communicated to the management monitoring it should be timely reviewed and
monitored so you can just look after this coo report and internal controls okay now getting into internal audit
till now clear regarding internal control in internal control you should have mainly see the concepts which we
have discussed okay what is internal control what are its objectives what are its limitations benefits what are the
steps in internal control and At Last adequacy of internal control is very very important
okay so that is regarding internal control now internal control is there we have certain reviewing methods also but
internal audit should be done by a independent auditor who will Who will be appointed as an internal auditor now we
are going to learn about internal audit internal audit is responsible for assessing internal controls to ensure
compliance with predetermined standards so why we are doing internal audit to check that internal controls are proper
or not whether they are being following with the standards or not it provides independent Assurance on the
effectiveness of internal controls and risk management processes it will give us an independent assurance that
internal controls are proper that risk management process are proper improving governance and helping organization to
achieve their objectives by doing the internal controls they'll check for the internal uh by doing the internal audit
they'll check whether the internal control is proper or not which will help in improving the governance and which
will help the organization to achieve their objectives that is nothing but internal
audit Now concept 18 internal audit process what is internal audit process first internal auditor will be appointed
the internal auditor is appointed by the company's management or Board of Directors for a listed entities the
internal audit head is appointed by the audit committee and reports to the audit committee there will be internal
Auditors team the team will be appointed by whom management or board of directors the head of that internal control team
who will be the main internal auditor who will work on internal audit will be appointed by audit committee now what
are those listed entities who have to uh appoint internal auditor we'll see in unit two now second processes first
internal Auditors appointed the internal auditor will will review the internal control and provides the report with the
recommendation whether the internal controls are proper or not if there are any changes should be made or any
suggestions which internal audit has then he can give us suggestions on opinion on the internal controls to the
management for feedback and necessary actions this review helps ensure the internal controls are effective aligned
with the organization goals so this is the process of internal audit not so important you can easily write it
internal auditor should be appointed he should review asses and after that he have to give us opinion and suggestions
those three points enough now what are the objectives of internal audit now internal audit is being done what are
the main objective to check the accuracy of Records to see whether it is complying with Accounting Standards or
not two detect if there is any fraud and prevent such fraud two see if all the transactions are being approved by the
management or not two check whether there are any liabilities for solely for business
purposes whether internal controls review is being done by the management from timely or not these are all the
objectives of internal audit checking all this is internal audit examining everything is internal audit
clear now as we have internal control procedures we have internal audit procedures also what are the internal
audit procedures proposal from the company and acceptance from the internal auditor now there will be a proposal
from the company that you have to come to our company for an internal audit you will be appointed as an internal auditor
for our company and this is your scope of work these are your objectives this should be work done by you and you have
to submit your report based on this opinion and suggestions that will be accepted by
internal auditor then there will be a fixation of area the scope of work which has to be done by that particular
internal auditor there will be internal audit assignment as we have seen assignment audit assignment there will
be internal audit assignment what is the remuneration duly approved by the board or audit committee everything will be
setted and after then internal audit plan and internal audit strategy will be prepared by the internal auditor we have
seen what is audit plan audit strategy internal audit plan and internal audit strategy will be prepared by the
internal auditor then execution of plan and strategy will be done escalate the matter of unnecessary interference in
the internal audit work and non operations by the auditing staff what auditor internal auditor will do he'll
not only check on the management thing but there is no unnecessary access for the internal Audi staff also into the
certain works so what is the work assigned to them only have to be done by them preparation of preliminary report
with observations findings recommendation of the internal auditor this is not the final report preliminary
report have to be prepared first internal auditor should report significant observations suggestions
recommendations based on the policies process risk control and transaction processing he have to submit this
preliminary report to the management saying that this is my opinion regarding it these are my suggestions did I
understood regarding internal controls properly or not if you have any changes tell me we'll change the matters of
report management commment and action taken report what are the management justification ations regarding it if any
actions are taken right after the report that could be also changed submission of final report for the condition
consideration from the audit committee so audit committee will be the head of internal auditor they will sub submit
the report to the audit committee or board of directors or managing director if audit committee is not there to
directly board of directors they'll submit it so this is the process of internal audit
now there will be a chief internal auditor who will be the head of internal auditor okay what is the responsibility
of Chief internal auditor the chief internal auditor or a designated person oversees the internal
audit function and these are the responsibilities of that particular auditor what are the responsibilities
Define overall plan he have to make a proper plan establish a plan scope and methodology for internal audit on a
periodic basis Monitor and oversee the audit assignment plan and execute the audit assignment report findings
recommend actions to address what are the risks and concerns and ensure that the reports observations are closure
which means it should not give a conclusive evidence it should not be in a wrong State also so they have to say
that internal control are not proper but this is not a final suggestion they will only give the suggestion not the
conclusion okay staff performance and development what is the staff performance how they are doing it
whether the training is given properly or not whether the development of internal audit staff resources are being
taken by the management or not external expertise engage and manage external experts and Technical Solutions if
required if they are required then they can take the technical support also stakeholder communication communicate
with the stakeholders regarding the internal controls and operations in the organization so these are the
responsibilities of whom Chief internal auditor now getting into responsibilities of internal auditor now
planning strategy making monitoring everything is done by Chief internal auditor what internal auditor will
do access internal controls he'll check whether the internal controls are proper or not evaluate design proper
implementation operating effectiveness of internal controls whether internal controls are designed properly or not
whether they are implemented properly or not identify shortcomings where deficiencies exist recommend Improvement
