Everything You Need to Know About Data Entry Jobs

hello guys welcome to my channel if you're new please make sure you subscribe like share and comment and if

you're already part of this uh Channel this family thank you so much for always being here so I want to talk about data

entry I'm doing just one video about data entry everything you need to know about data entry where to get jobs how

to get started and everything just everything about data entry so let's get started

uh-huh so what is data entry this is the process of digitizing data by entering it in a computer

yeah it is also the process of inputting and updating information in an electric electronic system

so uh data plays a critical role in driving business decisions in almost every industry today like the healthcare

Retail Finance accounting and government institutions and data entry actually is the easiest way of making money online

for beginners so that is why I wanted to talk to you about it

and it pays well and can be done from anywhere you can do it either full time or part-time

so is data entry a hard skill to learn no it's not a hard skill to learn uh because

um aspiring data entry technicians can access a variety of free or low cost online training programs and courses and

I'm going to show you those courses later and data entry programs provide the technical and soft skills beginner

level professionals need to launch their careers and for instance some of the skills that you you're going to learn

about are typing skills organization skills time management skills communication skills detail orientation

skills soft skills and such not we look into that later okay so people can also learn data research and collection

methods uh just online and also explore how some basic functions in programs are commonly used

for data entry like Microsoft Word Microsoft Excel and Google Documents Google Docs

so you may ask yourself Leica which are some of the skills you are needed to have as a data entry specialist

number one is your typing speed like yes every data entry jobs requires you to type a large amount of information with

within a tight deadline so your tipping skills should be high so most of the companies requires you to have like a 40

minutes per uh per minute 40 watts per minute that is wpm or others may require you to have even 70 to 90 watts per

minute by the end of the session I'm going to show you some places you can go and test your typing speeds

another thing you are typing accuracy like because data mostly most of these companies use this data to make business

decisions so if you just make a numeric uh mistake if your data is not accurate you're going to misguide these companies

and if the client notices that you will be rated low okay so while you're uh you'll likely need to have fast typing

skills to meet the deadlines also you are typing accuracy should be correct like a hundred percent there should be

no mistakes okay so how can you understand uh how can you make sure that your data your typing accuracy is uh

your typing is accurate that is number one you need to understand that data is very important in everything that you do

always proofread your work before you submit it and if you're tired if you've been working for in a large data you

step away from your work and before proofreading making sure that you have relaxed your mind come back again look

at your work as a data entry specialist ask for more time let's say if you feel like you're in a hurry and also

make sure that you don't have disturbances distractions anything that can make you have cause an error when

you're entering data okay your communication skills are also very important because you'll be

communicating with clients so you need to have a high level of written communication skills and also uh oral

communication skills also you should not have spelling mistakes or any grammatical errors I will show you how

to use grammarly to check grammar errors okay your time management skills because you have strict deadlines when you're

entering data you need to be a very good time manager so some of the ways that you can manage

your time effectively is a data entry specialist is planning you should plan your work

um create a priority list let's say you put like the jobs that are almost expiring or their deadline are near and

uh deal with that work first let's say if you have multiple jobs that you are working at the same time

uh start working your job with your entering your debtors early uh you need to have some boundaries you know and you

minimize distractions another skill you need to have is the attention to detail so because data mistakes can waste time

and money and lead to poor business decisions as I've told you so there is no room for error so you need to be very

attentive to detail to minimize the risk of Errors okay so you should never put a full stop where they are so they are not

supposed to be commas yeah because you're going to impact the data outcome another skill you need to have is the

ability to research and collect data because so in some jobs you'll be given some data as uh but you're asked to do

more research and add more data there the client let's say gives you a two-page paper and they want a five-page

paper so you need to do more research and collect data uh you understand some basic softwares like Microsoft Excel