to enhance the efficiency and effectiveness of controls whether internal controls in the books and
internal controls in the implementation are same or not whether whether there are any differences or not provide
independent Assurance when required provide an independent opinion the presence design
implementation and operating effici efficiency of internal controls the opinion which is given by the internal
auditor should be independent when it is coming to design and implementation of internal controls so these are the
responsibilities of internal auditor regarding planning strategy making monitor ing regarding employees
performance everything will be checked by whom Chief internal auditor this Chief internal auditor will be appointed
by audit committee this internal auditor will be appointed by board of directors if there is audit committee okay so
these are regarding the responsibilities of internal auditor now what are the key risks internal
auditor must review internal controls concerning the key risk he have to mainly assess regarding these two risk
risk management management review test whether internal controls effectively manage the risks if they
materialize are internal controls in such a way that if any risk regarding anything is coming are they being able
to detect it are they being able to prevent it the audit report should enable management to reconsider modify
or redesign controls based on risk assessment and audit findings so the report should be in such a way that
management will come to know whether there are any inefficient in inefficiencies in that particular
internal control and they will be in a position to change the internal controls if it is being benefit to the company so
these are the two risks which has to be assessed by the internal auditor now at last I have given you
necessity of internal audit this is is nothing but what we have seen till now so I have given it in last if you're
seeing it if you're not seeing it you will be able to write it improving internal controls detecting errors or
frauds resource misuse prevention Reliance by external auditor ongoing vigilance ongoing monitoring and
reviewing independent review these are the necessities of internal auditor or internal audit which are nothing but the
repeated points which we have so I have given you a last concept okay clear till enough and understood regarding the
internal control and internal audit clear everything is clear now coming into the difference
between internal control and internal audit now we have understood regarding the internal control we have understood
regarding the internal audit what is internal control and internal audit internal control is nothing but
methods and procedures to control operations and meet the organ organization goal so the controls are
the systematic procedures practices which are given by the management why to be able so that just a moment yeah so
that those internal controls will be effective to meet the organization goals coming to internal audit reviewing the
effectiveness internal controls and suggesting the Improvement in internal control is nothing but internal audit
rule combines internal check internal audits designed and maintained by the organization so internal control is
nothing but internal checking and internal auditing established by the governance to Monitor and check the
activities which are done by the internal control timing of checks checks are done
simultaneously with the work being performed so internal controls will be checked when the process are being
performed after entire completion internal audit will be done works is reviewed and checked after the work is
completed ensure compliance with management policies focuses on detecting and preventing the fraud so internal
control is management policies implementation internal audit is done to detect and prevent it from fraud scope
comparison internal control has a broader scope includes internal audit also internal control is involved with
internal audit but internal audit is a scope of internal control is a part of internal control narrower scope part of
internal control framework so internal control is head internal audit is nothing but doing the or verifying the
internal control so that is a difference between internal control and internal audit can be asked as a question okay so
this this is in our unit two but I have given you much before because when you're learning
about internal auditor itself if you're running this this will be helpful so I have given you here so this concept 26
is nothing but in unit 2 we have seen internal audit under companies act 2013 that I have given you here okay now next
this we'll see in uh when we are done with unit 2 yes
now we going to start with our unit 2 in section c which deals with operational audit and
internal audit under companies act 2013 as we have completed what is internal control what is internal audit
now we are going to start with internal audit under companies act 2013 and after that we are coming under operational
audit because this is a whole different concept now we have got to understand regarding the concept of internal
control and internal audit so we'll directly skip into the concept of internal audit under companies act
2013 which is in our first unit concept 26 so open your concept 26 now internal audit under companies
act 2013 first the concept of internal audit was first introduced in companies act
1956 under Section 581 ZF for producer companies so only producer companies were first into the compliance of
internal audit mandatory requirement internal audit was first made mandatory for
certain companies under manufacturing and other companies audit report order 1975 which is ma
okay we have now Caro company audit reports order before we used to have a manufacturing and other companies order
1975 in which internal audit is a mandatory requirement has been boughten in
1975 this mararo 1988 replaced the earlier order by company's Auditors report order 2003 company's Auditors
report order 26 16 and Company's Auditors report order 2020 so now we are following this Caro 2020 okay so this is
the one which you are following but the previous one for this is Mau which amended the 2016 version in
your law you are learning this Caro 2020 so section 138 of companies act 2013 this section provides a legal framework
for the appointment of internal Auditors so section 138 of companies act 2013 talks about appointment of internal
Auditors the central government has the power to prescribe class of companies where appointing an internal auditor is
mandatory what are those class of companies now we are going to see so tell now understood why how this
internal auditing has been bought as a mandatory requirement first it has been bought for only producer companies in
section 558 ZF after that mararo
1975 has been introduced internal audit as a mandatory requirement it has been again revised revised revised and now we
have Caro 2020 companies required to appoint internal auditor what are the companies
which are mandatorily have to appoint internal auditor section 139 138 read with Rule 13 of of companies Rules
2014 the following classes of companies must appoint an internal auditor or a firm of internal Auditors so individual
can also be appointed as an internal auditor or a firm of internal Auditors can also be appointed as a internal
auditor what are the companies which has to comply with internal Auditors appointment listed company all listed
companies have to appoint internal auditors unlisted public company listed private
or public unlisted public companies meeting one of the following criteria remember like this accepted
deposit 25 crores or more at the time during the preceding Financial year paid up share Capital 50 crores or more
during the preceding Financial year outstanding loans or borrowings from Banks or public financial institutions
exceeding 100 crores or more at any time during the preceding Financial year this is at any time even in the middle of the
year if it is exceeding it should be complying with turnover of 200 crores or more during the preceding Financial year