Microsoft Word Microsoft PowerPoint Microsoft Office and Google drive to enter data and I'm going to share with

you if some of these skills softwares you don't know how to use them I will share with you by the end of the video

some platforms you can go and just learn about it but also use YouTube because some people talk about some of these

softwares also use YouTube to do more research on that okay so something else you need to also have

an understanding of is database and how database software is structured how special spreadsheets are designed

because sometimes you might find your job dealing with the spreadsheets okay so discretion this is very very

important these clients gives you access to private information including Trade

Secrets confidential customers or company data and you should never never disclose the sensitive information

either in your social media either with your computers either with your friends because these people use cyber security

measures to avoid breaches so you should never disclose your clients information to anyone

okay so we are done with the skills the types of industries that hire data entry Specialists you're going to get these

jobs in the medical and health Fields administrative Fields accounting and finance governments politics retail

sales you'll get this data from all these different Industries okay and then we have something called

categories of data entry tasks okay so we have data cleansing data classification data processing and data

conversion so let me start with data cleansing this involves the organized organizing

information stored in databases so that it is accurate and up to date so it will help with the storing information in a

correct way by removing inaccurate and duplicated information this is also called Data scrubbing

okay so which are some of the tasks that you might find in data cleansing and other data entry specialist

CRM updates database follow-up researching information removing duplicates modifying information

correcting information finding and removing errors so those are some of the skills or some of the jobs the tasks

you're going to meet if you're doing a data cleansing task we also have data processing which means you are supposed

to collect and modify information in order to analyze it and use it later so it can be used in storing information

analyzing data filter filtering data and Reporting so which are some of the tasks you will get under data processing data

extraction data capturing entering claims accounting and figures data entry database creating photo or product

editing we also have another category of data entry tasks called Data classification so it is the process of

organizing data in categories based on the properties and characteristics of the items it helps to store that

information by sorting it so that it can be easily accessed and filtered so some of the tasks you'll find on a data

classification are classifying data sorting that into categories that are tagging data annotation data indexing

classifying business cards uh products data entry and then finally the last category is

data conversion so it is the process of converting data from one format to the other

so you can be asked to convert uh let's say to Microsoft Word to PDF PDF to Microsoft Word to excel to do audio

transcription where you are converting audios to text to do video editing photo editings data typing copying information

from an Unwritten notes to into the computer you know capturing data from photos and formats so after looking at

the categories that you are going to find in data entry which are some of the data entry jobs that you meet or you can

start doing so number one data cleaning you might find a job in

data cleaning so whereby you are given a huge data set and you must remove some certain data from the database that are

not required by the client number two you might become a typist you are given you you are given letters to type

creating mail labels graphs charts and reports okay so you may also get a job in filling forms online you're just

given forms to fill databases to add there and the information they want you to fill in those forms online survey

formats you're given surveys where the companies want you to look at those online questionnaires fill them answered

in in any format they want you to answer and send it back to them you're also going to find some jobs uh that require

you to do data capturing and entering in this we'll have to gather data from various sources such as e-magazines

ebooks websites and fill let's say in an Excel sheet or a Word document processing emails in this you'll be

asked to go through thousands of emails daily and gather data in a particular form in an Excel sheet

okay data formatting is also another type of job you're going to find there and then it's just formatting data uh

and then to make sure that it it doesn't have grammatical errors and then uh we have another one called reformatting

you're given a job and then you are asked to reformat it you must align the data with guidelines and make it look

professional yes and then we have editing you might be given some jobs to just make sure you read the data and

revise it using the correct grammar thoroughly and then we have you can get jobs that need you to do file

conversions whereby you are supposed to convert audio images into a Word file and then also

um image file conversion uh the audio into a word value that is transcription and

then images into word will be provided with images containing data and have to convert it into the word format and then

audio to text in this you will have to listen to the audio and type it in a word file uh transcription as I've told

you I also train about transcription you can watch my transcription um training in the playlist and then

product entry you will be responsible for recording the company's products and specialization specifications payroll

entryway by companies will want you to enter their accounts in a systematic Manner and uh so yes

and many more jobs you're going to meet in data entry as I've told you it's not a hard skill for you to learn when it

comes to converting these uh latest PDFs to word converting uh word to PDF to excel you'll find this uh some of the

softwares that can assist you in doing that just online very easily so I want to show you where you can get some data

entry jobs and also where you can start practicing your data entry skills if you feel like you have all these skills I've

talked about up here and you are good to start data entry jobs I want to show you where you can go and do some practice to

check your typing speed your grammar errors if you can make grammar errors and everything else so let me start by

showing you some places or some websites you can go and do some data entry practice the first one is

aptitudetest.com so you just go and search for aptitude test.com so it's a data entry test

you'll be given names addresses for numbers Security numbers company names dates Financial numbers vehicle license

plates so that they can see if you can pass your data entry skills so all you do you scroll down to this practice data

entry test then we wait for it to load uh-huh

so here it is you're given an introduction where it's a simulation of a data entry skill test and you'll

measure your data entry typing speed and accuracy so this test has a 120 second time limit so let's begin and see here

it is so click here to begin the test you just follow everything I'm doing five four three two one so we start we

are supposed to write this number here so they want to look at your okay

you click enter and then you continue you click enter continue hashtag cost so you type it exactly as it is

there if it's capital letters you write it in capital letters if there is spacing you write it as spacing

you see click enter so let me try to put some errors

and see if there is a full stop you put a full stop

okay so they are going to measure my dot up T tude tests

dot com and you continue clicking enter until you finish so let's not waste time there so that you have seen that the

next website I want to introduce you to is this website called the practice test so you just go and type the practice

test.com slash data entry slash I hope you can see my screen you can also just go and just type it the way it is then

you come down here you see they are giving you all these practice tests so let's say you want it's money drills

license number test credit cards you click on the one you want to work with so let's say for example I want to write

the license number tests so once you click on it it will take you to the platform where you can go in the uh

write some of the skills yeah their license number tests so you make sure you like you read the instructions and

then we come here on start test so this is the first one L eight seven four six 227

next see five eight eight sixteen

zero eight next so that is all you do and then you click next record end test and then you check your accuracy and

everything else okay if you want to go back and try another test you just go back let's hit credit card you want to

learn you want to practice on uh putting on uh credit cards you come down here and then you start

as you can see here now this one you just start immediately the test begins when you start typing so once I start

typing these are the numbers here on the left that I'm going to to uh start typing so 5504

Dash four four seven seven dash one seven three three dash thirty five ninety

seven Dash okay okay some something I've done there okay that is underscore that's what it

is show me a red line underscore six nine

four seven Dash

seven zero three three and you continue you continue doing it so yeah it will give you your words per minute and your

accuracy and everything okay let's go to the next website that you can you can use to do your data entry

practicing it's called gonna type.com gonna type.com so here is the test you just scroll down so at least this one

for the first two you're going to get a numerics and uh some words the second one is just numerics but for this gonna

type it's now for words so for if you want to know your your how you can your numbers your words per minute and this

is a full minute so you come and start typing here game

off as rest time

is off this

each full stop add was music so you've seen what I do

and then after that 60 seconds it will now determine your words per minute the words you are able to uh type per minute

so you can keep on practicing with this practice practice practice until you make sure you are like at least 40 words

per minute 50 60 70 until 90 watts per minute okay so those are the three practice uh websites I wanted you to I

want you to go and start doing your practice there so if you want to go and do more research on data entry let's say

you need to go and take a course in data entry you want to know more about PDF and image file conversions and how to do

them let's say you want to get more of that I want to show you some of the places you can go and learn I'll

actually attach the links of the practice tests The Links of this universities or some websites that are

of courses in the description box okay so this is a course from udemy data entry course for beginners and what you

learn either how to become a data entry as a complete beginner yeah how to do that Android web research PDF image file

conversions job example and how to do them and then uh it costs you um 13.99 but first you

once you sign in you are going I guess udem usually has a 14-day uh you can learn for 14 days without actually

paying the cost okay the second one is here it's a complete data entry skills course land that are entry skills so

you're going to decide which one you want to do you'll just look at the course content and see like which one do

I want to do uh-huh the other one of udemy is this complete Advanced data entry application

in Microsoft Excel so this one you can come and learn it later on after you've already started your learnings and then

you now come and do all these a complete Advance data entry application in in Excel another course is this using this

application called zero online accounting the Practical data entry course

so yeah so you will decide which one you want to do this one is for accounts for the people who are in accounts it will

show you on how to do these things and then the other platform is LinkedIn learning let's say uh you don't know

something about Excel and you want to do this Excel 2016 essential training the best thing this course costs around 4