so deposits paid up share Capital outstanding loans and borrowings and turnover DP
o okay deot remember it as deot deposits should be 25 crores paid up share Capital should be 50 crores outstanding
loans and deposits should be 100 crores and turnover should be 200 crores this is for unlisted public
companies it is Depot now coming to private companies it is OT if you're working professionals remember it as
overtime okay companies meeting either of the following criteria outstanding loans of borrowings exceeding 100 cres
at any time during the preceding Financial year turnover of 200 crores or more during the preceding Financial year
so unlisted listed companies will have every listed companies unlisted public
companies should follow deot and private companies should follow OT clear under any of this turnover outstanding
criterias they are into they have to appoint internal Auditors now key rules and Provisions
related to internal auditor internal auditor may or may not be an employee of a company even an
employee in a company can be appointed as an internal auditor or not an employee an independent person can also
be appointed as an internal auditor the internal auditor may be a ched accountant cost accountant or any other
provisional as deemed to be fit by the board whoever the board of directors can be appointed by by uh that person or
individual can be an internal auditor the scope functioning periodicity and methodology of internal audit are to be
formulated in consultation with the internal auditor by the audit committee or the board so the scope functioning
and the periodicity like from which period to which period they will be acting as an internal auditor or what
are the methods which will be followed by the internal auditor everything will be decided by whom audit committee or
board of directors so this is regarding appointment of internal Auditors now filing of form MGT 14 like we have known
if cost auditor is being appointed they have to file a form of c 3 CRA 4 Al like that we have appointment of internal
auditor companies are required to file form mgt1 14 with Roc that form forms are with central government these form
is with Roc within 30 days of vot's resolution so who will appoint internal Auditors board will appoint through a
board's resolution when that board's resolution has been passed in that board meeting within 30 days from the board
meeting they have to file a form which is called as form mgt1 14 to the ROC register of companies not central
government however private companies are Exempted from these require reement as per notification number GSR 464 e dated
5th of June 2015 so do we have to remember this notification that no just remember
private companies are Exempted to give this form mgt1 14 to the ROC now statutory Auditors versus
internal Auditors can statutary auditor be an internal auditor no statutary auditor will be appointed by the stat
you internal auditor are appointed by the board of directors statutory auditor cannot be appointed as an internal
auditor as those roles have distinct duties and obligations both duties are very different so both cannot be a same
person eligibility for appointment as an internal auditor who can be appointed as an internal auditor for producer
companies only Chartered Accountants can be appointed as internal Auditors section you don't have
to remember it okay for producer companies only CES can be appointed for other companies CA as well
as CMA both can be appointed as an or any other professional appointed by board also can be appointed as an
internal auditor what are the inter internal audit policy and appointment procedures
what are the procedures to be followed as we already know the audit committee or the the board shall formulate the
scope methodology of internal audit after Consulting with the internal auditor what is the work to be done by
them what is the scope what is the periodicity of their work what is the methodology of their work everything
will be decided by audit committee and board of directors after that obtain a written concern from the internal
auditor as we have as we have seen the same process which is seen in the cost auditor the same here also have to
obtain a written consent from the internal auditor call a board meeting issuing a 7 day
notice for any board meeting prior to the board meeting 7 Days uh notice should be given to all
the board directors who are being a who are being uh in that particular board meeting pass a board's resolution for
the appointment file form mgt1 14 with Roc if applicable notify the internal auditor about their appointment so this
is the process of appointing the internal auditor if any of the board board of
directors or audit committee or internal auditor he himself is not complying with any of the provisions of section 138
then there will be penality although section 138 does not specify penalities for non-compliance Section 450 applies
under which a company may be find 10,000 rupees for non-compliance if the non-compliance continues additional fine
will be th000 per day may be imposed up to 2 lakhs for companies and 50,000 for officers in default so the minimum
payment will be 10,000 rupees if it is continuing will be 1,000 per day this 1,000 per day can extend to 2 lakhs for
companies or 50,000 for officer this 2 lak and 50,000 is for, per day
okay Keynotes regarding internal auditor internal auditor cannot be appointed by passing a resolution by circulation so
it should be board's resolution where all the board members are present in that particular board meeting by passing
a circulation resolution they cannot appoint internal auditor a statutory auditor and a cost auditor cannot serve
as an internal auditor for the same because the duties of all the three are different companies must comply with
internal audit requirements within six months from the commencement this is when this internal auditing uh
principles have been bought like companies act 2013 has bought and all the provisions has become applicable
after that so if companies before that are not following any internal auditing procedures now if they are becoming
applicable into these internal audit procedures from 2014 within 6 months they have to
comply with that this is old provision now it is 2024 we don't have to remember it but if any companies till now before
uh coming into commencement of this particular act if any company has not following it but they are under the
compliance of following it then within six months they have to comply with the re requirements of appointing an
internal auditor clear till enough you majorly have to remember the applicability of internal audit okay in
one examination paper um I exactly don't remember the paper number or the paper year but this question has been asked as
a practical problem okay they have given in a table like what are the unlisted uh like what is outstanding loans what are
deposits or what are paid up share Capital amounts has been given and ask you to analyze whether the internal
audit should be appointed for that particular company or not so like that a question has been asked direct question
also has been asked State the provisions regarding applicability of internal auditor in as per companies act 2013
that question also has been asked in two ATMs so this internal audit under companies act 2013 question is important
for examination you have to remember it okay now next intern interal audit and
Caro now we have seen from Caro the internal auditing has bought now we going to see internal auditing with
Caro the Caro 2020 was introduced by MCA Ministry of corporate affairs with the objective
of sorry with the objective of improving transparency in the financial reporting
of the company so everyone have to report regarding the uh financial statements or everything that has been
bought by which Caro 2020 which has been introduced by MCA this order mandates that Auditors provide specific
statements on company operations without nothing but the reports which are given by those Auditors Financial transactions
and compliance with statutory requirements are not in the report prepared by any auditor the major
objective will be to State about the operations happening in that particular business whether the financial
transactions are true and fair or not whether they are complying with statutory requirements or not regarding
all these a formal statement will be given by the auditor the mandatory requirement of giving the report has
been Goot up in Caro 2020 Caro 2020 effective from April 1st 2021 replaced earlier orders which is
mararo and after then revised 1999 Caro revised 2016 Caro and revised 2020 Caro contains several key provisions and
requirements for Auditors as outlined below what are the key legislative developments internal audit system was
first introduced by the companies act 1956 under Section 2274 a later transitioning to 1431 of companies act
2013 evolution of caro first it was this then this then this then this at last it was
Caro 2020 we have seen regarding this the amendments are progressively focused on ensuring better corporate governance
car 2020 issued on 25th February of 2020 its applicability was deferred to financial year starting from 2021 April
2 impact of codin covid-19 okay it was first Boughton February but from March we got covid so it was
implemented from 1st of April 2021 now internal audit reporting under Caro
2020 the company's internal audit system must be commensurate with the size and nature of business as I've already
discussed internal audit how the scope of internal audit will be will be on the basis of size and complexity of the
business this ensures that internal control mechanisms are in place to the monitor operations effectively see for
example if the company is huge and the internal audit scope is less or the internal audit process is minimal will
they be able to find out the entire operations about that particular company no but if company is small and the
internal audit process is huge what will they do only time waste so the internal audit process should be in align with
the operations of that particular entity the statutory auditor should verify if internal audit reports were
taken into account when finalizing the audit while conducting statutory audit statutory auditor what what he have to
do he have to check whether the internal auditor have complied with all the regulations or not whether internal a
report has been taken into account when fin finalizing the all entire audit or not
this promotes better coordination between internal and external Auditors so this is the internal audit reporting
under Caro so Caro first has bought to have the internal audit system in that particular organization and when
internal auditor has given the internal audit report that should be included in all Audits and given to the statutory
auditor this has been bought in Caro 2020 and regarding applicability of caro 2020 I hope you already know it because
you'll seen law OPC uh Caro is applicable for all companies except OPC small companies banking companies
insurance companies charitable organization Section 8 companies certain private companies that do not meet a
specified threshold limit for turnover borrowings share Capital so regarding Caro uh everything
you can see in your law okay don't skip it see the Caro question can be asked from cost audit also okay so that is
regarding internal audit under companies act 2013 is it clear
now getting into operational audit what is operational audit an auditing of operations an operational audit often
referred to as value for money Mone audit it is called as value for money audit is an organized approach to
improve the organization efficiencies and Effectiveness which means how the operations are being happened in that
particular entity if operations are not proper they have to take proper steps to improve the operations happening in that
particular entity so that that will improve the organization efficiency and effectiveness of working
[Applause] okay it focuses on whether the organization is operating optimally in
terms of resource use production decision making process whether the operations related to production process
decision making resource utilization whether all the operations are being done in an effective way or not
regarding that examination is nothing but called as operational audit unlike Financial audits which
focus on verifying the accuracy of financial statements operational audit are concerned with why the business is
performing the way it is and how it can be improved so whatever the work done they'll prepare a report of it which is
called as Financial reports of financial statements analyzing the financial statements is financial audit but why
that particular operation has been done why that activity has been taken place that did that activity gives any impact
into the profit or Not by conducting that particular operation is there any benefit for the organization or not
whether the operations have been complied with laws and regulations or not all the these are Under operational
audit operational audit is a Management Service evaluating the four primary functions of management what are the
main functions of management which will be analyzed in operation audit planning organizing directing controlling whe the
management is doing all these four or not will be checked in operational audit the planning of operations the
organizing of operations the direction of oper operations and controlling of operations all these are the work of
management is management is doing the that work properly or not will be checked in operational audit
clear now what is the main objective of operational audit for that we have ding the acronymous ding
okay the objective of operational a can be encapsulated which which means uh detailly analyzed capsuled means closed
encapsuled means opened in an Acron deing reflecting the principle of we deeming a Pioneer in the total quality
management what is Dang d is detailed understanding e is eliminate m is merch I is improve n is new methods techniques
and devices is to govern what of detailed understanding detailed understanding of what is existing
process how to improve it eliminate eliminate if there is any waste or duplication of work merge the operations
processes to reduce the time which is allotted improve quality volume and revenue for that particular organization
new methods techniques and devices should be implemented for better results and better understanding govern the 4 M
man machine method money so all the fourm should be govern this is nothing but the main objective of operational
audit okay clear regarding operational audit operational audit is nothing but
auditing of operations how they are being happening in that particular entity now what are the advantages of
operational audit provide unbiased insight about the operations like how operations are being
conducted if they are truth or not if they are fair enough or not if the products are being qualitatively given
to the public or not whether customers are being deceived or anything everything will be checked than
operational audit increased efficiency identifies inefficiencies and areas for improvement leading to quicker
production and reduced tat tat is nothing but turnover around time she turn turn around time okay that is
turnaround time so whether there are any inefficiencies in the operations that
will be known whether there are any areas for improvement that will be known leading to quicker production and
reducing of time cost rationalization helps in identifying and reducing unnecessary cost if there are any
unnecessary cost that will be reduced operational excellence encourage a culture of continuous
Improvement to know regarding operations to know if there are any areas of improvement to identify risk to reduce
the cost to encourage a culture of improvement that is also continuous Improvement these are the advantages of
operational audit clear now if advantages are there we'll have disadvantages disadvantages
resistance to change organization C culture May resist operational changes creating challenges in implementation so
majorly if there is any change in operations till now they are following a certain operation a certain process now
they found out that there is certain inefficiency in that particular process they're wanting to shift the operation