200 but the best thing is your first month is free so you can buy you can now buy it but if you don't you because you

don't have the money because your first month will be free once you sign in make sure you finish the course within this

one month so that your money will not be cut from your credit card so here as you can see they will also be talking about

entering data exploring data end-to-ended editing techniques everything to do with data here

another course you can try learning about is the Coursera Excel skills for beginners let's say if you don't know

how to do Excel and then you can enroll it for free and then the best thing about courses that they usually have

some financial aid available and then another place you can go and learn is a LinkedIn learning they have

these Excel tips and tricks you can also try and go and check this out because I will also show you about skillshare

you go and sign up this is a they also have a one month free for skillshare so let's say in this one month for free if

you're signing up and you attach your credit card immediately you're finished learning cancel your credit card so that

after one month your credit card is not uh charged of the amount of money that let's say you have attached for this uh

skills so this is bridge is Excel spreadsheets Made Easy they teach you about Excel spreadsheet if you want to

know about that and then Excel for the real world gain the basic uh skills of Microsoft Excel

anyway all these platforms are for anyone who wants to uh advance advance your data entry skills but from what we

have learned this is we have seen that this is something you can start if you already have the Microsoft Excel skills

you already have the Microsoft Word skills this is something you can start actually as of now if you are a computer

literate without even advancing to these courses these are courses was just let's say someone who doesn't know anything

you just know how to use computer but then there are some things you don't know how to do so you can now try these

courses okay the last thing I wanted to show you guys is this application called

grammarly and this is used to check your grammar errors when you are typing okay so it will assist you with because

sometimes you might not know where you've put your comma your full stop so it's going to assist you in taking all

those grammar errors so you can sign up and once you sign up you can use the free app but the free

one doesn't check the grammar errors thoroughly so what I advise is we have some Kenyans who sell this grammar

Accounts at around let's say if it's even 250 200 Bob 300 Bob so you can look at them just go to Facebook and search

for grammarly if you see anyone selling it you make sure it's uh it's not a fake person who is going to let's say scam

you and then you buy the advanced the premium grammarly but in the meantime you can start with a free grammarly and

it will also check your grammar errors so guys I want to finish by showing you the places you can go and start working

let's say you now have the skills you've developed them and now you want to look where can I get these jobs you can get

the best platforms to get better entry jobs it's upwork and Fiverr so the difference between upwork and Fiverr is

upwork uh you are going to get clients who have already posted the jobs here so your work is stupid for them to wait for

the client to reach you if you have won the bid and for Fiverr now you sell your skill you sell your data entry skill

here in favor and then you wait for the see if the client is going to pick you okay

so once you come here to app work what I want you to First do is because I have actually created a video showing you

about upwork how to upload your profiles and everything you need to do uh another tip I want to give you is make sure that

here you have selected talent and then search for data data entry so that you can get to see some of the people who do

data entry here uh we just wait for it to load so look for the top rated people who do data entry look for the

appropriated people click on them you can click on the first one the second one whichever whichever account you want

to to open on it and then look at how they have done their profile however they which skills do they have which

skills that they put and uh how have they done their description here how is their title and then you try to emulate

that when you are creating your own profile but I have created that video and I'm going to attach also the link of

the artwork videos in the description box you can just click on them watch once you reach the point of starting to

apply for your jobs another thing is make sure you apply to uh to the

um what is it the entry-level jobs and also make sure you apply for this job at night from actually 11 A.M 12 a.m to 4

AM or 5 a.m in the morning that is the time you can actually get this upwork jobs also when you are applying make

sure the job was not posted let's say an hour ago you should post to jobs that are that are just been recently uh

posted so make sure you click on one profile check how they have done their profiles here uh what how their title is

how their profile picture here is and then how they have done their descriptions and then you try to emulate

someone who has also the same skills as you okay so also Fiverr you do the same thing you

come here you try to search for data entry okay you search and then you wait you uh

we wait for the gigs to load and then once the gates load you look at this uh clients the first first people

you check you click you see how up they send their gigs how do they look like you see you make sure that your

thumbnail is a good one it's attractive as you can see this one is attractive and you can actually create these

thumbnails using canva using canva let me show you canva here canva is a platform where you you will find a

already designed thumbnails so your work will just be to edit those thumbnails this is the canva page okay

so yeah uh you make sure you check how they are how they have written their gigs about the gig and the services they

offer and then you just try to emulate okay you can search on different uh profiles try to check how they have

written their gigs and then you just try to emulate okay

so guys uh I've come to the end of the video I hope that you have learned a lot and you're going to start applying for

this data entry uh jobs and if you start earning or if you get a job through uh by watching this video after watching

this video make sure you comment down below and tell me that at least you have started working as a data entry

specialist okay so thank you so much for watching and I hope to see you in the next video may God bless you and have a

great one