now if they are entirely changing the operations the employees will not be so used of uh they will be so used of that
particular uh past operations they will not be able to convert themselves from the past operations to the present
operations resistance to change that is concept four now in operational audit we have two approaches for dealing it one
is active approach one is passive approach active approach is nothing but focusing on preventing the wasteful
activities reducing the leakage Revenue leakage or cost cutouts enhances business
performance through proactive measures so taking the measures to improve the business performance all these are
called as active approach reducing the waste preventing wastage Revenue leakages cutout costs and enhancing the
business performance these are active approaches coming to passive approach typically alliance with compliance and
risk based audits like everything is complying with laws and regulations or not our operations complying with the
management opinions or not whether there are any risk involved in it that is not nothing but passive approach may not
provide a comprehensive view of operational risk passive approach will not give a entire overview of
operational audit but will it it it will will only be focused on risk based approach or compliance approach which
will only focus on one particular thing not on entire operations of the entity often limited to assessing risk without
integrating operational improvements so passive approach will not focus on improving the
operations it will focus on finding out whether there is compliance or whether there is risk based audit or not so that
is active approach and passive approach key steps in conducting operational audit what are the steps
which we will which will be taken by the Auditors while doing the operational audit first they'll decide uh decide
about the scope of audit work like what they want to find out in that particular audit whether they are going for
operational audit to find out whether the operations are working or not whether the processes are working or not
whether the production is in line or not what is the major goal of that particular
audit understanding the business and processes formulate a audit program based on this understanding first
understand the entire regarding the business its environment after the prepare a audit strategy evaluation of
accounting and internal control systems in the audity Enterprise to check whether the internal control systems in
the Audi Enterprise are proper or not determine the nature timing extent of audit procedures what is the nature till
when it can be started and when it will when it will be ended and what is the extent of audit procedures document
everything prepare audit notebook audit working papers everything for what reference analyze findings and develop
conclusions provide a comprehensive report based on audit findings at last prepare a report on the audit findings
so these are the steps first step is to create a goal Second Step understand regarding the business third step
evaluate whether the internal controls are proper in that particular entity or not fourth step decide nature timing and
what is the extent of the procedures fifth is to document it sixth is to give an opinion regarding it seventh is to
finally prepare a report so these are the steps which will be followed in the operational audit clear now what are the
techniques for collecting evidence in the operational audit what techniques which can be followed electronic data
processing if everything is in electronic format if all the record statements are in electronic format they
can go for electronic data processing utilize technology to identify gaps and operations process flow charting visual
representation of process to identify inefficiencies visually go and check the operations which are happening in that
go to the production unit go to the process unit and verify it yourself discussion for clarity engage with the
stakeholders engage with the employees who are working go directly and get the clarity regarding the procedures and
process so these are three techniques which can be followed for collecting the evidence regarding operational
audit now till now you have understood regarding the operational audit what is
operational audit what are its objectives what are approaches what are advantages disadvantages and what
finally what are the steps of operational audit these are the concepts which we have seen till now
now we have seen what is internal audit difference between internal audit and operational
audit internal audit and operational audit differences internal audit majorly focuses on complying with rules and
policies it will check whether the internal controls are proper or not internal controls are nothing but rules
and policies implemented by the management so checking the rules and policies implemented by the management
are proper or not is nothing but internal audit now focus on risk identification and proceed Improvement
whether in operations whether there are any risks involved if it is involved improve the operations that is nothing
but operational audit primarily concerned with financial accounts so internal audit is majorly done in
financial accounts but operational audit is done for business operations internal audit is done to
review the transactions and whether they are following the standards or not operational audit is reviewing the
process to know whether it is effective or not internal audit examples are cost center for budget monitoring operational
audit holds departments accountable for performance Improvement so how the cost center is doing the work on based on the
budget that is internal auditing how cost center is working under its operations is operational audit okay so
regarding performance Improvement is operational audit regarding cost or budgeting monitoring is internal audit
so this is the difference between internal audit and operational audit is it
clear now we have risk based audit now operational audit is also a risk
assessment assessing the risk in the operations we have risk based audit and operational audit what is the difference
between risk based audit and operational audit risk based audit is nothing but prioritizes operational risk but often
fails to cover all operation aspects so regarding one particular operational it will take one particular
operation and in that operation whether there are any risk-based or not that is the auditing of risk-based audit but
operational audit is a review of all activities related to operations to achieve a defined objective to define
whether the risk is involved into entire operations related to entities operational audit only regarding to one
process of operation is risk based audit clear internal audit operational audit risk-based audit operational audit clear
now coming into our next Concepts from here we are going to see regarding audit program audit documentation what is
continual audit what is final audit what is audit working papers audit notebook audit engagement
letter so everything uh so operational audit part is this much now we're going to see regarding entire audit from here
these Concepts which we are going to discuss is regarding audit it could be related to cost audit Financial audit
internal audit stat audit for all audits these are same okay now audit program what is audit program a audit program is
a detailed plan outlining the auditing work to be performed whatever the work is going to be performed in the entire
auditing process or planning everything is nothing but a audit
program it specifies the procedures to be followed for verifying each item in the financial statements so audit
program audit program is a procedure which is followed to verify whether the each item in the financial statements
are proper or not the estimated time required for each procedure so the procedure what to be followed and the
time for that procedure completion everything will be there in audit program essentially it serves as a
return plan or memorandum for the audit work to be done by that particular auditor during an audit guiding the
audit process and checking against potential omissions so it is nothing but a written document for an auditor or his
audit team in which they can go and verify it whenever they want want when creating an audit plan what
are the factors to be considered we already know the auditor have to go to the previous auditor who have worked and
collect the information regarding the previous audit checklist he have to prepare a checklist from the previous
auditor changes in the commercial laws whether there is any changes in the law when that particular audit has been done
and now when we are doing the audit whether there are any amendments or not that have to be checked special areas of
Investigation what is a special area in which that particular auditor has to focus on these are the four factors
should be considered when creating a audit program components of internal audit
program this is only related to internal audit program objectives should have a clear objectives for each area of audit
because we are doing the audit of what operations about the internal departments so regarding each area of
audit there should be a clear objective and then assignment of Staff responsibilities for carrying out
specific activities as we have seen in internal auditing there should be separation of Duties so responsibilities
also should be assigned to different staffs estimated time allocated to each activity detailed guidance for staff on
how to execute the audit procedures so these are the factors to be considered in internal audit
program now advantages of audit program what are the advantages of having this detailed plan for audit why we have to
have this internal audit why we have to have this audit program in any organization first we'll have checklist
checklist is nothing but we are preparing a questionnaires of 10 and we will go on check each and everything so
serves as a ready checklist of audit proc procedures to be performed work allocation every work will be allocated
to proper persons facilitates proper allocation of audit work among assistants or clerks progress monitoring
allows Auditors to track the extent of work done at any time enhancing the supervision and control so whenever the
auditor wants he can come and check how much the work has been done in that particular a
organization uniformity ensures consistency in the audit process across different periods so when a same audit
program has been followed throughout the uh audit engagement Whenever there is any change
in the audit if they want to understand regarding that particular audit they can just go to the audit program and check
the audit program and they'll understand what the work is being happened in that particular audit
engagement and ures consistently in the audit process across different periods even this particular accounting period
or the next accounting period if the audit program is same for both the accounting periods then even if the
different periods are there it will be followed consistently evidence of diligence can be used by Auditors as a
evidence for the diligence and Care in the case of disputes so audit program also will act as a evidence for the
auditor so whatever work done by the auditor he can show the audit program as a proof If management is saying like
you're not you have not checked regarding the materials or inventory then he can show the audit program no I
have prepared the checklist and this is the opinion on that particular checklist I have prepared the uh I have already
analyzed regarding that particular raw materials allocation so these are the advantages of audit program now
disadvantages mechanical approach the C the task may may be mechanical leading Auditors to lose interest and initiative
it will be majorly F focused on uh the operations of that particular business so always the auditing process
will be same which will the Auditors will lose the interest what we have to do we have to go and check the same
records why we have to go there so they can lose the interest in doing that particular audit in capability for small
concerns the audit cannot be done for small concerns may be unnecessary for smaller businesses there won't be any
much crimes or frauds involved in that particular company defense for inefficiencies inefficient staff might
use the audit program as a defense against accountability by claiming omissions were not
included they can see if they know regarding the audit program like what is the detail plan which the auditor is
going to analyze they can they can become aware of the fraud and they can try to uh cover up the
fraud which has done by them rigidity a rigid program may not suit every type of business or situation
if a audit program is to detect any fraud or something will that be applicable to any business who doesn't
have any fraud in that particular entity no so audit program should be designed in such a way regarding to the business
operations a same audit program cannot be applicable for two different businesses so these are the advantages
and disadvantages of audit program clear regarding audit program now getting into concept 11
continuous audit and final audit what is continuous audit and what is final audit continuous audit is an ongoing
examination of all transactions by the auditor throughout the financial year at regular intervals like monthly monthly
weekly weekly or Fortnight 15 days 15 days he's doing the examination of all the transactions and preparing a report
doing the audit that is a continuous audit conducted continuously before the end of financial so before the end of
financial whenever the transactions are being happening he'll do the audit involves con constant pressure of the
auditor staff because every time they have to work unlike un unlike the final audit or unlike the other auditor staff
they'll only be doing work when everything is done like when all the operations are done they'll conduct the
audit but this continuous audit is done whenever is happening transactions will happen daily in that particular business
so they have to do auditing also Daily at the client's office during the review
period suitable for for which organizations continuous audit will be suitable when the final accounts need to
be presented soon after the financial year just after the end of financial year within 30 days they have to give
the uh report or final accounts in that case they have to be sure that nothing wrong has been done nothing information
has been omitted no fraud has been committed for that continuous audit can be done in that particular
organization in scenarios with high volume of transactions where the internal control systems are weak in
that case continuous audit can be done now what are the benefits it provides realtime insights into Financial
transactions like timely timely how the financial transactions are happening helps to identify errors and frauds
promptly facilitates timely preparation of financial statements so these are the
benefits of going for continuous audit the same opposite is final audit which is done after completion of everything
okay also known as completed audit or periodical audit is performed after the financial year has closed specifically
after the books of accounts have been finalized and the financial statements are prepared so continuous AIT is done
before preparation of financial statements but final audit is done after completion of financial
statements conducted after the financial erance once the accounts are closed the client handovers complete set of books
to the auditor and asks him to do the audit the auditor performs routine checking and audit procedures only after
receiving the books suitable for organizations with straightforward transactions no complicated transaction
straightforward transactions are there situations where volume of transactions are manageable like for small entities
they can go for final audit audits where internal controls are very much stronger benefits what are the benefits of going
for final audit provides a comprehensive overview of financial position unless uh unlike the continuous audit it will not
give uh the analysis regarding all the the financial transactions which are happening on timely basis it it can just
only give a overview of financial position whether there is a profit or loss it will not check into deep for
each and every transaction ensures compliance with accounting standards and regulations
whether all transactions are complied with standards or not regulations or not helps in assessing the effectiveness of
internal controls post fiscal year after completion of financial year how the internal controls whether they are
effective or not so that is the difference between continuous audit and final
audit clear yes now starting with our concept 12 audit working
papers before when discussing the cost audit we have discussed what is audit working papers now we are going to see
in detail about audit working papers so yes what are audit working papers audit working papers is a
document or a record which will be prepared by the auditor like how they are doing his work how the process is
going what are all evidence which is collected in that particular audit everything will be documented and
recorded in a format which is called as audit working papers audit working papers often simply
referred as a working papers are formal do documents and records that Auditors prepare and maintain during the audit
process so whatever documents records are there everything are maintained in a proper document which is called as audit
working papers they serve as a comprehensive documentation of audit procedures performed evidence obtained
conclusions reached by the auditor so regarding evidence obtained what are the conclusions and what is the audit
procedure everything will be there in what audit working papers now what is the purpose of doing this
audit working papers so that it will be as a evidence for the uh work done by the cost auditor it will act as a proof
or supportive document for the procedures to support and document audit procedures to provide evidence of the
work performed and conclusions reached by the auditor to demonstrate compliance with auditing standards so what is the
purpose of uh making this audit working papers one to support that all the audit procedures are documented two act as a
evidence of the work done by the auditor and all the work done is in compliance with the accounting standards to know
all these three is the purpose of audit document audit working papers now what are the contents of
audit working papers trial balance supportive schedules testing documentation and analytical procedures
any other relevant information that provides evidence of audit work performed all the related information
trial balance pnl account balance sheet everything if it is a financial audit everything will be recorded in what
audit working papers confidentiality and access we already know no unauthorized access
should be allowed to audit working papers the information in the audit working papers should be maintained in a
confidential manner working papers are formal documents meant for retention in audit
file as already told you audit working papers audit notebooks everything combinely all the collective of Records
is nothing but audit file so audit working papers should be in audit file they may be reviewed by external parties
such as regulatory authorities or other Auditors other Auditors regulatory authorities can can come and check the
audit working papers but not than other than them no one can go for accessing auditing working
papers structure and format of audit working papers follow standardized formats as prescribed by auditing
standards so how these working papers will be prepared by following auditing standards auditing standards are for
whom Auditors Auditors have to comply with audit working papers while conducting the audit so everything which
is complied with audit working papers or audit proceedings those will be there in auditing standards regarding that they
have to mention it in audit working papers organized for easy review and understanding by others so when audit
report is given that report will only be given to authorities but if anyone want to come and check about the audit
between the audit like auditing is going on and suddenly one Authority is coming and asking what is the procedures which
happened till now then they can show the audit working papers that these are the steps which has taken till now these are
the procedures followed and this is the upto-date work organized for easy review and
understanding by others including Auditors who are not directly involved in the audit field work so any other
competent person if is coming and checking the audit working papers he will be able to understand how much the
audit work has been done timeline when this audit working papers will be prepared after completion of audit no
when it is prepared prepared as audit progress so whenever the audit is going on they'll
prepare the audit working papers and finalized at the conclusion of audit field work so whenever the work is being
done they will record it final audit working papers will be done after the the completion of audit work providing a
snapshot of the audit at the specific point of time till now what is the audit a snapshot of it the overview of it till
now what is the audit overview of that particular audit so these are the information regarding audit working
papers clear so this is the concept of audit working papers now we have types of working
papers permanent audit files and current audit files working papers can be of two
permanent working papers current working papers permanent audit files these files are updated with information on
continual Improvement or importance include legal and organizational structure of the entity like Mo MOA AOA
these are permanently should be preserved those documents will be there in permanent audit files extract or
copies of legal documents legal agreements if that company is getting into new contract new project or getting
into any merger or get or in introducing any new product or getting into agreements with other companies
agreement with the auditor agreement with director agreement with manager shareholders agreement the Moa AOA or uh
the consent letters which has been received by Auditors these are these should be stored in permanent audit file
a record of internal control evaluation like what are the internal controls taken by the management timely that
should be updated copies of previous years's audited financial statements notes on significant accounting policies
these are all should be preserved as a permanent audit file current audit file what are current
audit file which are only related to current year period those are not so important for the next year period those
are only relevant for current year period like important matters of board meeting or general meeting board meeting
in general meeting only discussions of current year period will be discussed management letters analysis of
transactions and balances communication with other Auditors or experts conclusion reached on significant
aspects of audit these are related to current status so whatever auditing sorry whatever information is
is related to current status that will be recorded in current audit file but regarding Mo MOA AOA or agreements or
contracts or any kind of uh internal auditing done the report of that or any notes of uh policies internal controls
these are permanent audit files clear with the types of working papers now do preservation of audit working
papers necessary we are going to seate that will be based on this all these categories or all these element will
influence the preservation or retention of audit working papers client agreement according to terms of client if clients
want audit working papers to be preserved till the next auditing period he will preserve it if he don't want it
he'll not do it terms specified in the agreement with the client forms policies according to policies each and every
work which is done should be documented then audit working papers will be documented if not it need not to be
documented policies established by auditing firms regarding documentation retention if in that particular policy
it is there like each document should be retained for 5 years after the completion of that particular period
till 5 years it should be retained after that it can be removed nature of Engagement if it is more complex like if
they have found out anything important factor of that particular entity if it is majorly important for that particular
business then that can be stored if it is normal audit which is done regular audit which is done it need not be
stored significance may impact retention legal considerations compliance with legal requirements if court is saying
like you have to uh retain this audit working papers for this much period Then they have to follow with legal
requirements litigation if in that particular audit did they have any litigation or what if
they had litigation they have to store it till the litigation is resolved in the court of law after litigation is
resolved they can remove it when the litigation is actually going in the court of law they have to retain it
retaining papers Beyond legal requirements if litigation is ongoing after litigation is completed they can
remove it so preservation of audit working papers will be based on all these factors
what are the advantages of aing audit working papers as we already know it will serve as the evidence of the work
done by the auditor it is a reference for the future audits it is legal compliance that all the audit workers
done under the legal and Regulatory Compliance training tools serves as example for training new Auditors who
are coming or to transfer the knowledge of previous auditor to the new auditor they can see this audit working papers
record of adjustments and reconciliations document any adjustments proposed by the auditor enhancing
reliability of Financial in statements so if new auditor is coming and they want to know about the reconciliations
which has been done in the previous auditor they can check regarding the adjustments and reconciliations so these
are the advantages of audit working papers clear regarding audit working papers
now audit notebook what is audit notebook audit working papers are the process which is done in the particular
audit that will be recorded but in audit notebook it is only for particular auditor what are his observations what
are his information what he want to record it is like a rough book okay audit notebook is like a rough book but
in a formal way not like we are drawing something faces we are writing our Crush name and that doing flames and all not
like that okay audit notebook is a tool used by the auditor to record and organize their thoughts it is not
finalized what are those thoughts till till now they'll record their thoughts observations key information throughout
the audit process it serves as a permanent record of the auditor's findings and is usually maintained
separately for each audit engagement the notes should be clear complete and systematically
organized so in this everything will be recorded the process procedures which are recorded in audit working papers are
also recorded but what are his observations what are his thoughts regarding that particular audit that
will be recorded in audit notebook now what are the contents of audit notebook name of the organization
organizational structure structure important provisions of Mo MOA and AOA whenever the auditor want to go go
through with that he can just run the audit notebook communication with the previous
auditor list of books of accounts accounting methods which are followed by that particular entity internal controls
key managable person who are working in that particular entity errors and frauds discovered matters relating to
explanation regarding all these he can write in audit notebook is this for reference for audit
work no it is for reference of auditor himself if he want to know about any information from the Moa or AOA he will
refer audit notebook if you want to know about the explanation regarding anything he will open the audit notebook if you
want to know what did he talk with the previous auditor regarding anything he will open the audit notebook this will
act as a reference for the auditor to conduct the audit work same like audit working papers
preservation of audit notebook also on the same factors regarding client agreement firm policies nature of
Engagement legal considerations litigation on all these factors preservation will be based on what are
the advantages of audit notebook personal reference as I've told you it acts as a reference for personal himself
to conduct the audit and acts as a personal reference for the Auditors tracking progress and outstanding issues
brainstorming and idea generation if he struck at some point he don't know what to do with the next point so what he'll
do he'll open the audit notebook he'll refer what are the um interviews which is which he has conducted he'll uh check
all the interviews he'll go on with the previous Auditors uh interaction he'll go on with the Moa AOA after that he'll
get the idea yes I have missed this point I have to recheck it I have missed this point I have to
reverifying storming or idea generation he can be creative and critical thinking can be analyzed by checking the audit
notebook risk identification AIDS in identifying and documenting potential risk and control the weakness if he is
being influenced in any of the cases he can write that in audit notebook this decision is being influenced and he is
not satisfied with after some time if he is actually implemented in a correct way it will work but if it's not implemented
he can go and check in the audit notebook yes this is an influence decision I have to change it he can
change his decisions preparation of audit working papers information in Notebook serves as
the foundation for for audit working papers because the basic information regarding audit will be recorded in
audit notebook but after that regarding procedures process everything will be recorded in audit working papers
training and knowledging transfer to train himself regarding the company's op uh company's operations regarding
company basic details he can go on with the audit notebook so first audit notebook then audit working papers clear
now now getting into our concept 14 audit engagement
letter this is nothing but an agreement between auditor and Company like company is giving an company and auditor are
both getting into an agreement that there will be audit between the company and auditor that is nothing but audit
engagement letter an audit engagement letter is a formal document that outlines the scope terms condition of
the audit engagement between the auditing firm and the client between the auditor and that client that business or
anything the formal agreement between both these things both the parties regarding what will be the work what
will be the nature of work what will be the scope of work and what are the conditions of work that is nothing but
audit engagement letter the written communication is crucial for establishing clear
expectations and minimizing misunderstanding regarding the audit process so when audit engagement letter
is used that audit engagement letter will be a written communication which is crucial to understand regarding the
expectation of the management like for what reason they want to conduct the audit what is the main goal of that
particular audit to have the clear understanding this audit engagement letter will be helpful this is nothing
but a when um when one employee is getting into a organization they'll give a offer
letter and that offer letter regarding all terms his scope of work which uh till what he will be accessible what
will be his play everything will be given that is nothing but audit engagement letter it is nothing like
offer letter to the auditor okay what is the purpose it acts as a clear expectation like clearly defines the
responsibilities of both auditor and the client what client will do like they will pay the fees they will give all the
documents they will give all the records everything from the business this will be the thing and what auditor have to do
he have to give the independent examination and opinion of that particular thing everything will be
clearly recorded in what audit engagement letter preventing misunderstanding no misunderstanding
will be there because everything will be in a written doc document helps to avoid any potential confusion about the scope
